| Post Code: D719 | |
| Announcement Number: OCAA3BFSD6 | |
| Classification Number: J9712 | |
| Open: 11/18/2009 | |
| Close: 12/04/2009 | |
| Location: Salem | |
| Availability: Full Time | |
Announcement Number OCAA3BFSD6
GENERAL INFORMATION Location of Employment: This is a permanent, full-time position with the Oregon Judicial Department (OJD), Office of the State Court Administrator (OSCA), Business and Fiscal Services Division (BFSD) located in Salem. The Oregon Judicial Department has approximately 1,800 employees, and operates the State of Oregon’s court system. The Oregon Judicial Department is a separate branch of government – the State of Oregon’s Judicial Branch – and is unique in supporting almost two hundred elected officials: all of the circuit court, appellate court, and supreme court judges within the state. BFSD provides centralized operational support for budget, accounting, collections, and procurement services for: twenty-seven judicial districts spanning all counties in the state; Court of Appeals, Tax Court, and Supreme Court operations, and seven administrative divisions within the OSCA structure. This announcement has a supplemental questionnaire required for submission. Salary: The Judicial Department's practice is to begin employees at the first pay step. However, a higher starting pay rate may be considered depending upon the applicant's current salary and benefits, education, and experience. For current non-temporary OJD employees, JDPR 4.03(3)(d) states that upon promotion an employee shall normally receive a one-step pay increase from the employee’s current pay rate (not including differentials under JDPR 4.07) to the next higher rate in the salary range to which the employee is promoted. JDPR 4.03(3)(e) states that upon transfer to another position with the same salary range, the transferring employee retains the same pay rate. Note: Due to an extraordinary shortfall in the State of Oregon’s budget, and in order to minimize the number of potential layoffs, the Oregon Judicial Department has implemented the following cost containment measures that apply to all OJD employees:
Benefit Package: Management. The Judicial Department offers an attractive benefit plan which provides contributions toward Public Employees Benefit Board (PEBB) sponsored individual and family medical and dental insurance. The insurance contributions are pro-rated for part-time employees who work less than 80% of full-time. (Note: Effective January 1, 2010, insurance contributions will be pro-rated for part-time employees who work less than 100%.) Other benefits include paid holidays, and paid vacation, sick and personal leaves. Optional benefits include, life insurance, long and short term disability, long term care insurance, and participation in the Oregon Savings Growth Plan (deferred compensation). Retirement benefits include participation in the Public Employee Retirement System (PERS) or the Oregon Public Service Retirement Plan (OPSRP), depending on eligibility. Bilingual Pay Differential: Some employees may be assigned to use bilingual skills in the regular performance of the employee's duties. An employee, who, as assigned in writing by the administrative authority, uses bilingual skill(s) (including American Sign Language) in the performance of assigned duties and who passes the bilingual skill proficiency test(s) approved by the State Court Administrator, shall receive a monthly pay differential equal to an additional step for the duration of each assignment as determined by the administrative authority. Application Processing: Depending on the volume of applications received for this recruitment, you should allow up to four weeks after the close date to be notified concerning the review of your application. This job announcement may be used to fill future vacancies in this class of work. Apply now if you are interested in this and/or future vacancies. Keep a copy of your application and supplemental questions. Copies will not be provided. TO QUALIFY You must submit an Oregon Judicial Department application form to apply (this is not the same as a State of Oregon application form). Minimum Qualifications Your OJD application form will be reviewed to verify that you meet the qualifications stated in this section. To receive credit, your application form must clearly show that you have:
Acceptable substitutions for years of experience are as follows:
DUTIES AND RESPONSIBILITIES Typical job duties include, but are not limited to, the tasks listed below. Assigned tasks may be changed to accommodate work load and organizational needs. Provide budget development, allocation, and execution support to an assigned group of courts and divisions; Assist the Budget Manager in a specific area of budget management such as development and maintenance of a management reporting system, development of budgets for pilot projects or specific programs, or financial management support to specific Judicial Department committees; Work with the Budget Manager to develop the biennial budget request; Support the Judicial Department Legislative team by preparing fiscal impact statements in the proper format, including preparation of required supporting documentation; and Provide general fiscal analysis as requested by the Budget Manager, Fiscal Services Manager, the BFSD Director, and the State Court Administrator. CONDUCT EXPECTATIONS Because of the Oregon Judicial Department’s role in providing justice and upholding the rule of law, employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the Department. WORKING CONDITIONS This is a full-time position and the work schedule currently is 8:00 a.m. to 5:00 p.m., Monday through Friday. It is not eligible for overtime compensation. Occasional after-hours work is required. Occasional overnight travel is required. You must have valid driver’s license and acceptable driving record or be able to provide an acceptable alternate means of transportation. Computer equipment is used daily. SUPPLEMENTAL QUESTIONNAIRE In order to evaluate your experience as it relates to these positions, we need your responses to the supplemental questionnaire below. Use a separate sheet of paper and number your responses to correspond to the appropriate question. Include the classification title and announcement number (listed on page one of this announcement) on your application and on your responses to the supplemental questions. Please respond completely to the supplemental questions; they will be the sole basis for determining which applicants, among those who meet the minimum qualifications, will be provided an interview. Failure to respond to each question may result in disqualification of your application. YOU MUST ANSWER THE FOLLOWING QUESTIONS: 1. Describe your experience and/or training in utilizing analytical tools - spreadsheets, databases, and query tools - to gather, structure, analyze, and report data. Include in your response specific examples of how you utilized each tool to complete tasks. 2. Describe how your experience and/or training has provided you with skill in each of the following: a) developing base budgets and requests for additional funding (i.e., policy option packages and business cases), both for internal planning purposes and for presentation to a governing body; b) preparing and maintaining projections for revenue and expenditure streams, and please include detail regarding techniques and tools you used when preparing projections; and c) advising managers regarding program modifications necessary to keep expenditures within established budget and available cash. 3. Describe your experience presenting complex analyses and reports to administrators and staff with differing levels of analytical and financial experience, both verbally and in writing. Please provide specific examples of strategies used to tailor information to different audiences. CRIMINAL HISTORY CHECK The selection process includes a criminal history check. Felony convictions may be an automatic bar to employment. Misdemeanor convictions will be reviewed on a case-by-case basis and may be a bar to employment if the circumstances of the crime are directly related to the duties and responsibilities of the position for which application is made. APPLICATIONS MAY BE OBTAINED FROM AND SENT TO Online: OJD Paid Job Positions Page (click on the OJD Application Form link for the format of your choice) By Mail: Linda Weigel Oregon Judicial Department Business and Fiscal Services Division (BFSD) 1163 State St. NE Salem, OR 97301-2563 In Person: Oregon Judicial Department Office of the State Court Administrator Business and Fiscal Services Division (BFSD) 1133 Chemeketa Street Salem, OR 97301 Telephone Inquiries: (503) 986-5612 Fax Submissions: You may submit an application by fax to (503) 986-5856. Faxed applications will be accepted until 5:00 p.m. (Pacific Time) on the closing date listed on this announcement. If you submit an application by fax and are subsequently invited to interview, you must bring the original application (i.e. must be exactly the same as fax submission) to the interview. Depending upon volume, we may be unable to verify receipt of faxed applications. Missing or illegible information: The Judicial Department is not responsible for application material that is illegible or missing, including loss through the mail or transmission by fax. Applications must be received by 5:00 p.m. on the closing date listed on this announcement. Application Processing: Depending on the volume of applications received for this recruitment, you should allow four weeks after the close date to be notified concerning the review of your application. This job announcement may be used to fill future vacancies in this class of work. Apply now if you are interested in this and/or future vacancies. Keep a copy of your application and supplemental questions. Copies will not be provided. OREGON JUDICIAL DEPARTMENT IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO A DIVERSE WORK FORCE. WE RESPECT, REFLECT AND RESPOND TO THE DIVERSE PEOPLE WE SERVE. 6000810 | |
