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ACEC-ODOT Partnership

About Partnership

On March 14, 2005, the American Council of Engineering Companies of Oregon (ACEC) and the Oregon Department of Transportation (ODOT) Steering Committee met in Salem, Oregon to outline a partnership agreement. The intent of the partnering workshop was to formulate a working relationship between ACEC and ODOT that meets partner needs and expectations given today's business context.
 
Specifically the workshop was organized to address the following items:

  • Mutual understanding of the new working context and relationship
  • Partner communication and collaboration protocols
  • Committee structure and membership
  • Issue identification, tracking and resolution

ODOT’s Deputy Director and ODOT representatives will attend the ACEC Board meetings a couple of times a year.

 

Standing Committees
These committees undertake specific work assignments through a work planning process in agreement with the Liaison and Steering Committees. Standing committees shall be approximately 6 to 8 members, with an ACEC and ODOT co-chair. All Standing Committees will coordinate any training initiatives with ACEC/ODOT Training AD HOC group.
 
  • Procurement and Contract Standing Committee
  • Project Delivery/Management Systems Standing Committee
  • Technology Transfer Standing Committee

 

Environmental & Planning Standing Committee
The Environmental/Planning Standing Committee was formulated in early 2010 to facilitate communication and coordination between ODOT and consultants regarding environmental services and transportation planning services.

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Liaison Committee

 
The Liaison Committee serves as the management and communication hub of the partnership. Meetings are expected to proactively provide a forum for raising issues, communicating with the partnership community, and overseeing and distributing work assignments to the standing committees. Meetings held every other month, they are open, and attendees are expected to be a mixture of ODOT technical managers and support services staff as well as general ACEC member firms.
Contact Information 
 
ACEC Contacts 


Meeting Agenda & Minutes 

2014

Date  Agenda  Minutes Handouts
01/10/14  Agenda Minutes Handout
03/14/14  Agenda Minutes Handout
05/09/14  Agenda Minutes Handout
07/11/14  
09/19/14
11/14/14  
  
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Steering Committee

About the Steering Committee
The Steering Committee is created by joint agreement of the Oregon Department of Transportation and the American Council of Engineering Companies of Oregon to provide a forum for collaborative guidance and oversight of the overall ACEC/ODOT business partnership including the communication and decision-making structure. The objective is to seek greater efficiency and a higher level of performance. The Steering Committee is charged with providing leadership and designing the future for the working relationship.
 
Membership
 
ODOT and ACEC will each appoint 5 to 6 Steering Committee members in addition to the Co-Chairs. During the duration of the OTIA III State Bridge Delivery Program, the Oregon Bridge Delivery Partners (OBDP) will attend meetings to help facilitate communications between ACEC and OBDP pertaining to outsourced program management. ACEC’s membership will include a strategic mix of large, medium, small/specialty firms. These members should bring experience from the transportation industry both within and outside of Oregon and a have a strong understanding of business practices.
 
The Committee will meet at least six times a year at mutually agreeable locations (initially meetings will be held approximately monthly until sufficient momentum is achieved). ODOT’s Deputy Director will attend as required and ODOT’s Director will attend a couple of times per year concurrent with ACEC President. 

 

 

2014 Meetings

 Date  Agenda  Minutes  Handouts
01/10/14 Agenda Minutes Handout
03/14/14 Agenda Minutes Handout
​05/09/14 ​Agenda
​07/11/14
​09/19/14
​11/14/14
    
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PDMS

Project Delivery Management Systems Standing Committee
 
The goal of the PD/MS Standing Committe is to enhance ODOT and consultant delivery performance and management techniques by:
  • Establishing consistent project management expectations such as cost controls, quality and schedule.
  • Developing delivery performance evaluation and reporting systems.
  • Forging a partnership for delivery expectations, techniques and accountabilities
  • Researching and promoting effective Alternate Delivery methods.
  • Standardizing project Information Management documentation and archiving systems

Additional Information:
 

Issue Statements

Sub Team Progress Reports

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Procurement & Contracting

Procurement and Contract Standing Committee
The goal of the Procurement & Contract Standing Committee is to improve contracting processes by:

  • Annual review, evaluation and recommendations for improvements to general procurement processes, contract terms and conditions, and contracting policy and procedures.
  • Assisting ODOT with operationalizing legislative mandates and/or regulatory requirements.
  • Defining procedures and responsibilities for the contracting process from RFP to performance evaluations for the ODOT and ACEC partnership

Additional Information:

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Technology Transfer

Technology Transfer Standing Committee
The goal of the Technology Transfer Standing Committee is to promote continual partnership skills and capacity advancement by:
  • Developing long-term and short-term protocols for information sharing and knowledge transfer related to technical skill sets.
  • Supporting adoption of best practices – technical methods and tools.
  • Interfacing with ODOT Technical Services to provide input and feedback on technical discipline manuals, guidebooks, and technical bulletins as appropriate.
 
Additional Information:

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Training Standing Committee

Training Standing Committee
The purpose is to develop and deliver training initiated by ACEC/ODOT committees (Steering, Liaison and Standing)

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Ad Hoc Committees

Ad Hoc Committees
Short term, single purpose committees may be formed by the Liaison or Steering Committees to undertake projects as needed.
 
Ad Hoc Committees that have been tentatively identified are:

A&E Level of Effort
Purpose is to develop an accurate cost estimating tool for A&E work order contracts. ADU is currently leading this effort and would co-chair with ACEC.

Contest Sensitive Solutions
Context Sensitive Solutions Knowledge Transfer
 
Purpose is to ensure knowledge transfer between the Agency and ACEC on initiatives such as; Context Sensitive and Sustainable Solutions (CS3); Workforce Development; Workforce Diversity.

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Consultant Page

Consultant Page
Our new Project Delivery Consultant page provides a wealth of information and resources to help you do business with ODOT. Use this link to learn More ...

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ACEC-ODOT Resources

ACEC Websites
 
ODOT Websites
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