| Post Code: D719 | |
| Announcement Number: LEMT0925 | |
| Classification Number: C0210 | |
| Open: 10/22/2009 | |
| Close: 11/12/2009 | |
| Location: Salem | |
| Availability: Full Time | |
Due to budgetary shortfalls, the person appointed to this position may be required to take unpaid furlough days between September 1, 2009 and June 30, 2011. ABOUT THE DEPARTMENT The Oregon National Guard (ORNG) is constitutionally based in both the Federal and State Constitution and is commanded by the Adjutant General, who is appointed by the Governor. The purpose of the Oregon Military Department (OMD) is to assist and support the Adjutant General in executing his Constitutional duties as Commander of the ORNG. The Adjutant General is statutorily required to command, provide administration, and oversee construction and maintenance of facilities, training camps and areas, and air bases for the Oregon Army and Air National Guard in support of the Governor. The ORNG provides the Governor with a ready force to assist civilian authorities during civil unrest or natural disasters, or responds to the President during national emergencies. Within this military environment, OMD employees work in a wide range of occupations including armed security, fire fighters, repair/refurbish Department of Defense equipment, support youth activities, operate and maintain over 50 facilities throughout the state, manage major construction projects, and provide expertise in environmental compliance as well as managing the agency’s budget and fiscal resources, providing human resource management and payroll activities for State employees, and soldiers and airmen called for State Active Duty. Our positions mirror the wide variety of skills and knowledge needed to support the ORNG mission. If you are interested in an opportunity to work in a complex, fast-paced military environment, please consider applying for a position with the OMD. GENERAL INFORMATION
TO QUALIFY Your PD100 application form will be reviewed to verify that you meet the qualifications stated in this section. Your background must have given you the knowledge and skills identified in the Duties and Responsibilities section. To receive credit, your application form must clearly show that you have:
NOTE: To receive credit for all required/related coursework, you must submit a photocopy of your transcripts or certificate with your application. AS A CONDITION OF EMPLOYMENT APPLICANT MUST:
IF YOU QUALIFY, SEE TEST section of this announcement BENEFITS The State of Oregon provides an attractive benefit plan that includes an employer contribution toward a variety of medical and dental plans covering employees and dependents; options for life insurance, long and short-term disability insurance, and accidental death and disability coverage. Other benefits include the Public Employees Retirement System program, paid holidays, vacation, personal and sick leave, and a professional work environment MAJOR DUTIES AND RESPONSIBILITIES Receives invoices and copies of orders from vendors for supplies, materials, utilities, and services. Prepares expenditure forms. Attaches invoices and receiving order copies to the expenditure form. Forwards the from for approval and vouchering. Maintains personal work filing system. May prepare purchase orders, and other electronic purchasing documentation using Advanced Purchasing and Inventory System. Enters utility invoices into an energy tracking database. Prints and distributes reports to various addresses throughout Oregon. Maintains energy tracking filing system. Serves as alternate receptionist. Receives incoming telephone calls, faxes documents, receives and distributes faxes, acts as first-level contact person for visitors and other employees in the agency. Miscellaneous office work as needed. WORKING CONDITIONS Must be able to work under the following conditions with or without reasonable accommodation.
This is the test: YOU MUST ANSWER THE FOLLOWING QUESTIONS. Use a separate sheet of paper. Write down any work experience (paid or unpaid) and training that you have which is related to each question. Limit your answer to each question to no more than two (2) pages. Be sure that the jobs where you gained the experience which you describe in your answers are listed in the Work History section of your application form. Your grade will be based upon your answers. If there are several parts to a question, answer each part separately. Number your answers to agree with the question. Attach the answer sheet to your application. Your application will not be accepted if it is incomplete. 1. The individual in this position may be required to be cross-trained in other program areas. Give an example of your experience being cross trained to perform duties in addition to maintaining your regular duties on the job. How did this experience benefit you? 2. Give specific examples of how you handle working in a fast paced environment with multiple priorities and changing deadlines. Describe how you prioritize and organize your work to ensure that tasks are completed by required deadlines? 3. Please describe your experience and level of expertise in computer applications. In your answer: give the specific training you had, the programs you have used, your level of expertise and whether this included entering, updating, or retrieving information from computerized accounting systems. APPLICATIONS If you have a disability and need any alternative materials to complete the application form PD-100, you may call the Oregon Military Department at 503-584-3583. SEND completed application materials to: Oregon Military Department, AGP (Room 164) ATTN: Micky Dryden PO Box 14350 Salem, OR 97309-5047 OR FAX your application materials to: (503) 584-3556. We recommend that applications be submitted as early as possible prior to the close date. OMD cannot be responsible for material that is illegible or missing as a result of transmitting by fax or which may be lost through the mail. Applications must be complete and legible and received by OMD-AGP by the close date of November 12, 2009. PLEASE NOTE: Complete all parts of the application. If your application is incomplete or does not clearly show the experience and/or training required in the “Minimum Qualifications” section, your application will be rejected. Your application will not be returned and you may not submit additional information. However, if the recruitment is still open, you may submit a new application which must be received in our office by the close date. NOTICE of results will be sent by mail. Although the agency is not required to delay the selection process, you may request a review of the results. Your request must be received within 10 days from the date of the notice by mailing to: Oregon Military Department, AGP, PO Box 14350, Salem, OR 97309-5047. Submit only the required materials. Resumes, reference letters or work examples should be kept for the interview. KEEP a copy of your application for job interviews. COPIES ARE NOT PROVIDED. CURRENT JOB OPENINGS and information on application forms are available through:
THE OREGON MILITARY DEPARTMENT IS COMMITTED TO AFFIRMATIVE ACTION, EQUAL EMPLOYMENT OPPORTUNITY AND WORKPLACE DIVERSITY. | |
