ODOT is the designated state agency to implement Oregon’s federal-aid highway program. Because of this, the Federal Highway Administration also places overall responsibility for county and city federal-aid road projects with ODOT. The local agency program is administered by ODOT through the Regional offices and their Local Liaison.
The LPA Procedures Guide outlines the basic requirements governing the relocation and reimbursement procedures and practices to be used by a Local Public Agency (LPA) on federally funded local projects. The procedures are intended to be used as general guidelines by LPA's in the execution of their projects.
|| File Format
|Certification - Reimbursement (LPA)
||Form to be filled out by the Utility Specialist when there is a reimbursable work.
|Certification - Utility Form (LPA)
||Complete this form at PSE to certify that for a project all utility work has been completed or that all necessary arrangements have been made for it to be undertaken and completed as required for proper coordination with the physical construction schedule. Send the Certification to the State Utility Liaison.
|Conflict Letter, Non-Reimbursable (LPA)
||Initial notification to utilities indicating that facilities owned by the company conflict with the construction of a project and should be relocated or adjusted before construction begins. Use this form when the utility is not reimbursable.
|Conflict Letter, Reimbursable (LPA)
||Initial notification to utilities indicating that facilities owned by the company conflict with the construction of a project and should be relocated or adjusted before construction begins. Use this form when the utility is reimbursable.
|Project Notification Letter
||Initial notification to the utilities indicating that based on current plan review and utility locates there are no utility conflicts with utility facilities. The utility needs to review the mapping of your facilities on the enclosed plans for completeness and accuracy.
|Utility Billing Memo (LPA)
||Utility Specialist to use when requesting the State Utility to make a payment to a utility.
|relocation_time_requirements.doc (2nd Notice)
||Relocatiion tme reqirement letter that is sent to the utility stating what the utilities have told ODOT their relocatiion/adjustment work will be. This includes the relocatioin completion date.