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Educational Entity Resources
Forms
Guides and Instructions
2012-13 Benefits: Quick Links
2011-12 Benefits: Quick Links
2010-11 Benefits: Quick Links
Dependent Eligibility Verification (DEV) Review and Audit
Imputed Values
Wellness Resources
Questions and Member Resources
Forms
 

       ●   Educational Entity Forms 
       ●   Member Forms 
 

Guides and Instructions
 
       ●   Guide to Taxation of Disability Benefits
       ●   MyOEBB New Hire Guide to Online Enrollment 
 
MyOEBB Administrator "How To" Guides:
       ●   Add a Dependent by QSC 
       ●   Add a New Hire 
       ●   Change an Active Employee to a Retiree
       ●   Change a Domestic Partner to a Spouse 
       ●   Change in Employment
       ●   Mass Lock Out
       ●   Remove a Dependent by QSC 
       ●   Terminate an Employee by QSC 
"PERM File" Processes:
       ●   Permanent File Conversion Procedure
       ●   Permanent File Format Process
       ●   QSC Matrix (Qualified Status Changes)
       ●   Report Mart Instructions

2012-13 Benefits: Quick Links
 

       ●   Benefit Summaries & Comparisons 
       ●   Rates
_____________________________________________________________________
       ●   EAP Flyer
       ●   FSAs - Flexible Spending Account Information 
2012-13 Insurance Committee Presentations 
Click the links below to view the slides used in this year's Insurance Committee presentations in pdf format.
 
The Standard (Life, AD&D, Short- and Long-Term Disability)
Kaiser Permanente (Medical, Dental, Vision)
Unum (Long-Term Care)
ODS (Medical, Dental, Vision)
 
 
 
 

2011-12 Benefits: Quick Links
 
       ●   2011-12 Notification Letter of 12-Month Waiting Period - Dental and/or Vision
       ●   2011-12 Post-Open Enrollment Cover Letter - Mailed the last week in September 2011 to each member along with their personalized benefits statement.
       ●   2011-12 Terming Plans Postcard - Mailed Aug.22 to members enrolled in a medical, dental and/or vision plan no longer available to them in 2011-12.
       ●   2011-12 Pre-Open Enrollment Postcard 
       ●   2011-12 Member Open Enrollment Packet (non-customized documents only)
       ●   Benefit Summaries & Comparisons 
       ●   Comparison Tool with Kaiser (choose up to 4 medical plans, including one Kaiser option)
            Download the excel file and click "enable macros".
 
       ●   Comparison Tool without Kaiser (choose up to 4 medical plans, no Kaiser options)
            Download the excel file and click "enable macros".
       ●   Rates
       ●   EAP Flyer
HSA-Related Tools  
     
       ●   Sample HSA Payroll Deductions Form (Word doc customizable for your entity)
       ●   Guidance for Establishing HSAs for Your Employees
       ●   U.S. Bank FAQ's for Members 
       ●   U.S. Bank HSA Fee Schedule 
       ●   Long Term Care Insurance - Things to Consider 
       ●   ODS - Medical Plan 4
                    Community Care Network Clinic List
                    List of Eligible Zip Codes 
       ●   Providence - Medical Plans 2 & 2A 
                    FAQ's about Medical Homes 
                    List of Current Medical Homes
       ●   Weight Management Benefit (expands to dependents Oct. 1, 2011)
       ●   Weight Watchers Posters (customizable Word Documents)
 
 


2011-12 Insurance Committee Presentations 
Click the links below to view the slides used in this year's Insurance Committee presentations in pdf format.
 

2010-11 Benefits: Quick Links

 
       ●   Benefit Summaries & Comparisons 
       ●   Comparison Tool with Kaiser (choose up to 4 medical plans, including one Kaiser option)
            Download the excel file and click "enable macros".
 
       ●   Comparison Tool without Kaiser (choose up to 4 medical plans, no Kaiser options)
            Download the excel file and click "enable macros".
       ●   Rates 
       ●   2010-11 OEBB Open Enrollment Packet (non-personalized documents only)
 

Dependent Eligibility Verification (DEV) Review and Audit
On December 15, 2011 OEBB and Towers Watson made a presentation to the Benefits Information Exchange (BIE) Group explaining the upcoming Dependent Eligibility Verification (DEV) Review and Audit. All interested entity representatives (business managers, benefit representatives, payroll staff, IT staff, etc.) were invited to attend either in person or via video stream. Those watching the video stream could contribute to the conversation by e-mail or phone. The presentation was recorded and may be viewed via the link below.
 
 
Note: During the presentation, we indicated that just over 1,200 employees, early retirees and COBRA participants who cover dependents did not go into MyOEBB during the open enrollment period to verify their dependents’ eligibility (i.e., were considered “non-responders”).  Following a review of the methodology used by OEBB’s programmers to identify individuals identified as “non-responders,” it was determined that there were actually 9,271 employees, early retirees and COBRA participants who did not enter MyOEBB during the open enrollment period and verify the eligibility of their covered dependents. Therefore, we were required to change the way we identified who would be included in the review and audit as outlined below.
 
The Verification Process
 
For this review and audit, Towers Watson will select a random sample of 4,000 OEBB members who were covering at least one dependent on their OEBB medical plan on December 1, 2011. During the 2011 Open Enrollment period, members were encouraged to log into the MyOEBB system and verify the eligibility of all dependents enrolled in their plans – 9,271 members with a dependent on their medical plan did not complete this online verification process. This group will be randomly sampled at a higher rate. Of the 4,000 selected for the audit process, 2,300 will be selected from this group. The remaining 1,700 included in the review and audit will be randomly selected from those employees who participated in the dependent verification process during open enrollment.
 

       ●   DEV Communication Time Line 
       ●   DEV Communications: Documents A - K 
       ●   DEV Contacts Page 
       ●   DEV Drop Dependent Form 
       ●   OEBB Reminders - Feb. 7, 2012   Non-Responders   Insufficient Documentation
These messages were sent out via e-mail (personal e-mail if one was available, otherwise work e-mail) or hard copy USPS mail if the member had no e-mail address in the system. 
 
 

Imputed Values

       ●   2011-12 Imputed Values for Domestic Partner Coverage 
       ●   Due to Federal Healthcare Reform, imputed values are no longer needed for
            Overage Dependent Coverage for the 2011-12 plan year
       ●   2010-11 Imputed Values for Domestic Partner Coverage 
       ●   2010-11 Imputed Values for Overage Dependent Coverage 
       ●   2009-10 Imputed Values for Domestic Partner Coverage 
       ●   2009-10 Imputed Values for Overage Dependent Coverage 

Wellness Resources

       ●   Information on Quality Health Care for OEBB members 
       ●   Tobacco Cessation Program 
       ●   Weight Management Benefit 
            Customizable Weight Watchers Posters (Word Documents)
       ●   Kaiser Permanente Worksite Wellness 
       ●   ODS Well@Work 
       ●   Providence Health Balance

Questions and Member Resources


If you have questions, please call OEBB at 888-469-6322
Click here to view member forms.


Page updated: May 21, 2012