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Health System Research and Data

Ambulatory Surgery Center Reporting

Statute / Rule

 
Oregon Revised Statute (ORS) 442.120  

Oregon Administrative Rule (OAR) 409-022-0010
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Forms and Waivers

 
Data Coordinator Designation Form 
 
ASC Registration Form
 
2011 ASC Waiver Form-R 

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Schedule of Reporting

Data is reported directly to CompData.
 
 Data Submission 
 Deadline 
 Exemption & Waiver Submission 
 Deadline
 Extension Submission 
 Deadline
 May 30, 2013
 (1st quarter)
 March 29, 2013
 May 20, 2013
 August 29, 2013
 (2nd quarter)
 July 1, 2013
  August 19, 2013
 November 29, 2013
 (3rd quarter)
 September 30, 2013  November 18, 2013
 March 2, 2013
 (4th quarter)
 December 31, 2013
  February 21, 2014

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Data Submissions

Data is reported directly to CompData. Questions about data submissions can be e-mailed to CompData here.  
 
Send forms and waiver requests to: ohpr.datasubs@state.or.us
 
*Please use for form submissions only, not for inquiries.

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ASC Discharge Data


Reporting
 
Ambulatory surgery center (ASC) discharge data is reported to CompData, the state’s contractor (via Oregon Healthcare Enterprises) for the data collection.  The dataset includes patient demographics, diagnosis, treatment, and charges for each discharge from Oregon ambulatory surgery centers.  The dataset includes data from hospital-based outpatient surgery centers as well as free-standing ASCs.  
 
Quarterly and annual data files are available in comma-delimited format, accompanied by documentation, file layout, and lookup tables, for calendar years 2009 through the most recent year available – currently 2011.  The number of discharge varies by year, generally around 500,000 records.

Instructions on Ordering Ambulatory Surgery Center Discharge Data
 
Ambulatory surgery center discharge data is available for purchase through a variety of means.
 
For the public use data set:
  1. A public use data set, with the attached data layout, the Ambulatory Surgery Center Discharge Layout can be purchased by any member of the public directly from the Office for Health Policy and Research. 
  2. The cost is $75/quarter or $250/year of data requested. 
  3. Prospective purchasers are required to complete a  Request Data Request. 

Complete the Research Data Request and submit to OHA as instructed on the form. In order to submit your data with this form, download the Research Data Request D-1 form to your desktop.  DO NOT COMPLETE THIS FORM WHILE YOU ARE ON THE WEB.  YOUR DATA WILL NOT BE SAVED! 

After the request has been approved and full payment has been received, the data order will be sent out.  Mailing Address for Hospital Discharge Data Requests: 
 
Send forms & payment to:

      Office of Health Analytics
      Oregon Health Authority
      Attn: Data Fulfillment Officer
      1225 Ferry St., Suite C
      Salem, OR 97301
      Fax: (503) 378-5511

 

For government, academic institutions and researchers requiring more detailed information for research purposes, a more detailed file can be purchased from Healthcare Cost and Utilization Project (HCUP) Central Distributor starting January 1, 2012.

  1. The cost is $550/year of data requested.
  2. Prospective purchasers should be aware that the Researcher and all persons with access to the data, not just the principal investigator, are required to read and sign an agreement with HCUP. 
  

If you have further questions, please contact ohpr.datasubs@state.or.us or call (503) 373-1598. 
 

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