When the contract value for a public improvement is greater than $100,000 bidders are required to disclose information about first-tier subcontractors who will furnish labor or labor and materials (See ORS 279C.370).
Specifically, when the subcontract amount of a first-tier subcontractor is equal to or greater than (1) five percent of the total project bid, but at least $15,000, or (2) $350,000 regardless of the percentage of the total project bid, you must disclose the following information:
- The name of the subcontractor
- The category of work the subcontractor will be performing
- The dollar amount of the subcontract
If your bid is greater than $100,000 and you will NOT be using any first-tier subcontractors, you are still required to submit the form with the appropriate box checked or enter "NONE" on the first line.
If your bid is greater than $100,000 and you are NOT SUBJECT to the disclosure requirements described above, you are still required to submit the form with the appropriate box checked.
ODOT MUST REJECT BIDS if the bidder fails to submit the disclosure form with this information by the stated deadline.
To meet disclosure requirements, ODOT recommends you disclose subcontract information for any subcontractor as follows:
1) Determine the lowest possible prime contract price. That will be the base bid amount less all alternate deductive bid amounts (exclusive of any options that can only be exercised after bid award).
2) Provide the required disclosure information for any first-tier subcontractor whose potential contract services are equal to or greater than (1) five percent of the lowest contract price, but at least $15,000, or (2) $350,000 regardless of the percentage. Total all possible work for each subcontractor in making this determination. For example, if a subcontractor will provide $15,000 worth of services on the base bid and $40,000 on an additive alternate, then the potential amount of the subcontractor’s services is $55,000. If $55,000 exceeds five percent of the lowest contract price, provide the disclosure for both the $15,000 services and the $40,000 services.