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How to Register Birth Records

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How to Gain Access to OVERS

You must establish an OVERS account to report vital events electronically. Depending on your role, there are different forms to complete. Visit our Accessing OVERS page to find out which enrollment form you should complete. Please note, we have a new form specifically for Traditional and Licensed Midwives (Updated 01/2017).


New! Paper Birth Report Order Form

A new order form is available for birth attendants to request blank paper birth reports (OHA Form 45-1) and other forms from the Center for Health Statistics. The use of this form is limited to medical providers and licensed or registered traditional midwives attending births outside of a hospital in Oregon.

Request for Paper Birth Certificates order form (pdf) - Updated 04/2016


Instructions and Worksheets

Instructions for Completing Electronic and Paper Reports of Birth
Information Worksheets

All facilities are required to use the versions below or one approved by the Center for Health Statistics. If you would like to create a custom version of a worksheet for your facility, our November 2014 Birth Newsletter (pdf) outlines the requirements in the article titled "New Procedure: New & Custom Birth Worksheets." Contact Registration manager JoAnn Jackson for assistance.

Additional Instructions and Forms
Information on Voluntary Acknowledgement of Paternity
Information on Home Births

New Social Security Number Request Process

Please visit our new Social Security Enumeration at Birth webpage for instructions and frequently asked questions about requesting a social security number for an infant at birth.


Consolidated Error Reporting

In October of 2012, the Center for Health Statistics developed a new process to notify hospital and birth center staff when they need to review and correct or update birth records.

Below are documents that explain the process, why the error reports are sent, and how to read the reports. In addition, we have included responses to frequently asked questions.


Webinars and Trainings

Webinars for Midwives, Birth Information Specialists and their managers

In February 2017, our office began hosting webinar conference calls for midwives, birth information specialists, and their managers. These webinar calls are intended as a way for our office to share information, provide updates, and serve as an opportunity for discussions surrounding birth and fetal death reporting.

Below you will find recordings, slides, and notes from our most recent webinar presentations:

Date: August 2017
Topic: Acknowledgment of Paternity Overview

Date: February 2017
Topic: Monthly Birth Report

Date: April 2017
Topic: Error Report

Date: May 2017
Topic: Fetal Death Reporting

Trainings

A new eLearning tool on completing the medical and health information for the certificate of live birth is now available. This training is designed for birth information specialists, and others who are responsible for gathering birth and fetal death record information, including doctors, nurses, or anyone with an interest in the subject.

Developed by the National Center for Health Statistics (NCHS) and local partners, this training is designed to help us all better understand and improve the quality of birth and fetal death data. The information is aimed at a national audience and promotes awareness of the importance of quality data.

You can find the training here: http://www.cdc.gov/nchs/training/BirthCertificateElearning/

The course is eligible for continuing education credits and can provide a certificate of completion. Completion of the registration, course evaluation, and post-test is required to receive the CE or certificate of completion.

Information about Continuing Education

How to obtain a Certificate of Completion

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