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Project Management Practices Linked

This page contains the following sections:

Overview
 
PMBoK ® Process Areas
 
Intergration Management
 
Scope Management
 
Cost (Budget) Management
 
Quality Management​

Resources Management

Communications Management

Risk Management

Procurement Management

Project Mgt Training/Resources​

PD-02 Phase I Implementation

Process Maps

Process & Tools Table

 

  
Overview
 
The Project Management Institute (PMI®) defines the following five primary process areas/groups for project management:
 
  • Initiating- Processes involved with authorizing the project or phase.
  • Planning- Processes involved with defining and refining project objectives and selecting the best course of action.
  • Executing- Process involved with coordinating people and other resources to carryout the plan.
  • Controlling- Process involved with ensuring that project objectives are met by monitoring and measuring performance and taking necessary corrective action.
  • Closing- Process involved with formalizing acceptance of the project or phase deliverables and ensuring an orderly end.
 

 
PMBoK ® Process Areas
 process.jpg


In addition, further integration of the ninekey knowledge areas, defined by PMI® for project management, is necessary to achieve a more seamless project management system. 
  1. Integration Management
  2. Scope Management
  3. Schedule Management 
  4. Budget Management
  5. Quality Management 
  6. Resource Management 
  7. Communication Management 
  8. Risk Management 
  9. Procurement Management

 
Integration Management
 
Integration Management includes the processes required to ensure that the various elements of the project are properly coordinated.  It consists of project development, project plan execution and integrated change control.
 

 
Scope Management
 
Scope Management includes the processes required to ensure that the project includes all of the work required, and only the work required, to achieve a baselined set of project objectives.  It consists of initiation, scope planning, definition, verification and change control.

 
 
Cost (Budget) Management
 
Cost (Budget) Management includes the processes required to ensure that the project is completed within the approved budget parameters.  It consists of resource planning, cost estimating, cost budgeting and cost control. 
 

 
Quality Management
 
Quality Management includes the processes required to ensure that the project will satisfy the needs for which it was undertaken.  It consists of quality planning, assurance and control processes, such as change management.
 

 
Resource Management
 
Resource Management includes the processes required to make the most effective use of people involved with the project.  It consists of organizational planning, staff acquisition, team building and development.
 

 
Communication Management
 
Communications Management includes the processes required to ensure timely and appropriate generation, stakeholder involvement, dissemination, storage and the ultimate disposition of project information.  It consists of communications planning, information distribution, standards and rules development, performance reporting and administrative closure. 

   

 
Risk Management
 
Risk Management includes the processes concerned with identifying analyzing, screening and responding to project risk.  It consists of risk management planning, risk identification, analysis, prioritization, screening, response planning, monitoring and control.
 

 
Procurement Management
 
Procurement Management includes the processes required to acquire goods and services from outside the organization.  It consists of procurement planning, solicitation planning, contract development, solicitation, source selection, contract administration and contract closeout.

 
Project Mgt Training/Resources
Technical Services Training Development

Context Sensitive and Sustainable Solutions (CS3)
 
Oregon State Library-This service provides electronic mailing lists to Oregon state government employees. These easy-to-use mail-lists enable you and the other members of your group to communicate quickly and effectively. Examples of e-mail list uses are:
  • Professional information sharing
  • Electronic newsletters for co-workers or customers
  • Inter-agency communication
  • Public announcements

 
Contacts

Jeff Moss
Project Leader
503-986-6375 
 
 
 
 

PD-02 Phase I Implementation

Project Change Management encompasses many processes and approval thresholds throughout the Project Delivery Business Line. PD-02 emphasizes the need for formalized change management earlier in the project lifecycle; beginning at the draft Statewide Transportation Improvement Program (STIP) milestone through PS&E submittal. As PD-02 evolves, additional guidance will be provided on how change management can be better integrated and streamlined to help improve project delivery processes.

Phase I of PD-02 Implementation resulted in development of this one-stop web location for most, known project change management protocols at the Region and Statewide levels. Users should be able to access or link directly to change-related operational notices and guidelines, change management request forms and letters and other related documentation. The first phase of PD-02 Change Management will not replace or duplicate any existing change management requirements or processes; it is only intended to communicate the existence of and improve access to change management documentation. To obtain a complete list of PD-02 required deliverables, use this link.

It is also important to note that a change request can involve a variety of approval requirements, beginning with any processes within your respective region as well as those at the statewide level. For more information, see the references below including the change request process diagrams at the bottom of this page.
 
Process Maps

Highway Project Change Management Process (AS-IS) -- HFO/OPD Interfaces (pdf)
Highway Project Change Management Process (TO-BE) -- HFO/OPD Interfaces(pdf)
 
Process & Tools Table
Primary Change Management Processes and Tools
Change Request Process or Tool Brief Description Web or Folder Link Who to Contact for More Information
OTIA I/II or OTIA III Modernization Change Processes and Forms
OTIA I/II or OTIA III Modernization Operational Notices and
Guidelines		 OTIA I/II/ and OTIA III Modernization Operational Notice 3 (pdf) Darcene (Darcy) French
(503) 986.3070
OTIA I/II or OTIA III Modernization Change Request Form Web-based form for change request submittal OTIA Project Change Request
(ODOT access only)
Darcene (Darcy) French
OTIA I/II or OTIA III Modernization Sample Change Memo Sample memo for requests requiring formal OSG approval (See Op. Notice for details) Sample OTIA Steering Group (OSG) Memo (doc) Darcene (Darcy) French
OTIA III Bridge Delivery Change Processes and Forms
OTIA III Bridge Delivery Documentation Operational notice # and change request documentation for the OTIA III Bridge Delivery Program. Bridge Delivery Documentation (Op. Notice #1) Douglas Kirkpatrick, OBDP
(503) 587-2925
Highway Finance Office Change Processes and Forms
STIP Amendment Guidelines Provides guidelines on when amendments are required at the HFO level, OTC level and federal agency level. MTIP STIP Amendement Form Dec 15 (pdf) Judy Sherrard
(503) 986-4123
STIP Amendment Request Form For change requests involving projects with federal funding or those that require OTC approval. file://///Scdata2/STIP-FP_HighwayFinanceOffice/STIP/2006-2009%20Amendments (ODOT access only)
See your Regional STIP Coordinator
Statewide Financial
Plan		 Statewide Financial Plan for monitoring of all financial adjustments and allocations. file://///Scdata2/STIP-FP_HighwayFinanceOffice/Financial_Plan (ODOT access only)
See your Regional Financial Plan Coordinator
Regional Change Processes and Forms
Region 1 Design Change Control Log Used in Region 1 for tracking all project changes for each project. Region 1 Design Change Control Log (doc) Floyd Harrington
(503) 731-4850
Region 1 Change Request Form Used in Region 1 for obtaining regional approval of any project change. Region 1 Project Development Change Request (doc) Floyd Harrington
Region 2 Protocol for Project Bid Let Date Changes Region 2 Approval Process for Let Date Changes and Dispute Resolution Process for Scheduling / Let Date Issues Region 2 Protocol for Project Bid Let Date Changes (doc) Mac Lynde
(503) 986-2651
Region 2 Additional Funding Request Form Used in Region 2 for obtaining approval of additional funds. Region 2 Request for Additional Funds (doc) Mac Lynde
Region 4 Change Request Form Used in Region 4 for obtaining regional approval of project change requests. Region 4 Project Development Change Request (doc) Kelly Jacobsen
(541) 388-6393
GENERIC Regional Change Request Form Mirrored after the Region 1 example; provides a generic template for use by any region. Generic Template (doc) Kim Hunn-Basl
(503) 986-3296

 

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