Text Size:   A+ A- A   •   Text Only
Find     
Site Image

Environmental Management System
Program Description
The EMS program is one of several statewide environmental programs, overseen by the Maintenance and Operations Branch (MOB) that provide consistent guidance and direction to ODOT Maintenance employees. ODOT’s EMS program translates regulatory requirements and agency expectations into straightforward best management practices (BMPs) and guidance for the storage, handling, and disposal of materials typically found at ODOT maintenance facilities. The EMS program for Maintenance Yards was developed by a technical team comprised of representatives from ODOT Fleet, Facilities, Safety, HazMat, and Maintenance plus a representative from the Oregon Department of Environmental Quality (DEQ).
 
The EMS program consists of three components contained in two distinct documents. The ODOT Maintenance Yard Environmental Management Systems Policy and Procedures Manual (Manual) contains a copy of the Policy (MAI 31) and describes the EMS program in detail. The Employee Handbook is a quick reference of common practices and is intended for field level staff.
 
2013 EMS Manual (Full Version)
 
2013 EMS Employee Handbook

The MOB publishes EMS newsletters biannually that are distributed to Maintenance crews statewide. The newsletters give us an opportunity to send updates and clarification to the crews as well as acknowledge some things occurring in the field. Copies of previous newsletters are available by clicking the link below.
 
Newsletters

EMS Forms

 
Primary Forms
Monthly Field Audit 
Corrective Action (page 1) 
Corrective Action (page 2)
 
Waste Generation Log (blank)
Waste Generation Log (started) 
Waste Disposal Log
 
Other Forms (as needed)
Poly Tank Inspection - Stationary 
Poly Tank Inspection - Transport 
Poly Tank Inventory  
 
Used Oil Transfer 
Waste Profile 
 
Emergency Contacts 
Spill Response

EMS Crew-level Course Outline 
Self Check for the Waste Generation Logs  


ODOT Maintenance Yards EMS Policy and Procedures Manual

2013 EMS Manual (Full Version) 

Summary of Changes for 2013

Letter from State Maintenance and Operations Engineer 
Table of Contents 
ODOT Policy (MAI 31) 
Introduction 

 

EMS Manual (by Section)

1.  GOOD HOUSEKEEPING
1.1  Storage   FAQ's & UPDATES INDEX
1.2  Materials Handling  
1.3  Wastes  
1.4  Empty Containers  
1.5  Absorbents and Spills  
1.6  Secondary Containers  
2. LABELS AND SIGNS FAQ's & UPDATES SECTION 2
2.1  Identification Labels
2.2  Hazard Warning Labels and Signs    
2.3  Signs on Buildings, Room or Cargo Containers    
2.4  Signs and Posted Permits at ODOT Fueling Stations    
2.5  Labels on Containers and Tanks    
   
3. TANKS   FAQ's & UPDATES SECTION 3
3.1  Stationary (Fixed Location) Tanks  
3.2  Mobile Tanks  
 
4.  DRAINAGE AND WATER QUALITY   FAQ's & UPDATES SECTION 4
4.1  Stormwater Conveyances  
4.2  Septic Systems  
4.3  Wastewater Discharges  
4.4  Water Treatment  
 
5A  EMS MATERIAL SPECIFIC PROCEDURES   FAQ's & UPDATES SECTION 5A
5.1  Aerosol Cans  
5.2  Asphalt Paving Products  
5.3  Automotive Fluids and Parts  
5.4  Batteries  
5.5  Cleaning Products  
5.6  Compressed Gas  
5.7  Electronic Equipment and Computers  
5.8  Epoxy  
5.9  Equipment and Fleet  
5.10  Fertilizer and Lime  
     
5B  EMS MATERIAL SPECIFIC PROCEDURES   FAQ's & UPDATES SECTION 5B
5.11  Fuel  
5.12  Lighting  
5.13  Oil  
5.14  Paint  
5.15  Pavement Marking  
5.16  Pesticide    
5.17  Propane    
5.18  Roadwaste    
5.19  Solvent    
5.20  Treated Timber    
5.21  Winter Maintenance Chemicals    
 
ACRONYMS  
DEFINITION OF TERMS     
CROSS REFERENCE     
 
EMS APPENDICES  
APPENDIX A–Legal Citations  
APPENDIX B–Blank EMS Documents  
APPENDIX C–Maintenance EMS Monthly Audit  
APPENDIX D–Waste Logs and Waste Characterization  
APPENDIX E–Waste Cheat Sheet  
APPENDIX F–ODOT Hazardous Communication  
APPENDIX G–Chemical Compatibility  
APPENDIX H–Spills
APPENDIX I–DEQ Fact Sheets and Policy Sheets  
APPENDIX J–Permitted Landfills  
APPENDIX K–Spill Prevention Control and Countermeasures  
APPENDIX L–Poly Tanks  
APPENDIX M–Roadwaste  
APPENDIX N–Oregon State Fire Marshal  
APPENDIX O–Brake and Clutch Work  
APPENDIX P–Fueling     
APPENDIX Q–Used Oil Transfers     
APPENDIX R–Pesticide Containers