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Agreements
What is an Agreement?
Agreements are legal and binding documents that define the obligations of all parties involved in a project, service, etc.  An ODOT Agreement is an Agreement between ODOT and another party (i.e., County, City, State agency, etc.).  They affect the public, are binding upon ODOT and the other party, and often involve significant amounts of money.
 
Throughout the planning, design, and construction phases of a project, the possibility of entering into an agreement or agreements always exists.  Every effort should be made to identify cooperative features as early as possible in the project development stage, particularly by the Project Coordinator where coordination and communication take place with the various units affected by the project.
 

The purpose of an Agreement
The purpose of an Agreement is to:
  1. Provide a detailed outline of the responsibilities of the parties involved.  These responsibilities are referred to as “obligations”.
  2. Grant permission to perform work on or across right-of-way belonging to others; provide for temporary or permanent street closures; obtain approval for any required changes of grade; etc.
  3. Transfer jurisdiction or abandon a section of roadway from one agency to another.
  4. Determine long-term responsibility for a facility such as maintenance of a traffic control signal or landscaping.
  5. Provide additional support to ODOT permits or other documents.
  6. Establish specific criteria for local land use and access management decisions affecting an ODOT transportation facility.
  7. Coordinate with local agencies and provide guidance on federally funded non-highway projects.
  8. Address funding and cost responsibilities for planning; project development; right-of-way acquisition; construction; maintenance; etc.
  9. Allow ODOT and local agencies to share resources through maintenance agreements.
 
*Please note that the above list is not all-inclusive.
 
Region should enter into an agreement as soon as possible with the party (or parties) to outline responsibilities for the various phases of project development to be performed.  The type of agreement or agreements will depend upon the work to be covered and the identity of the other party.
 
Based on successful negotiation, the average timeline to process an agreement is 8 to 14 weeks.
 

For more information contact
Region Agreement Coordinators
Laura Cooley, 503-986-2627 
Marta Steele,  503-986-3152
 
Agreement Look-Up Database (available to ODOT employees only)
Agreements Unit, HQ ODOT Procurement Office