| Post Code: D722 | |
| Announcement Number: OCJSS2MUL21 | |
| Classification Number: J9739 | |
| Open: 11/13/2009 | |
| Close: 11/30/2009 | |
| Location: Portland | |
| Availability: Full Time | |
Announcement Number OCJSS2MUL21
GENERAL INFORMATION Location of Employment: State of Oregon, Judicial Department, Multnomah Circuit Court, 1021 SW Fourth Ave., Portland, Oregon 97204; Justice Center at 1120 SW 3rd Ave. Portland, OR 97204 Salary: The Judicial Department's practice is to begin employees at the first pay step. However, a higher starting pay rate may be considered depending upon the applicant's current salary and benefits, education, and experience. For current non-temporary OJD employees, JDPR 4.03(3)(d) states that upon promotion an employee shall normally receive a one-step pay increase from the employee's current pay rate (not including differentials under JDPR 4.07) to the next higher rate in the salary range to which the employee is promoted. JDPR 4.03(3)(e) states that upon transfer to another position with the same salary range, the transferring employee retains the same pay rate. Note: Due to an extraordinary shortfall in the State of Oregon’s budget, and in order to minimize the number of potential layoffs, the Oregon Judicial Department has implemented the following cost containment measures that apply to all OJD employees:
Bilingual Pay Differential: Some employees may be assigned to use bilingual skills in the regular performance of the employees' duties. An employee, who, as assigned in writing by the administrative authority, uses bilingual skill(s) (including American Sign Language) in the performance of assigned duties and who passes the bilingual skill proficiency test(s) approved by the State Court Administrator, shall receive a monthly pay differential equal to an additional step for the duration of each assignment as determined by the administrative authority. Benefit Package: Non-Management. The Judicial Department offers an attractive benefit plan which provides contributions toward Public Employees Benefit Board (PEBB) sponsored individual and family medical and dental insurance. The insurance contributions are pro-rated for part-time employees who work less than 80% of full-time. (Note: Effective January 1, 2010, insurance contributions will be pro-rated for part-time employees who work less than 100%.) Retirement benefits include participation in the Public Employee Retirement System (PERS) or the Oregon Public Service Retirement Plan (OPSRP), depending on eligibility. Other benefits include paid holidays, paid vacation, and sick and personal leaves. Optional benefits include life insurance, long and short term disability, long term care insurance, and participation in the Oregon Savings and Growth Plan (deferred compensation). Application Processing: Depending on the volume of applications received for this recruitment, you should allow four weeks after the close date to be notified concerning the review of your application. This job announcement may be used to fill future vacancies in this class of work. Apply now if you are interested in this/or future vacancies. Keep a copy of your application and supplemental questions. Copies will not be provided. TO QUALIFY You must submit a Judicial Department application form (this is not the same as a State of Oregon application form (PD 100)). Minimum Qualifications: You must have a high school diploma, GED, or equivalent life or work experience, and At least one year of responsible, clerical experience in a moderately complex office or business setting involving the processing of financial, administrative or legal documents. Skill in operating computer equipment is required. Skill in typing accurately at a minimum rate of 40-50 words per minute is required. Preference may be given to applicants who have extensive public contact work experience. Preference may be given to applicants who are bilingual (English/Spanish). JOB DUTIES This position provides support to the Verification Department. Typical job duties may include, but are not limited to, the tasks listed below. Assigned tasks may be changed to accommodate work load and organizational needs. Verify financial and household information provided by applicant with appropriate sources. Conduct personal interviews with applicants to secure financial and household information. Process documents filed with the court according to legal requirements and court procedures. Review financial information, calculate, and make recommendations regarding eligibility for state paid counsel. Prepare documentation and recommend a determination of eligibility to the court. Verify employment status, income, and debts of selected applicants. May appear at contested court hearings on eligibility for indigent defense services. Prepare correspondence to applicants, outside resources, and the court. Maintain applicant files and statistical information. Use a personal computer for entering and retrieving data. Perform miscellaneous general office duties as necessary. CONDUCT EXPECTATIONS Because of the Oregon Judicial Department's role in providing justice and upholding the rule of law, employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the Department. WORKING CONDITIONS This is a full-time position and the work schedule currently is 8:00 a.m. to 5:00 p.m. It is eligible for overtime compensation. Occasional after-hours work required. The following equipment may be used: telephone, typewriter, calculator, and personal computer with screen monitor. Frequent phone and in-person contact with non-cooperative, verbally abusive, confused, or frustrated people. Frequent phone and in-person contact with people from diverse backgrounds. Long periods of sitting and/or standing. SCREENING PROCESS A completed Judicial Department application form is required. In order to evaluate your experience as it relates to these positions, we need your responses to the supplemental questions below. Use a separate sheet of paper and number your responses to correspond to the appropriate question. Include the classification title and announcement number (listed on page 1 of this announcement) on your application and on your responses to the supplemental questions. Please respond completely to the supplemental questions; they will be the sole basis for determining which applicants, among those who meet the minimum qualifications, will be provided an interview. Failure to respond to each question may result in disqualification of your application. SUPPLEMENTAL QUESTIONS 1. Describe your experience conducting one-on-one interviews to obtain personal and financial information. Specify: a) the type of information you collected, b) the reason for collecting the information, c) the average number of interviews you conducted weekly, and d) the extent to which the people interviewed were uncooperative, confused or frustrated. 2. Describe your experience working with confidential and sensitive information. Specify the types(s) of information you handled and your job duties as they related to that information: for example, filing, composing, purging on schedule, etc. 3. The person in this position will need to analyze complex financial reports. Describe your experience and or training in this area. Specify the type of reports you reviewed. 4. The person in this position will use software programs/packages (i.e. Word, Lotus Notes, etc.) Describe your training and experience using computers to access and input information. Specify: a) the type of information you entered and or accessed, b) the average number of hours you spend entering and accessing data each day at your current (or previous) job, c) types of software you have used. CRIMINAL HISTORY CHECK The selection process includes a criminal history check. Felony convictions may be an automatic bar to employment. Misdemeanor convictions will be reviewed on a case-by-case basis and may be a bar to employment if the circumstances of the crime are directly related to the duties and responsibilities of the position for which application is made. APPLICATIONS MAY BE OBTAINED FROM AND SENT TO: Employee Services Multnomah Circuit Court 1021 SW Fourth Avenue, Room 236 Portland, OR 97204-1123 Telephone Inquiries: 503-988-3443 Applications may also be obtained at the website shown below. Website: www.ojd.state.or.us/jobs (click on “Paid Positions”). If you require an alternate format in order to complete the employment process, you may contact the above location for assistance before the closing date on this announcement. Please be prepared to describe the alternate format needed. The phone number is listed above. Fax Submissions: You may submit an application by fax 503-988-5773. Faxed applications will be accepted until 5:00 p.m. (Pacific Time) on the closing date listed on this announcement. If you submit an application by fax and are subsequently invited to interview, you must bring the original application (i.e. must be exactly the same as fax submission) to the interview. Depending upon volume, we may be unable to verify receipt of faxed applications. Missing or illegible information: The Judicial Department is not responsible for application material that is illegible or missing, including loss through the mail or transmission by fax. Applications must be received by 5:00 p.m. on the closing date listed on this announcement. OREGON JUDICIAL DEPARTMENT IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO A DIVERSE WORK FORCE. WE RESPECT, REFLECT AND RESPOND TO THE DIVERSE PEOPLE WE SERVE. 9719698 | |
