| Post Code: D722 | |
| Announcement Number: OCJSS3LNC2 | |
| Classification Number: J9740 | |
| Open: 11/06/2009 | |
| Close: 11/23/2009 | |
| Location: Newport | |
| Availability: Full Time | |
Announcement Number OCJSS3LNC2
GENERAL INFORMATION Location of Employment: State of Oregon, Judicial Department, Lincoln County Courthouse, 225 West Olive Street, Newport, Oregon 97365. Salary: The Judicial Department's practice is to begin employees at the first pay step. However, a higher starting pay rate may be considered depending upon the applicant's current salary and benefits, education, and experience. For current non-temporary OJD employees, JDPR 4.03(3)(d) states that upon promotion an employee shall normally receive a one-step pay increase from the employee's current pay rate (not including differentials under JDPR 4.07) to the next higher rate in the salary range to which the employee is promoted. JDPR 4.03(3)(e) states that upon transfer to another position with the same salary range, the transferring employee retains the same pay rate. Note: Due to an extraordinary shortfall in the State of Oregon's budget, and in order to minimize the number of potential layoffs, the Oregon Judicial Department has implemented the following cost containment measures that apply to all OJD employees:
Benefit Package: Non-Management. The Judicial Department offers an attractive benefit plan which provides contributions toward Public Employees Benefit Board (PEBB) sponsored individual and family medical and dental insurance. The insurance contributions are pro-rated for part-time employees who work less than 80% of full-time. (Note: Effective January 1, 2010, insurance contributions will be pro-rated for part-time employees who work less than 100%.) Retirement benefits include participation in the Public Employee Retirement System (PERS) or the Oregon Public Service Retirement Plan (OPSRP), depending on eligibility. Other benefits include paid holidays, paid vacation, and sick and personal leaves. Optional benefits include life insurance, long and short term disability, long term care insurance, and participation in the Oregon Savings and Growth Plan (deferred compensation). Bilingual Pay Differential: Some employees may be assigned to use bilingual skills in the regular performance of the employees duties. An employee, who, as assigned in writing by the administrative authority, uses bilingual skill(s) (including American Sign Language) in the performance of assigned duties and who passes the bilingual skill proficiency test(s) approved by the State Court Administrator, shall receive a monthly pay differential equal to an additional step for the duration of each assignment as determined by the administrative authority. Application Processing: Depending on the volume of applications received for this recruitment, you should allow four weeks after the close date to be notified concerning the review of your application. This job announcement may be used to fill future vacancies in this class of work. Apply now if you are interested in this and/or future vacancies. Keep a copy of your application and supplemental questions. Copies will not be provided. TO QUALIFY You must submit a Judicial Department application form to apply (this is not the same as a State of Oregon application form). If, due to disability, you are unable to complete the application form, contact the Judicial Department Human Resource Services Division at 503-986-5931 (TTY 503-986-5871) for assistance before the closing date on this announcement. You must have a high school diploma, GED, or equivalent work experience. You must have two years of responsible, complex secretarial or clerical work experience that demonstrates the knowledge, skill, and ability to perform the job duties listed on this recruitment announcement. Related course work beyond general education may be substituted for one year of experience. Preference may be given to applicants with court or legal experience. Skill in operating word processing and personal computer equipment is required. Skill at typing accurately at a minimum speed of 45 words per minute is required. JOB DUTIES Typical job duties include, but are not limited to, the tasks listed below. Assigned tasks may be changed to accommodate work load and organizational needs. Provide complex and confidential secretarial work for a judge or judges. Maintain appointment schedules and calendars as required; arrange travel, conferences, and meetings. Schedule, re-schedule, or organize the most critical and complex court dockets and other appearances (having multiple scheduling requirements among multiple parties or for an entire unit in accordance with statutory timelines and established guidelines. Interact with judges, management personnel, attorneys, litigants, and other court staff to coordinate court-related activities. Perform courtroom clerk duties, including performing real-time data entry of courtroom proceedings (while court is in session) and other data into multiple computer systems and generating instant judgments in adherence to applicable sentencing guidelines; work with judges or technology specialists to update, modify, or improve existing computer systems. While court is in session, operate various electronic or digital recording equipment, or provide technical support of multi-media technology in the courtroom; prepare the courtroom, process side-table forms, or deal with pro se litigants. Perform administrative support duties such as composing letters, preparing and typing a variety of court forms. CONDUCT EXPECTATIONS Because of the Oregon Judicial Department's role in providing justice and upholding the rule of law, employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the Department. WORKING CONDITIONS This is a full-time position and the work schedule currently is 8:00 am - 5:00 pm, Monday through Friday. It is eligible for overtime compensation for hours worked in excess of 40 per work week. The following equipment is used: telephone, electronic recorder, and personal computer with screen monitor. Frequent phone and in-person contact with the public. Frequent phone and in-person contact with people from diverse backgrounds. Long periods of sitting. Ability to understand and follow oral and written instructions. SCREENING PROCESS A completed Judicial Department application form is required. In order to evaluate your experience as it relates to this position, we need your responses to the supplemental questions below. Use a separate sheet of paper and number your responses to correspond to the appropriate question. Include the classification title and announcement number (listed on page 1 of this announcement) on your application and on your responses to the supplemental questions. Please respond completely to the supplemental questions; they will be the sole basis for determining which applicants, among those who meet the minimum qualifications, will be provided an interview. Failure to respond to each question may result in disqualification of your application. SUPPLEMENTAL QUESTIONS 1. Describe your experience establishing schedules or calendars for the use of others. 2. Describe your experience which required you to estimate the length of time needed for events, to schedule those events, and to revise those schedules and to notify participants of the changes. 3. Describe your experience with document production. Please include: a) type of documents you produced; b) types of software and level of experience, and; c) proofreading methods used. 4. Describe your experience working in a court system or other legal environment. Note: Your responses will also be evaluated for English usage, grammar, spelling, and punctuation. CRIMINAL HISTORY CHECK The selection process includes a criminal history check. Felony convictions may be an automatic bar to employment. Misdemeanor convictions will be reviewed on a case-by-case basis and may be a bar to employment if the circumstances of the crime are directly related to the duties and responsibilities of the position for which application is made. APPLICATIONS MAY BE OBTAINED FROM AND SENT TO By mail: Nancy Lamvik Trial Court Administrator P. O. Box 100 Newport, OR 97365-0135 In person: Nancy Lamvik Trial Court Administrator Lincoln County Courthouse 225 West Olive Street Newport, Oregon 97365 Telephone inquiries: 541-265-4236, Extension 234. Applications may also be obtain at the website shown below. Fax Submissions: You may submit an application by fax to 541-265-7561. Faxed applications will be accepted until 5:00 p.m. (Pacific Time) on the closing date listed on this announcement. If you submit an application by fax and are subsequently invited to interview, you must bring the original application (i.e. must be exactly the same as fax submission) to the interview. Depending upon volume, we may be unable to verify receipt of faxed applications. Missing or illegible information: The Judicial Department is not responsible for application material that is illegible or missing, including loss through the mail or transmission by fax. Website: http://www.ojd.state.or.us/jobs (click on APaid Positions@). Applications must be received at the Lincoln County Courthouse by 5:00 p.m. on the closing date listed on this announcement. OREGON JUDICIAL DEPARTMENT IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO A DIVERSE WORK FORCE. WE RESPECT, REFLECT AND RESPOND TO THE DIVERSE PEOPLE WE SERVE. 2101004 | |
