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Project Development Change Management
PD-02 Phase I Implementation
Process Maps
Process & Tools Table
PD-02 Phase I Implementation
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Project Change Management encompasses many processes and approval thresholds throughout the Project Delivery Business Line. PD-02 emphasizes the need for formalized change management earlier in the project lifecycle; beginning at the draft Statewide Transportation Improvement Program (STIP) milestone through PS&E submittal.  As PD-02 evolves, additional guidance will be provided on how change management can be better integrated and streamlined to help improve project delivery processes.
 
Phase I of PD-02 Implementation resulted in development of this one-stop web location for most, known project change management protocols at the Region and Statewide levels. Users should be able to access or link directly to change-related operational notices and guidelines, change management request forms and letters and other related documentation. The first phase of PD-02 Change Management will not replace or duplicate any existing change management requirements or processes; it is only intended to communicate the existence of and improve access to change management documentation. To obtain a complete list of PD-02 required deliverables, use this link. 
 
It is also important to note that a change request can involve a variety of approval requirements, beginning with any processes within your respective region as well as those at the statewide level.  For more information, see the references below including the change request process diagrams at the bottom of this page, or go to Change Management Questions and Answers.
 
Process Maps
 
Highway Project Change Management Process (AS-IS) -- HFO/OPD Interfaces (pdf)
Highway Project Change Management Process (TO-BE) -- HFO/OPD Interfaces(pdf)
 
Process & Tools Table

Primary Change Management Processes and Tools
Change Request Process or Tool Brief Description Web or Folder Link Who to Contact for More Information
OTIA I/II or OTIA III Modernization Change Processes and Forms
OTIA I/II or OTIA III Modernization Operational Notices and
Guidelines		 OTIA I/II/ and OTIA III Modernization Operational Notice 3 (pdf) Darcene (Darcy) French
(503) 986.3070
OTIA I/II or OTIA III Modernization Change Request Form Web-based form for change request submittal OTIA Project Change Request
(ODOT access only)
 Darcene (Darcy) French
OTIA I/II or OTIA III Modernization Sample Change Memo Sample memo for requests requiring formal OSG approval (See Op. Notice for details) Sample OTIA Steering Group (OSG) Memo (doc) Darcene (Darcy) French
OTIA III Bridge Delivery Change Processes and Forms
OTIA III Bridge Delivery Documentation Operational notice # and change request documentation for the OTIA III Bridge Delivery Program. Bridge Delivery Documentation (Op. Notice #1) Douglas Kirkpatrick, OBDP
(503) 587-2925
Highway Finance Office Change Processes and Forms
STIP Amendment Guidelines Provides guidelines on when amendments are required at the HFO level, OTC level and federal agency level. MTIP STIP Amendement Form Dec 15 (pdf) Judy Sherrard
(503) 986-4123
STIP Amendment Request Form For change requests involving projects with federal funding or those that require OTC approval. \\Scdata2\STIP-FP_HighwayFinanceOffice\STIP\2006-2009 Amendments  (ODOT access only)
 See your Regional STIP Coordinator
Statewide Financial
Plan		 Statewide Financial Plan for monitoring of all financial adjustments and allocations. \\Scdata2\STIP-FP_HighwayFinanceOffice\Financial_Plan  (ODOT access only)
 See your Regional Financial Plan Coordinator
Regional Change Processes and Forms
Region 1 Design Change Control Log Used in Region 1 for tracking all project changes for each project. Region 1 Design Change Control Log (doc) Floyd Harrington
(503) 731-4850
Region 1 Change Request Form Used in Region 1 for obtaining regional approval of any project change. Region 1 Project Development Change Request (doc) Floyd Harrington
Region 2 Protocol for Project Bid Let Date Changes Region 2 Approval Process for Let Date Changes and Dispute Resolution Process for Scheduling / Let Date Issues Region 2 Protocol for Project Bid Let Date Changes (doc) Mac Lynde
(503) 986-2651
Region 2 Additional Funding Request Form Used in Region 2 for obtaining approval of additional funds. Region 2 Request for Additional Funds (doc) Mac Lynde
Region 4 Change Request Form Used in Region 4 for obtaining regional approval of project change requests. Region 4 Project Development Change Request (doc) Kelly Jacobsen
(541) 388-6393
GENERIC Regional Change Request Form Mirrored after the Region 1 example; provides a generic template for use by any region. Generic Template (doc) Kim Hunn-Basl
(503) 986-3296

Page updated: April 21, 2008