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| Post Code: D702 |
| Announcement Number: LEFW9101 |
| Classification Number: Z7012 |
| Open: 10/26/2009 |
| Close: 11/16/2009 |
| Location: Salem |
| Availability: Full Time |
PRINCIPAL EXECUTIVE/MANAGER G |
(Deputy Director For Administration)
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$78,780 - $116,016 ANNUALLY
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GENERAL INFORMATION
The Oregon Department of Fish and Wildlife is seeking an experienced and highly motivated professional to assume leadership of statewide administrative functions. This is an Executive Service position appointed by the Director and serves as a member of the Department’s Executive Leadership Team based in Salem.
The Deputy Director will lead and manage the Human Resources, Information and Education, Information Systems, and Administrative Services Divisions to achieve the goals of the Department. S/he will assure that these functions comply with State of Oregon and federal government rules and regulations while facilitating the implementation of the Department’s resource management objectives. The Deputy Director will report to the Department Director and make decisions in the absence of the Director.
The Department is a proactive organization committed to diversifying our workforce, streamlining the way we provide services, and broadening the base of revenues. The successful candidate’s proven ability to manage and lead administrative functions in response to change among customers, constituencies, and co-workers, will be essential to our continued success.
AGENCY OVERVIEW
The mission of ODFW is to protect and enhance Oregon’s fish and wildlife and their habitats for use and enjoyment by present and future generations.
The Oregon Department of Fish and Wildlife is the fifth largest fish and wildlife agency in the United States. The Department employs approximately 1,400 permanent and seasonal employees statewide. Headquartered in Salem, the Department has six program and administrative divisions and over 100 field locations throughout the state, including four regional offices and 10 watershed district offices. The 2009-11 biennial budget is approximately $262 million.
TO QUALIFY
You must be a current employee of the State of Oregon. The successful candidate must have:
- At least four years of management experience in administrative functions, including at least two years of supervision of professional staff and responsibility for each of the following: a) development of program rules and policies; b) development of long- and short-range goals and plans; c) program evaluation; and d) budget preparation, monitoring and implementation.
Preference will be given to those candidates with governmental experience in managing and providing leadership to administrative programs and/or whose combination of education and experience demonstrate a record of results in closely related roles and responsibilities.
Graduate level coursework (48 quarter or 32 semester hours) in management may be substituted for one year of the required experience. All applicants must submit a photocopy of college transcripts with their application materials in order to receive credit for graduate level coursework.
Your resume/letter of interest must clearly describe your experience, including each of the a), b), c), and d) areas listed in the “To Qualify” section, your experience as described in the preference statement and each of the desired attributes listed below.
DUTIES AND RESPONSIBILITIES
The Deputy Director for Administration will have a critical role in establishing future program direction. Major roles and responsibilities are to:
- Direct the Administrative Services, Human Resources, Information and Education, and Information System Divisions of the Department.
- Coordinate and oversee all services that comprise the internal infrastructure of the Department. Responsibilities encompass Human Resources: leadership and management development, workforce diversity, managing workforce change, succession planning and recruitment; Administrative Services: fiscal, budgeting and contract/grant management, licensing services, business technology/services, operational audits, administrative rules, resource management and fiscal integrity; Information and Education: marketing and development, non-game wildlife, hunter, and angler education and information; and public/media contact; and, Information Systems: application development and implementation, network services, and point-of-sale technical support.
- Implement Department programs, goals, and policies. Responsible for assuring that Department programs, goals and policies are consistently implemented by the Administrative Services, Human Resources, Information and Education, and Information Systems Divisions.
- Evaluate the effectiveness of divisions in meeting their goals and objectives and assure clear direction, including setting goals, timetables and determining methodology.
- Coordinate among divisions and Deputy Director for Fish and Wildlife Programs, to facilitate implementation of Department programs and policies consistently throughout the state.
- Coordinate major adjustments in biennial budgets or organizational changes with Deputy Director for Fish and Wildlife Programs and the Director and provide input/coordination on major decisions in budget proposals for new biennium. Oversee the development of the budget process including development of information for the External Budget Advisory Committee and Town Hall meetings every biennium.
- Represent the Director/Department at policy level committees.
- Represent the Director in the review of grievances, complaints, position classifications, and other issues impacting employee relations.
- Report to the Oregon Fish and Wildlife Commission on issues related to the Administrative Division Services, e.g., monthly financial report, biennial budget.
- Foster and maintain a customer service ethic within the administrative sections.
- Coordinate operations for program management, communications, diversified funding, improved customer service, partnering to protect habitats, resource management, and budget building.
- Develop, with the Executive Leadership Team, a legislative strategy for each biennium. Provide input to the Director regarding Department positions on legislation. Coordinate the Department efforts on the Ways and Means budget presentation. Represent the Director with the Governor and legislators in the Director’s absence.
- Serve as primary Department contact on legal issues, property purchase, and in coordination with the Deputy Director for Fish and Wildlife Programs, pre-approves all staff requests for legal assistance, grievances, complaints, and tribal relations.
- Serve as Acting Director in the absence of the Director and/or Deputy Director for Fish and Wildlife Programs.
WORKING CONDITIONS
- Work is conducted primarily in an office setting, but may involve occasional work in a field setting with exposure to inclement weather conditions.
- Requires frequent local and statewide travel with infrequent travel out of state.
- Work schedule often involves weekends, evenings and long hours.
- May involve dealing with hostile or angry members of the public.
- The employee in this position will be subject to mandatory unpaid time off (MUTO) days according to Department of Administrative Services (DAS) directives based on budgetary constraints.
NOTE: You must have a valid driver license and an acceptable driving record.
The Oregon Department of Fish and Wildlife will check driving records for in-state finalists. Out-of-state finalists will be required to present a current driving record for review.
NOTE: Within three-days of hire, applicants will be required to complete the U.S. Department Homeland Security’s I-9 form confirming authorization to work in the United States. ODFW is not able to support VISA sponsorships.
DESIRED ATTRIBUTES
- Management experience and expertise – particularly within human resources, administrative, information systems, and communications systems and structures of a comparably complex organization.
- Substantial knowledge of delivering administrative services and measuring customer satisfaction.
- Innovation and visionary leadership.
- Effective communication skills – both verbally and in writing.
- Skilled at strategic planning and policy development.
- Ability to build and sustain productive partnerships and interpersonal relations.
- Ability to adapt quickly and creatively to shifting priorities.
- General knowledge of the legislative process and procedures.
- Ability to engender trust and inspire cooperation within a team setting.
- Ability to represent the Director and Department with competence and credibility with multiple and diverse audiences.
- Well-honed listening, communication, and negotiating skills. Objective and unbiased. Acting with the highest of ethics and integrity.
- A genuine interest and affinity for broad public involvement in meeting complex natural resource challenges.
- Ability to develop, implement and monitor budget concept packages and approved spending plans.
SALARY AND BENEFITS
Annual salary for this position ranges from $78,780 - $116,016. Salary and relocation expenses are negotiable. In addition to salary, Executive Service employees receive:
- Attractive cafeteria-style benefits package including:
- A variety of medical and dental plans covering employees, dependents and domestic partners from which to choose.
- Employer paid $5,000 basic life insurance; additional coverage available.
- Optional long- and short-term disability plans and Accidental death and dismemberment plans.
- Optional long-term care insurance.
- Option to enroll in the flexible spending account for dependent day care.
- Option to enroll in the health care flexible spending account.
- Retirement benefits:
- Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
- Option to participate in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options.
- Paid Leaves:
- Vacation Leave earned at the rate of 10 hours per month with accrual rate increases at 5-year increments.
- 24 hours of personal leave earned each fiscal year.
- Sick leave earned at the rate of 8 hours per month with no maximum accumulation.
- Nine paid holidays a year.
- Access to the Employee Assistance Program (EAP) that offers confidential counseling for you and/or your dependents.
HOW TO APPLY
Interested candidates must submit:
- A professional resume that clearly describes how you meet the qualifications for this position and the total time worked for each job listed by including the month/year. If a job was not full-time, you must state the hours worked per week.
- A letter of interest (typed) addressing how you meet the requirements in the “To Qualify” section and your experience as described in the preference statement and desired attributes.
- A photocopy of all college transcripts in order to receive credit for college coursework. Credits must be from an accredited college or university. Transcripts must include coursework and indicate that a degree was conferred, if necessary. Online transcripts are acceptable.
- A list of five professional references, including at least three past/current supervisors and one or more peers or customers served. Please identify the category each reference addresses.
Individuals interested in this opportunity should mail or fax application materials to:
Oregon Department of Fish and Wildlife
Human Resources Division
3406 Cherry Avenue NE
Salem, OR 97303
Phone: (503) 947-6051
Fax: (503) 947-6050
APPLICATION MATERIALS MUST BE RECEIVED BY 5:00 P.M. ON MONDAY, NOVEMBER 16.2009
If necessary, you may fax to (503) 947-6050. However, if you wait until the close date to fax your materials, your fax may not make it through by 5:00 p.m. due to the large volume of materials being faxed on the close date. When at all possible, mail your materials early.
The Oregon Department of Fish and Wildlife is not responsible for material that is illegible or incomplete as a result of transmitting by fax or which may be lost or delayed through the mail.
Please visit ODFW’s Web site at www.dfw.state.or.us
SELECTION PROCESS
INTERVIEWS will be scheduled for those applicants whose background most closely matches the needs of the position.
REASONABLE ACCOMMODATIONS FOR INTERVIEWS WILL BE PROVIDED UPON REQUEST TO INDIVIDUALS WITH DISABILITIES.
***AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER***
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