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Statewide Traffic Mobility

Introduction

construction scene
 
 
Mobility is important to ODOT, the trucking industry, and the traveling public. Mobility can be defined as the ease with which people and goods move throughout their community, state, and the world. Transportation’s most essential function is to provide safe mobility for people and goods. The staff at the Oregon Department of Transportation are actively engaged in mitigating impacts to mobility.
 
A statewide traffic mobility program was established in 2005, and has been successfully responsible in coordinating efforts, forecasting potential conflicts, and resolving issues. ODOT has made mobility a watchword for everyone from planners and designers to project managers and maintenance workers. ODOT's not waiting for issues to become a problem on the road. Staff actively addresses mobility early in the planning process and then keeps it in mind from beginning to end of both construction and maintenance work.


Transportation Development and Highway Division staff consults with transportation planners to avoid problems before they’re even imagined in a project. They provide further input as projects are designed, drawn up, and scheduled.

Motor Carrier Transportation Division staff plays a critical role approving highway restriction requests and working with the Communications Division to keep the trucking industry informed of construction and maintenance project impacts. Motor Carrier Division staff also identifies key routes and types of truck loads that may be operating in and around projects, provides feedback regarding clearances for freight loads, and helps find detours and alternate routes.

ODOT maintains a close partnership with the trucking industry. It meets with industry representatives as often as once a month for Motor Carrier Transportation Advisory Committee – MCTAC – meetings to discuss policy issues. When it gets down to the nitty gritty of an issue, the Motor Carrier Division hosts a Freight Mobility meeting with key industry reps, other ODOT staff such as region mobility liaisons, project sponsors, and any other interested stakeholders. This is where details of specific issues are examined and resolved.

Also, ODOT's Mobility Policy Committee of senior management stands ready to set process and policy direction and resolve issues raised by staff. This committee consists of the administrators of Motor Carrier, Highway, and Transportation Development, as well as the Deputy Director for Operations.

Working together, ODOT's showing how to create plans and designs that are in harmony with highway user demands. And as it builds and maintains Oregon's road and bridges, it's showing how to minimize delays for both the traveling public and freight industry, minimize detouring trucks on local roads through communities, minimize route restrictions, and maintain an unimpeded north/south and east/west corridor for freight movement through the state.

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Mobility Procedures Manual

 

The Mobility Procedures Manual is a guide to how Oregon coordinates construction and maintenance activity while still keeping traffic and freight moving. It’s a comprehensive outline of the approach that ODOT and its construction partners take when planning and executing all road and bridge projects. It sets project standards and minimum requirements regarding communication and coordination, vertical and horizontal clearance, bridge weight restrictions, delays, detours, staging, and design.

Mobility Procedure Manual

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Highway Restriction Notice

restriction notice graphic
Giving the Motor Carrier Transportation Division (MCTD) advance notification of any upcoming highway restriction is one of the most important keys to managing mobility. Construction and maintenance project managers must complete a Highway Restriction Notice Contractors and other non‐ODOT submitters must submit the electronic restriction notice (Form#734‐2357) at least 35 days prior to work beginning for Project Manager Review. Once the Project Manager has reviewed the notice for accuracy, they will forward it on to MCTD at least 28 days prior to work beginning. ODOT submitters must turn in the electronic restriction notice (Form#734‐2357) at least 28 days prior to work beginning. Restriction notices must be reviewed and approved prior to work beginning.

After a highway restriction notice is submitted, news about that is spread many ways:
  • Road and bridge restrictions are added to the Trucking Online list of restrictions on state routes. This list is closely monitored by many trucking companies.
  • Road and bridge restrictions are added to the Electronic Routing Manual that’s critical to Over-Dimension Permit Analysts’ work.
  • New and deleted restrictions are noted on the regularly revised Attachment 100A that’s sent to all third-party permit agents, motor carrier enforcement officers, DMV offices that hand out permit maps and attachments, and other trucking industry contacts.
  • New restrictions are also sent to 11 other states that issue over 300 Western Regional Permits each month.
  • Trucking-related restrictions appear on TripCheck maps with a T icon. Click on the icon and up pops the details.
  • TripCheck also includes Truck Restrictions in a list sorted by by region.
  • When a restriction affects Continuous Trip Permit holders, the Motor Carrier Division mails a special notice to them. It also uses GovDelivery to send an e-mail notice to subscribers of that service.
  • The Motor Carrier Division’s Web site includes links to restriction lists and notices.
  • The quarterly Oregon Motor Carrier News includes bridge restriction lists.
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Documents, Forms, and Maps

workers on Fremont Bridge

Documents 

Vertical Clearance Standards Maps & Resources

Vertical Clearance Standards

ODOT Maintenance Mobility Requirements

Corridor Traffic Management Plans

Cross Reference Table of Highway Route Number to State Highway Number 

Region 1 Mobility Thresholds

July 2006 Update

ODOT Policy PMT 06-01 - Size and Weight Restrictions on State Highways

Highway Directive on Roundabouts

Forms

Restriction Notice  

PDLT Notice 16 (Mobility Considerations Project Checklist) 

Notification of Bridge Clearance Changes - Maintenance 

Notification of Bridge Clearance Changes - Construction

Project Manager Restriction Notice Checklist

Guidelines for Submitting Mobility Project Information 
 
Maps 
  
Daylight Width Map 
  
Nighttime Width Map 
  
Over Height Map  

Freight Mobility Map

Commercial Vehicle Route Maps 

Training
In 2005, ODOT rolled out its first Highway Mobility Operations Training for staff and in the next two years, dozens of eight-hour sessions were held for hundreds of ODOT employees at all levels of the organization, from planners to project managers to maintenance staff, etc.  Now in the next year or more, ODOT staff will be invited to a new round of mobility training, this time in four-hour sessions tailored to particular staff.

View the workshop slideshow presentation --
Mobility Training -- 2011 / 2012 Workshops

View Planners Conference Presentation
Planners Conference October 2013

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Agency Messages Regarding Mobility

Motor Carrier Transportation Division:

Restriction Letters:

GovOn January 18, 2013, the Motor Carrier Transportation Division (MCTD) mailed out letters to all motor carriers notifying them of a pilot program to distribute Highway Restriction Letters electronically as a default, and only mail letters to carriers who make a request. These letters warn carriers whenever maintenance or construction project work zones restrict the width, height, weight, or length of vehicles. They also warn of anticipated significant delays expected to occur as a result of work zones. The letters are mailed to protect the safety of the workers in the work zones and also to alert permit holders their loads may not be accommodated or to provide an opportunity for a motor carrier to choose alternate routes or delivery dates.

Carriers can now access restriction letters through GovDelivery. This is a free service, eliminating unnecessary paper documents. You chose the information you are interested in receiving and it will come right to your electronic mailbox. In addition to the restriction letters, ODOT offers subscribers more than 50 specialized email alerts for information like trucking advisories, Oregon Motor Carrier Newsletter, Motor Carrier rulemaking, Motor Carrier Transportation Advisory Committee Meeting Notices/Minutes, etc.

For more information about the pilot, please click on the link to read the January 18, 2013 letter.

ORS 366.215:

Freight Mobility meeting minutes and meeting agendas are now available via GovSpace. To access GovSpace please click on the following link and follow the instructions for either state employees or external stakeholders. There are some helpful hints and videos that can help you with the process. In addition, you can ask to receive email notifications whenever there is a change to the website so that you can view upcoming meeting agendas or newly posted minutes. GovSpace Information.
 
  

From ODOT Director Matt Garrett:

June 22, 2012:  

                                                                                                           ODOT Director Matt Garrett
Director Matt GarrettMobility Guidance Document Clarification 
 

May 25, 2011:

This message is intended for all staff in the following divisions:  Highway, Motor Carrier, Transportation Development.  I ask that administrators for Safety, Rail and Public Transit please share with your staff as appropriate.

During the record construction of the past decade, one of the important commitments ODOT has made is to mobility.

As our mobility program continues to grow and evolve, we have worked to document our commitments and our processes in the Mobility Manual. After many months of working to capture all the commitments and decision making processes in the Mobility Manual, I am concerned that we have lost sight of what works best: direct discussion between ODOT and industry to solve specific issues.

To help facilitate these discussions, I have asked Gregg Dal Ponte to be the single point of contact between industry and ODOT.  In this role Gregg will be expected to carry the interests of all of ODOT. My principle expectation is that highway or planning staff will work with the MCTD Mobility Coordinator to reach agreement on the application of our mobility commitments as the agency develops both its projects and its plans. He will also chair the following committees to ensure internal issues are resolved and that ODOT works collaboratively with industry.

  • Motor Carrier Transportation Advisory Committee - the forum to raise and work policy issues with industry.
  • Weekly meeting (“Wednesday Mobility meetings”) – meeting where specific issues are resolved between Industry and ODOT and project sponsor as appropriate.
  • ODOT Mobility Policy Committee – Senior management set process and policy direction for ODOT and resolves issues raised by staff.  This committee membership will be comprised of the MCTD Administrator, Highway Division Administrator, TDD Division Administrator and the Deputy Director for Operations.


I have also asked Gregg to document the commitments that ODOT has made. This list will be used to guide our decision making and our interaction with industry.  The Mobility Manual is still a valuable tool that outlines many internal decision making processes that should be continued.  Gregg will be the owner of this manual and work with the ODOT Mobility policy committee to revise as is needed.

For Gregg to succeed in this role and to be able to represent the agency’s commitment to mobility, he will need the support of all ODOT, specifically the Region Mobility Liaisons, Region Managers, Division Administrators, and technical staff primarily in the divisions of Motor Carrier, Highway and Transportation Development.

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Mobility Contacts

MCTD, Regions, OBDP graphics

Motor Carrier Transportation Division

Freight Mobility Coordinator
Christy Jordan, 503-378-6192
Christy.A.Jordan@odot.state.or.us

Permits Program Coordinator
Nikki Bakkala, 503-378-5835
Nichole.A.Bakkala@odot.state.or.us

Permits Program Coordinator
Charlie Hutto, 503-378-6108
Charles.Hutto@odot.state.or.us


ODOT Region Mobility Liaisons


Region 1 -- Tony Coleman, 503-731-8480
Anthony.T.Coleman@odot.state.or.us

Region 2 – Nick Carl, 503-986-2985
Nick.C.Carl@odot.state.or.us

Region 3 – Matt Malone, 541-957-3503
Richard.Malone@odot.state.or.us 

Region 4 – Joel McCarroll, 541-388-6189
Joel.R.McCarroll@odot.state.or.us

Region 5 – Jeff Wise, 541-963-1902
Jeff.Wise@odot.state.or.us    


Oregon Bridge Delivery Partners

Mobility Manager W.D. Baldwin, 503-569-1419
WD.Baldwin@obdp.org

Corridor Mobility Manager Willard Bradshaw, 503-269-5173
Willard.Bradshaw@obdp.org

Mobility Project Engineer Jeremy Jackson, 503-316-5519
Jeremy.Jackson@obdp.org

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