| Post Code: D719 | |
| Announcement Number: OCIA2IAD8 | |
| Classification Number: J9659 | |
| Open: 09/2/2008 | |
| Close: 09/30/2008 | |
| Location: Salem | |
| Availability: Full Time | |
Note 1: Applicants holding a professional certification are eligible for an additional 5% (one-step) pay differential. Certifications that qualify include, but are not limited to: Certified Internal Auditor (CIA), Certified Public Accountant (CPA), and Certified Information Systems Auditor (CISA). Note 2: There are currently ten (10) salary levels in this classification. An eleventh salary level ($4485 - $7307) will be added on January 1, 2009 . Each new level will be an increase of approximately 5% over the previous highest level. FILLING THIS POSITION This position will be filled by open competitive appointment of an applicant that meets the minimum qualifications for an Internal Auditor 2. We may consider a developmental underfill of an applicant who meets the minimum qualifications for an Internal Auditor 1 and who will within two years meet the qualifications of an Internal Auditor 2 (see "To Qualify" below). GENERAL INFORMATION The Chief Justice of the Oregon Supreme Court is the administrative head of the Oregon Judicial Department (OJD) and appoints the State Court Administrator (SCA) to assist in its administration and carry out certain statutory functions and programs. Many of the administrative responsibilities and programs are further handled by the six Oregon State Court Administrator (OSCA) divisions. The OJD operates as a centralized entity for state budget and resource management; however, has a decentralized statewide organization with court administration also carried out by local presiding judges appointed by the Chief Justice and trial court administrators appointed by the presiding judges. OJD places an emphasis on balancing local court and community needs while at the same time meeting the statewide duties and responsibilities of the Department as a state entity and branch of government. Location of Employment: State of Oregon, Judicial Department, Office of the State Court Administrator, Internal Auditing Program (IAP), 1162 Court Street, Salem, Oregon 97301. Salary: The Judicial Department's practice is to begin employees at the first pay step. However, a higher starting pay rate may be considered depending upon the applicant's current salary and benefits, education, and experience. For current non-temporary OJD employees, JDPR 4.03(3)(d) states that upon promotion an employee shall normally receive a one-step pay increase from the employee’s current pay rate (not including differentials under JDPR 4.07) to the next higher rate in the salary range to which the employee is promoted. JDPR 4.03(3)(e) states that upon transfer to another position with the same salary range, the transferring employee retains the same pay rate. Benefit Package: The Judicial Department offers an attractive benefit plan which provides contributions toward Public Employees Benefit Board (PEBB) sponsored individual and family medical and dental insurance. The insurance contributions are pro-rated for part-time employees who work less than 80% of full-time. Retirement benefits include participation in the Public Employee Retirement System (PERS) or the Oregon Public Service Retirement Plan (OPSRP), depending on eligibility. Other benefits include paid holidays, and paid vacation, sick and personal leaves. Optional benefits include, life insurance, long and short term disability, long term care insurance, and participation in the Oregon Savings Growth Plan (deferred compensation). Application Processing: Depending on the volume of applications received for this recruitment, you should allow four weeks after the close date to be notified concerning the review of your application. Keep a copy of your application and supplemental questions. Copies will not be provided. TO QUALIFY You must submit a Judicial Department application form to apply (this is not the same as a State of Oregon application form). You must have a high school diploma, GED, or equivalent work or life experience. You must have valid driver’s license and acceptable driving record or be able to provide an acceptable alternate means of transportation. For Internal Auditor 2: You must have a Bachelor's degree in a business related field such as business or public administration, finance, economics, computer science; or a field specific to the Department’s mission or area of audit. You must have 3 years of increasingly responsible auditing work experience. A graduate-level degree in any of the fields defined under education may substitute for one year of the required experience. Your application must clearly describe how you meet these qualifications. Professional certification as a Certified Public Accountant (CPA), Certified Internal Auditor (CIA), or Certified Information Systems Auditor (CISA) may be given preference. Additionally, candidates are preferred who possess governmental auditing and/or internal auditing experience practiced in accordance with either the IIA’s International Standards for the Professional Practice of Internal Auditing, or the GAO’s generally accepted government auditing standards. Further, preference may be given to applicants who have experience with ISACA standards, COBIT, and are skilled in the use of specialized audit software. For Internal Auditor 1 Underfill: You must have a bachelor’s degree in accounting, auditing, business administration, information systems or a related field, or an Associate degree in a related field and two years of professional experience in auditing or information systems. JOB DUTIES The person in this position works as a part of a team of auditors in the Oregon Judicial Department under the general supervision of the Chief Audit Executive. Internal Audit provides information to management on risk management; enhancing governance and internal controls; evaluating the economy, efficiency, and effectiveness of Department operations; and providing assurance on information technology systems. Major duties include: Provide key input to the development of IAP’s comprehensive risk assessment and audit plan. Plan and conduct audits to analyze and evaluate internal controls, performance, and economy and efficiency of operations. Plan and conduct general and application control audits of the Department’s computer systems. Participate on various Department committees to provide advice on projects and policy and procedure development. Make oral and written presentations to management on audit progress and results. Provide training to management and staff. CONDUCT EXPECTATIONS Because of the Oregon Judicial Department’s role in providing justice and upholding the rule of law, employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the Department. WORKING CONDITIONS While the Oregon Judicial Department is a state wide operation, the assigned workplace is Salem. The normal work week is Monday through Friday from 8:00 a.m. to 5:00 p.m. However, a flexible schedule may be negotiated. Occasional after-hours work is required. (Note: this position is not eligible for overtime.) Occasional overnight travel is required. Conventional office working environment Daily use of computer equipment. The OJD is supportive of professional certifications. Time and funding are budgeted for continuing professional education required for acquisition and maintenance of licenses beneficial to the department. SCREENING PROCESS A completed Judicial Department application form is required. In order to evaluate your experience as it relates to these positions, we need your responses to the following supplemental questions. Use a separate sheet of paper and number your responses to correspond to the appropriate question. Include the classification title and announcement number on your application and on your responses to the supplemental questions. Please respond completely to the supplemental questions; they will be the sole basis for determining which applicants, among those who meet the minimum qualifications, will be provided an interview. Failure to respond to each question may result in disqualification of your application. Please limit your responses to no more than one page per question. SUPPLEMENTAL QUESTIONS For open competitive applicants: 1. This position requires a strong background conducting internal audits and applying auditing principles, practices, standards, and guidelines. Please describe your experience and training. Indicate your level of responsibility and scope of audits performed. 2. Describe your experience with computer assisted auditing techniques and use of software in auditing work. Describe the software used and how it was used in accomplishing audit objectives. 3. This position requires the ability to communicate effectively with management and staff. Describe a situation in which you had to deliver unfavorable news about audit results. How did you present the findings, and how were they received? For developmental underfill applicants: 1. This position requires the ability to become proficient in specialty software such as ACL, Brio, and Teammate, used in the audition profession. In what software programs are you proficient, and why do you feel you will be successful in learning the use of specialty programs? 2. Describe how your experience and/or education have prepared you for a career in internal auditing. APPLICATIONS MAY BE OBTAINED FROM AND SENT TO: By Mail: David Moon Chief Audit Executive Oregon Judicial Department Internal Audit 3rd. Floor 1163 State Street Salem, OR 97301-2563 In Person: Oregon Judicial Department, Internal Audit Justice Building, Third Floor, Room 336 1162 Court Street Salem, OR 97301 CRIMINAL HISTORY CHECK The selection process includes a criminal history check. Felony convictions may be an automatic bar to employment. Misdemeanor convictions will be reviewed on a case-by-case basis and may be a bar to employment if the circumstances of the crime are directly related to the duties and responsibilities of the position for which application is made. Applications may also be obtained at the website shown below. Website:http://www.ojd.state.or.us/jobs (click on "Paid Positions") If you require an alternate format in order to complete the employment process, you may contact the above location for assistance before the closing date on this announcement. Please be prepared to describe the alternate format needed. The phone number is listed above. Fax Submissions: You may submit an application by fax 503-986-5533 Faxed applications will be accepted until 5:00 p.m. (Pacific Time) on the closing date listed on this announcement. If you submit an application by fax and are subsequently invited to interview, you must bring the original application (i.e. must be exactly the same as fax submission) to the interview. Depending upon volume, we may be unable to verify receipt of faxed applications. Missing or illegible information: The Judicial Department is not responsible for application material that is illegible or missing, including loss through the mail or transmission by fax. Applications must be received by 5:00 p.m. on September 30, 2008. OREGON JUDICIAL DEPARTMENT IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO A DIVERSE WORK FORCE. WE RESPECT, REFLECT AND RESPOND TO THE DIVERSE PEOPLE WE SERVE. 0004115 | |
