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OMMP Reporting Requirements

Reporting Requirements for Tracking Medical Marijuana

The Oregon Medical Marijuana Program (OMMP) is responsible for collecting and auditing reports tracking medical marijuana transfers. Registered medical marijuana dispensaries and processors are required to submit transfer reports of medical marijuana to the OMMP. In addition, some growers and patients growing for themselves are also required to report.

Reports are due by the 10th of each month for transfers made the previous month.
Reporting requirements for:
Training

Listed below are training materials that were provided during statewide in-person trainings held in 2016. The material will assist you in creating a log in, connecting a grower to their patients, and how to report monthly.


DISPENSARY REPORTING REQUIREMENTS

OAR 333-008-1248: As of June 2016, a Person Responsible for a Medical Marijuana Dispensary (PRD) must report transfers monthly, by the 10th of each month. The required information is listed in detail below.

NOTICE: Starting in May 2017, email submissions of monthly reporting are no longer be accepted.

Instead, the person responsible for a dispensary (PRD) may now upload medical reports directly to their online account. Informational Bulletin 2017-01 (pdf) announced this new process.

If you choose to manually report transfers one by one, please see our original training materials (pdf) for dispensaries.

Sign inSign-in to your online account

DISPENSARIES MUST SUBMIT THE FOLLOWING BY THE 10TH OF EACH MONTH:

1. Previous month's report of transfers INTO the dispensary includes:

  • The OMMP card or registration number of the patient, caregiver, grower or medical processing site that performed the transfer;
  • The specific “type” of marijuana item transferred;
  • Total aggregate amount transferred; and
  • Unit of measure (grams, count, unit, etc.)

2. Previous month's report of transfers OUT of the dispensary includes:

  • The OMMP card or registration number of the patient, caregiver, grower or medical processing site that received the transfer;
  • The specific “type” of marijuana item transferred;
  • Total aggregate amount transferred; and
  • Unit of measure (grams, count, unit, etc.)

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PROCESSOR REPORTING REQUIREMENTS

OAR 333-008-1830: Beginning June 2016, a Person Responsible for a Medical Marijuana Processing Site (PRP) must report transfers monthly, by the 10th of each month. Transfers are captured in aggregate by item type and where the item was transferred.

Sign in Sign-in to your online account   Training materials for processors (pdf)

PROCESSORS SUBMIT THE FOLLOWING BY THE 10TH OF EACH MONTH:

Previous month's transfers TO the processing site:

  1. Amount of usable marijuana.
  2. Amount and type of cannabinoid concentrates.
  3. Amount and type of cannabinoid extracts.

Previous month's transfers FROM the processing site:

  1. Amount and type of medical cannabinoid product.
  2. Amount and type of cannabinoid concentrates.
  3. Amount and type of cannabinoid extracts.

DEFINITIONS

For cannabinoid products, "type" means

  • Cannabinoid edibles;
  • Cannabinoid topicals;
  • Cannabinoid tinctures;
  • Cannabinoid capsules;
  • Cannabinoid suppositories;
  • Cannabinoid transdermal patches;
  • Cannabinoid product other than product listed above.

For cannabinoid concentrates, "type" means:

  • Cannabinoid concentrate in solid form;
  • Cannabinoid concentrate in liquid form.

For cannabinoid extracts, "type" means:

  • Cannabinoid extract in solid form;
  • Cannabinoid extract in liquid form.

ITEMS SUBMITTED MUST:
  • List each type of marijuana item separately;
  • Provide the total aggregate amount of a type of marijuana item transferred to a processing site by a patient, designated primary caregiver, PRMG or other medical processing site during the previous month; and
  • Provide the total aggregate amount of a type of marijuana item transferred from a processing site to a registered dispensary, patient, designated primary caregiver, or other medical processing site during the previous month.

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GROWER REPORTING REQUIREMENTS

OAR 333-008-0630: Beginning June 2016, a Person Responsible for a Medical Marijuana Grow site (PRMG) must report transfers and inventory monthly, by the 10th of each month. Those required to report must create an online account to submit reports.

OAR 333-008-0630 (1): Reporting requirements do not apply to a patient growing only for him or herself at his or her residence, unless the patient is transferring usable marijuana to a registered processing site or dispensary.

NOTICE: Recent enhancements have been made to the reporting portal which have changed the look of the site. Please see tutorials of how to report No Onsite Inventory (pdf) and No Transfers for the Month (pdf).

Sign in Sign-in to your online account  Training materials for growers (pdf)

WHICH GROWERS MUST CREATE AN ACCOUNT AND REPORT?

If any one of the following are true, you must submit monthly reports:

  • I am named as a grower for a patient.
  • I am growing at a grow site address where there are more than 12 mature plants.
  • I am growing at a grow site address that is not the patient’s residence.
  • I am selling excess usable medical marijuana, seeds or immature plants to OHA processors or dispensaries.
  • I am a patient growing for myself and transferring excess marijuana to OHA processors or dispensaries.

WHAT DO I NEED TO REPORT?

There are two types of growers with different reporting requirements. Please read below to determine your specific reporting requirement.

IF YOU ARE growing at a grow site address where more than 12 mature plants are produced OR growing at a grow site that is not a patient’s residence:

YOU MUST SUBMIT THE FOLLOWING BY THE 10TH OF EACH MONTH:
  1. Number of immature and mature marijuana plants, amount of marijuana leaves and flowers being dried, and amount of usable marijuana in possession at the end of the month.
  2. Number of immature and mature marijuana plants and amount of usable marijuana transferred to each patient for the previous month.
  3. Amount of usable marijuana transferred to each medical processing site for the previous month.
  4. Number or amount of seeds, immature marijuana plants and usable marijuana transferred to each medical dispensary for the previous month.

IF YOU ARE transferring excess medical marijuana to medical processors or medical dispensaries:

YOU MUST SUBMIT THE FOLLOWING BY THE 10TH OF EACH MONTH:
  1. Number of immature and mature marijuana plants and amount of usable marijuana transferred to each patient for the previous month.
  2. Amount of usable marijuana transferred to each medical processing site through an agreement with the patient for the previous month.
  3. Number or amount of seeds, immature marijuana plants and usable marijuana transferred to each medical dispensary through an agreement with the patient for the previous month.

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MANUAL INVENTORY AND TRANSFER REPORTING FOR GROWERS

The Oregon Medical Marijuana Program understands some growers may not have access to the internet or a computer, nor access to a public library to access the online system. A grower who does not have access to a computer or the internet may meet the monthly reporting requirement by submitting reports manually.

MANUAL REPORTS ARE DUE BY THE 10TH OF EACH MONTH FOR THE PRIOR MONTH'S TRANSFERS AND INVENTORY.

Growers reporting manually must use the required reporting templates:

Mail completed documents to:

OMMP
PO Box 14450
Portland, OR 97293

NOTE: OMMP will not supply the grower monthly with a copy of the reports. Please print or copy as many copies of the reports as needed.


NOTICE TO THOSE REQUESTING TO BE GROW SITE ADMINISTRATOR

We are working on creating a new user: Grow Site Administrator. That person will have the ability and responsibility for reporting for all growers at that site.

All growers must create an online account and report their transfers until the Grow Site Administrator role is implemented. Note the requirements below:

  • The Delegation of Medical Marijuana Grower Reporting Duties (pdf) forms must be completed, signed and received by the Oregon Medical Marijuana Program before the delegated reporting may begin. All participants: patients, growers and Grow Site Administrator must complete and sign the forms.
  • Submit the completed forms (as one scanned document) by email to OMMP at MMG.online@state.or.us with the subject line: Grow Site Administrator Request.
  • All growers are required to set up their own account even if the reporting will be completed by a Grow Site Administrator for future months.
  • The Grow Site Administrator must be a grower at the grow site for which reporting is submitted on behalf of other growers.
  • A grower is responsible for ensuring that the Grow Site Administrator submits timely monthly reports.

When the Grow Site Administrator role is available, the OMMP will contact Grow Site Administrators who have submitted complete applications and let them know when they can begin to report for the growers who designated them to report for them at the common grow site.

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PENALTIES

PENALTIES FOR FAILURE TO REPORT OR ILLEGAL TRANSFERS

Pursuant to ORS 475B.400 to 475B.525, OAR 333-008-0720 to OAR 333-008-0740, failure to comply may result in your registration card or certificate being revoked or suspended or civil penalties being imposed against you of up to $500 per day.

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