PROJECT SCHEDULING & RESOURCING
The Project Leader, using MS Project Professional and the appropriate template, creates a project schedule during the Draft STIP. This schedule will be updated as current information allows, then saved and published to MS Project Server. After the approval of the STIP, the Project Leader prepares for the project kick-off meeting, and Resource Managers that the schedule is ready to be resourced with actual staff.
At the kick-off meeting, the project team reviews the draft schedule activities in terms of need, duration and effort. Once the review is complete, the Project Leader revises the schedule to reflect the agreed plan, baselines the project and re-publishes to MS Project Server. As the project proceeds, the Project Leader updates the schedule to reflect any changes in the project plan. This information is communicated to the project team via Project Web Access (PWA). Resources are adjusted as needed by the Resource Managers. USER'S GUIDE
The Resource Management System Users Guide is for Project Leaders, Resource Managers and Project Team members to guide them in using ODOT's Resource Management System. In Project Web Access in the RMS Training Documentation Repository is a full copy of the User's Guide as well as the RMS Documentation Repository Guide. The RMS Documentation Repository Guide contains an index of links to useful information. (Note the link below requires an ODOT logon ID.) RMS Training Documentation Repository
(ODOT only access) RMS SECURITY
Any Project Team member can access their assigned tasks in the Resource Management System via PWA
(Requires MS Project Server permission to access). Project Leaders have the ability to initiate or change individual Project Schedules. Resource Managers have the ability to swap out generic resources for actual staff and publish those changes to MS Project Server.
To gain access to use MS Project Server, send an email to the Resource Management System RMS@odot.state.or.us
. MS PROJECT OVERSIGHT TEAM (MSPOT)
At the direction of PDLT, a MS Project Oversight Team (MSPOT) has been formed to provide strategic planning, decision-making, oversight, implementation and overall operational guidance for the organizational usage of the Resource Management System.
The MSPOT’s key goals as depicted in the 2007 ODOT Project Delivery Review are:
- Provide the governance in MS Project Implementation whereby there is reasonable assurance that data can be trusted to support project development.
- Provide the leadership for developing of standards for the inclusion of non project development workload (i.e. construction, planning, local program, etc) to be taken into account.
- Remove hardware, software and organization roadblocks that dampen the utilization of the system and that lead to better quality information and rapid response time.
- Address the quandary of varying Work Breakdown Structures differing between regions versus the needs for base consistency
- Implement system and organization improvements that leads to the availability of reports to support decision making at all levels