Information about FPS
How the Plan Review Process Works
Facilities Planning and Safety performs plan reviews to ensure compliance with the Oregon Administrative Rules physical requirements at both acute and long-term care facilities. In addition to plan reviews, Facilities Planning and Safety also conducts on-site inspections for rule compliance at the completion of each project.
Acute care facilities are regulated by the Oregon Health Authority Health Facility Licensing and Certification Program. Before the plan review, the healthcare provider must follow the letter of intent and application process of the Certificate of Need Program. After the plan review, facilities should contact the Health Facility Licensing & Certification Program for licensing of the acute care facility.
Assisted Living Facilities, Residential Care Facilities, and Memory Care Communities are regulated by the Department of Human Services Office of Licensing and Regulatory Oversight. Before the plan review, the healthcare provider must follow the market study process used by the Department of Human Services. After the plan review, facilities should contact the Office of Licensing and Regulatory Oversight for licensing of the long-term care facility.
Nursing Homes / Skilled Nursing Facilities are also regulated by the Department of Human Services Office of Licensing and Regulatory Oversight. Before the plan review, the healthcare provider must follow the letter of intent and application process of the Certificate of Need Program. After the plan review, facilities should contact the Office of Licensing and Regulatory Oversight for licensing of the long-term care facility.
Join Our Listserv
The Facilities Planning and Safety Listserv sends announcements, information and critical program updates regarding new construction and remodel of health facilities within the jurisdiction of the Health Facility Licensing and Certification Program. To be added to the Listserv: Please e-mail your request to firstname.lastname@example.org, with "Add to FPS Listserv" in the subject field.
Proposed Rulemaking Notice
The Oregon Health Authority (Authority),
Public Health Division is proposing to permanently amend rules in chapter 333,
division 675 related to facility planning and safety, project plans and
construction review, and fees.
ORS 441.060 allows the Authority to
prescribe by rule the submission of plans and on-site inspections for new
construction or alterations or additions to existing health care facilities,
which includes some long-term care facilities. The proposed rules:
- Remove the application form from rule;
- Clarify schematic plan, construction design and
function program submission requirements;
- Clarify that major project changes include
changes that significantly effect plumbing systems;
- Clarify that the Authority may reject and
request revised plans that are not required to be stamped by a licensed
architect in accordance with statute;
- Adds that inactive plans over an extended
period of time will be considered expired;
- Identify Authority and project sponsor
- Increase plans review fees for health care
facilities, which includes some long-term care facilities; and
non-substantive edits including grammatical edits, general updates consistent
with Authority processes, statutory references, formatting and punctuation and
changes for ease of reading.
Persons are being
invited to review these proposed rules and to comment on them. A
public hearing will be held in Portland, Oregon at 800 NE Oregon St, Room 1E,
on December 7, 2017 at 2:00 p.m. where oral testimony may be presented. Written comments may also be filed before 5:00 p.m. on December 8, 2017 to the
Public Health Division Rules Coordinator at the following address:
OHA, Public Health Division
Brittany Hall, Administrative Rules Coordinator
800 NE Oregon Street, Suite 930
Portland, Oregon 97232
Final rules will be
filed after consideration of all comments.
more details, please see the attached documents:
FPS FGI Standards Workgroup
Facilities Planning and Safety (FPS) is convening a workgroup to
review the current FGI Standards and current administrative rule requirements
in order to consider the potential adoption of the FGI Standards for hospital
and outpatient facilities as well as residential health, care and support
facilities. The first meeting of the FPS FGI Standards Workgroup will be held
in December and will include discussions on reviewing detailed code and
formation of subgroups. Meeting frequency and standing meeting dates will be
considered at the first meeting.
The FPS Program is currently
considering additional representation to serve on this workgroup to ensure that
all affected stakeholders are included. If you are interested in participating
in this workgroup, please e-mail email@example.com
no later than October 31, 2017. A meeting poll will be distributed once
workgroup representation has been finalized.
FPS Workload Updates
Facilities Planning and Safety sends weekly workload updates to the Listserv and also archives those updates on this page to increase program transparency and improve performance.
Projects listed on updates are reviewed according to submission date with consideration of the skill sets of current contractors and plans review staff. Our normal practice is, and continues to be, to review projects in the order in which they are received.
All files are PDF Format
Updates from this Month
2017 Archived Workload Updates
Information for Project Designers
Codes and Guides
Facilities Planning and Safety publishes Health Facility Plan Review Guidebook (pdf). The guidebook contains a detailed outline of the plan review process, fee schedule and site review process. This guidebook also describes facility licensing classifications and provides contact information for OHA and DHS licensing programs.
Review requirements originate in Oregon Revised Statute 441.060. Specific submission requirements for all projects are listed in OAR 333-675-0000.
In addition to the facility-specific codes listed below, acute and long-term care facilities are subject to:
- The Oregon Structural Specialty Code from the State of Oregon Building Codes Division governs the construction, reconstruction, alteration and repair of buildings and other structures and the installation of mechanical devices or equipment in those structures, and requires correction of unsafe conditions caused by earthquakes in existing buildings to establish uniform performance standards to safeguard the health, safety, welfare, comfort and security of individuals who occupy or use those buildings and also encourages maximum energy conservation.
- The National Fire Protection (NFPA) 101 Life Safety Code (LSC) 2012 Edition which are a set of fire protection requirements designed to provide a reasonable degree of safety from fire. It covers construction, protection, and operational features designed to provide safety from fire, smoke, and panic. The Centers for Medicare & Medicaid Services adopted this code effective July 5, 2016 and will begin surveying for compliance based on this standard on November 1, 2016.
Additional information about the implementation of the NFPA 101 LSC 2012 Edition (pdf)
- The NFPA 99 Health Care Facilities Code (HCFC) 2012 Edition which is a set of requirements to minimize the hazards of fire, explosion and electricity associated with health facilities, material, equipment and appliances including medical gas and vacuum systems. The Centers for Medicare & Medicaid Services adopted this code effective July 5, 2016 and will begin surveying for compliance based on this standard on November 1, 2016.
Additional information about the implementation of the NFPA 99 HCFC 2012 Edition (pdf)
- The Policy & Memos to States and Regions from the Center for Medicare & Medicaid Services provide guidance, clarification and instructions regarding CMS regulations.
- Facility-specific operational regulations found on the acute-care Survey and Certification page and the long-term care Licensing and Regulatory Oversight page.
Plan Review Fees
Fee Schedule (pdf)
PR-1 Form (pdf)
If you would like to request an exception to an Oregon Administrative Rule requirement please complete and submit:
Acute Care Facility Waiver Request (pdf)
Assisted Living Facility & Residential Care Facility Waiver Request (pdf)
Nursing Home / Skilled Nursing Facility Waiver Request (pdf)
Who We Serve and the Rules that Govern Them
OHA Regulated Acute Care Facilities
AMBULATORY SURGICAL CENTERS (ASC)
Specialize in providing surgery, pain management, and some diagnostic services in an outpatient setting.
BIRTHING CENTERS (BC)
Non-hospital settings where childbirth is planned and occurs away from a private residence. These facilities must be licensed and approved by the State to provide care.
END-STAGE RENAL DISEASE TREATMENT FACILITIES (ESRD) / OUTPATIENT RENAL DIALYSIS FACILITIES (ORDF)
Provide outpatient renal dialysis services using machines that act as artificial kidneys by removing waste from blood and removing excess fluids from the body when kidney failure or disease prevents the kidneys from doing so.
Provide medical and surgical treatment and nursing care for sick or injured people. Within this category are several types of hospitals (pdf).
SPECIAL INPATIENT CARE FACILITIES (SICF)
Provide inpatient care in specialized settings such as rehabilitation centers, college infirmaries, chiropractic facilities, freestanding hospice facilities and others.
DHS Regulated Long-Term Care Facilities
ASSISTED LIVING FACILITIES (ALF)
Offer housing in private units or apartments to individuals who need assistance with daily living activities. Facilities provide personal care services, 24-hour supervision and assistance, health-related services and social activities.
MEMORY CARE COMMUNITIES (MCC)
Assisted Living Facilities or Residential Care Facilities with an endorsement to offer short and long-term housing and nursing care to individuals with Alzheimer's disease, dementia and other types of memory problems. Residents may also have other chronic illnesses and disabilities.
NURSING HOMES (NH) / SKILLED NURSING FACILITIES (SNF)
Offer short and long-term housing and nursing care to individuals with chronic illnesses or disabilities.
RESIDENTIAL CARE FACILITIES (RCF)
Offer housing in shared or private rooms to individuals who need assistance with daily living activities. Facilities provide personal care services, 24-hour supervision and assistance, health-related services and social activities.