Text Size:   A+ A- A   •   Text Only
Find     
Site Image

Road Usage Charge Program Procurement

Visit our latest update for current account manager material.

 
The information below has historical information from the 2015 Road Usage Charge program at ODOT, known as OReGO. This material is for reference only.
 

Original procurement details

 
Procurement documents were available on the ORPIN website.
  • The Opportunity No. for the ODOT Account Manager (OAM) RFP is 26093.
  • The Opportunity No. for the Commercial Account Manager (CAM) RFQ is 00084.
 
An amendment was issued June 16, 2014; changes are described in an accompanying document posted on ORPIN. Listed below are reference documents that are included in the amended Verification Cross-Reference Index related to acceptance criteria. The requirement numbers these references are associated with are indicated in the document titles.
 
 
 
Two Procurements Will Be Published for Two Categories of Equipment and Services
There are two sets of draft procurement document packets. These packets relate to the two types of Account Management equipment and services envisioned for the RUCP:
  • The ODOT Account Manager (“OAM”) will be procured through a single award competitive Request for Proposals (“RFP”). The awarded vendor for the OAM will be responsible for providing full turnkey mileage reporting and account management equipment and services on behalf of ODOT. As such, the equipment and services will be “branded” for ODOT where the awarded vendor will design, develop, and modify their equipment and services to fully reflect ODOT. As the OAM vendor will be acting fully on behalf of ODOT, they will be limited in their hardware and account management capabilities, and not allowed to offer value-added services or resell telematics data collected by the RUC payer.
  • The Commercial Account Manager (“CAM”) will be procured through a multiple-award Request for Qualifications (“RFQ”). The awarded CAM vendors will compete in an open market for RUC payers by offering hardware and account management choices, plus value-added services and resale of telematics data. Since they will compete in an open market, there are minimal restrictions on their capabilities and offerings (compared to the OAM).
A vendor may propose on both the OAM RFP and the CAM RFQ; but, if awarded the OAM Price Agreement, a vendor shall be precluded from an award for a CAM Price Agreement unless explicitly directed by the Agency.
Procurement Packet Composition
In each procurement document packet, there are several key documents which have been developed. The documents and their relativity to the RUCP are as follows:
 


Documents specific to each Account Manager

OAM Request for Proposals (“RFP”) Document – Defines the opportunity, the directions for bidders, and the evaluation criteria for selecting the OAM vendor.

CAM Request for Qualifications (“RFQ”) Document – Defines the opportunity, the directions for bidders, and the eligibility criteria for the CAM vendors.

Sample Price Agreement (“PA”) – Provides the terms and conditions and overarching scope for the OAM vendor. This Sample Price Agreement will become the overarching contractual document between OIPP and the awarded vendor. There is one PA specific to each Account Management type in each procurement packet.

Sample Work Order Contract (“WOC”) – Provides the detailed scope, tasks, schedule expectations, deliverable requirements, and compensatory terms associated with the Account Management activities. There is a Sample WOC specific to each Account Management type in each procurement packet.

Service Level Agreement (“SLA”) – Provides the service categories and key performance indicators (“KPI”s) which the vendors will be required to maintain over the duration of the contract. There is a SLA specific to each Account Management type in each procurement packet.

Verification Cross Reference Index (“VCRI”) – A matrix of technical and business requirements (compiled from the Business Requirements Document and the SRS) which defines the functional and business requirements expected of the vendors. Each of these requirements will be verified through documentation review, testing, and process demonstration. There is a VCRI specific to each Account Management type in each procurement packet.

Cost Proposal Template – A matrix where proposers will include their costs specific to several tasks and categories relative to the RUCP operations. There is a Cost Proposal Template specific to each Account Management type in each procurement packet.

 

2013 Oregon Road Usage Charge Summit

To prepare for the procurement process, ODOT hosted a Road Usage Charge Summit in November 2013. For information about that event, contact myorego@odot.state.or.us.