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| Post Code: D715 |
| Announcement Number: LEPR0856 |
| Classification Number: X8437 |
| Open: 06/2/2009 |
| Revised: 07/1/2009 (Extend Close Date) |
| Close: 07/17/2009 |
| Location: Florence |
| Availability: Full Time |
Park District Manager 1 |
(District Manager)
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$4,448 - $6,565 MONTHLY
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GENERAL INFORMATION
If you qualify for the job announcement pay close attention to the “How to Apply” instructions at the end of this announcement, application and materials must be received by the 5:00 pm on the close date of the announcement, applications received after 5:00 pm will not be accepted.
Oregon Parks and Recreation Department’s mission is to provide and protect outstanding natural, scenic, cultural, historic and recreational sites for the enjoyment and education of present and future generations.
If you would like information about Oregon Parks and Recreation Department visit www.oregonstateparks.org.
- There is one (1) permanent, full-time position with Oregon Parks and Recreation Department, in the Central Coast District office located at Jessie M Honeyman Memorial State Park in Florence, Oregon.
- This is a Management Service position that exercises supervisory authority over assigned staff.
- This recruitment will be used to establish a list of qualified people to fill the current vacancy.
The State provides an excellent benefit and compensation package, which includes:
- Option to participate in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options.
- 9 paid holidays, vacation leave earned at the rate of 10 hours per month, with increases in 5 year increments, 8 hours of sick leave monthly, and 24 hours of personal business leave yearly.
- A generous contribution toward individual and family health and dental insurance. Employer paid $5,000 basic life insurance with additional coverage available including long- and short-term disability plans, accidental death and dismemberment plans and long-term care insurance.
Applicants are subject to both a Computerized Criminal History and Driver & Motor Vehicle Services check. Adverse background data may be grounds for immediate disqualification. Information obtained in this process will remain confidential.
Please be aware that due to the economic downturn and subsequent state budget short-fall the Governor has ordered mandatory furloughs for management and executive service employees. As a MMS employee this position will be required to take furloughs in the next biennium, 2009-2011.
PRIMARY POSITION DUTIES
The primary purpose of this position is to provide management oversight and supervision through subordinate Park Ranger Supervisors, Park Manager 1s and 2s of the maintenance, operations, development and rehabilitation in the Central Coast State Park District; a geographic district composed of two or three of the smaller and less complex state park management units within OPRD.
The Central Coast State Park District consists of two Management Units composed of 3,299 acres in Lane County. There are 422 campsites and 206 picnic sites, which receive approximately 2.6 million day visits and 190,200 camper nights annually. The annual revenue from the unit is approximately $ 1.2 million. The biennial maintenance and operation budget is approximately $ 2.6 million.There are 13 full-time positions and 24 seasonal positions. In addition, approximately 36,000 volunteer hours ( 17.3 FTE) are donated each year.
The Central Coast State Park District has a total of 93,505.33 Maintenance Management Plan (MMP) hours. MMP hours are a nationally recognized standard of performance in the parks and recreation industry. As such, MMP hours serve not only as an index of the size of any sub-unit in a parks department, but also as a measure of its complexity. The MMP hours, combined with other park operational elements, determine the level of operational and management complexity, resulting in the classification level for OPRD Park Managers and Park District Managers. Operational elements can include but are not limited to: sophisticated facilities and complex infrastructure development; a high number of properties, FTEs and positions; a great amount of budget, revenue, day use and overnight visitation; a presence of Threatened and Endangered plant and animal species, and above- and below- ground resources listed on the National Register of Historic Places; a presence of OPRD co-operating associations, intergovernmental or other agreements; or a combination thereof.
Planning and Leadership
- Provide leadership to implement agency strategic and long-range goals and objectives at the district level.
- Participate in the preparation of the agency’s operational benchmarks, goals, objectives, policies and plans and align district goals and objectives with these.
- Be the Responsible Manager by providing high level direction, supervision and leadership for agency programs and projects within the district and by being accountable for overall success including control of expenditures and ensuring timely delivery of projects.
- Insure that the agency vision is practically implemented through subordinate, mid-level managers at the management unit level.
- Convert plans to actions by setting short-term objectives and priorities; scheduling and sequencing activities; and establishing effectiveness and efficiency standards and guidelines.
- Participate in or take leadership of agency-wide studies or analyses to improve the overall management of the department or to streamline procedures and promote operational efficiencies.
- Develop and oversee the Facility Investment Program for the district including overall responsibility for seeing projects to completion in a quality manner.
Administering Financial and Material Resources
- Obtain and allocate the financial and material resources necessary to support program and policy implementation within the district.
- Prepare, justify, and administer district biennial budgets to achieve district goals and objectives.
- Oversee district logistical operations and adjust management unit biennial budgets, FTE and position levels and project priorities to achieve district goals and objectives and to stay within biennial budget allocation.
- Assure the availability of adequate supplies, equipment, and facilities to meet district goals and objectives.
- Oversee district business practices and make sure that state government and agency policies and procedures for revenue collection, procurement, contracting, financial accounting, and related reporting are followed in each of the management units.
- Promote the use of technology and procedural efficiencies within the district to keep costs down, support long-term stability, and achieve high performance.
- Set-up allocations, establish priorities and projects, develop spreadsheets for tracking budget line items such as ODOT rest area funds, Marine Board MAP funds, trust and business accounts, park housing funds, concession funds, natural resource funds, and any special project funds.
Utilizing Human Resources and Supervising Employees
- Assure that people are appropriately employed, effectively and efficiently utilized, and dealt with in a fair and equitable manner.
- Project the number and types of staff needed in the district and use various personnel management system components (e.g., recruitment, selection, promotion, performance appraisal) to achieve agency goals and objectives in consultation with the Region Manager.
- Perform supervisory duties including: interviewing, selecting and hiring new subordinate managers; providing or arranging for training of subordinate managers; evaluating performance; making determinations regarding performance measures and management issues; approving or denying recommendations from subordinate managers on personnel actions.
- Delegate work to be done to subordinate managers and administrative personnel; review work to insure that performance standards are met.
- Encourage appropriate actions, training and development of programs within the district to assure that employees have the necessary knowledge, skills and abilities to perform at a level of excellence and promote as vacancies occur.
- Demonstrate knowledge of and support for the agency’s Affirmative Action and Equal Employment Opportunity goals, standards, and procedures.
- Foster diversity in the workplace by actively seeking qualified AA/EEO candidates during recruitment and by encouraging park managers within the district to do the same.
- Promote a workplace free from safety hazards and ensure that employees adhere to and comply with environmental, health and safety laws, rules, regulations, and agency cornerstone principles.
- Ensure that employees are properly trained in safety awareness and procedures and that they are afforded the opportunity to express environmental, health and safety concerns with the reassurance that such concerns will be addressed fairly and without retaliation.
- Provide day-to-day guidance and oversight of subordinates (e.g., work assignments, consultation, and accountability) and actively support, promote and recognize high performance.
Resource Stewardship
- Advocate and interpret agency values related to natural, cultural, historic, archaeological, and scenic recreation resources and uses to a variety of internal and external stakeholders.
- Identify areas of risk to park visitors and agency property and personnel and make sure that appropriate actions are taken to mitigate risks and avoid harm.
- Provide district oversight and consistency for the protection, preservation and management of natural and cultural park resources.
- Advise the Region Manager about appropriate acquisition opportunities within the district and review acquisition proposals.
- Promote a sustainability ethic within the district to encourage conservation of resources, environmental protection, and long-term stability in meeting the agency’s mission.
- Protect the long-term value of State assets entrusted to the care of the agency including lands, natural resources, information, facilities, equipment, and materials.
Reviewing Implementation and Results
- Make sure that programs, projects, and polices are being implemented and adjusted within district adequately to meet the overall goals of the agency.
- Keep up-to-date on the overall status of activities in the district.
- Coordinate the implementation of the HUB data management system by working directly with park managers on data collection, input of GIS data, updating inventory, recording workflow, providing quality controls and accuracy of data, and report generation.
- Identify problem areas and gaps in performance and ensure that corrective actions are taken on a timely basis.
- Assess critically the extent to which program and project goals are achieved within the region.
- Evaluate the effectiveness and efficiency of district operations.
- Identify and implement means for improving district performance.
Representing and Coordinating
- Present, explain, and market the agency’s, region’s, and district’s goals and activities to persons and groups outside the agency and to higher level supervisors and other work units within the agency.
- Develop and maintain positive working relations with a wide variety of stakeholders, including elected local, state and federal representatives; local, state and federal agency representatives; special interest groups; property neighbors; community members; volunteers; agency commissioners; and the general public, in consultation with the Region Manager.
- Promote a customer service ethic throughout the district that leaves visitors and the general public with positive, memorable experiences.
- Perform liaison functions and integrate agency, region, and district activities with the activities of other work units and organizations, in consultation with the Region Manager.
- Coordinate district activities and delivery of services with other District Managers and Program Managers to promote outdoor recreation, access, and interpretation and to best achieve the agency’s mission and goals.
- Communicate effectively with the general public and media representatives in responding to individual and group inquiries and concerns, and in conducting public meetings, in consultation with the Region Manager.
QUALIFICATIONS
- A Bachelor's degree in Park and Recreation Administration, Natural Resource Management, Environmental Studies or a related field and 3 years of progressively responsible experience as a Park Manager or equivalent natural resource manager; OR
- Six years of progressively responsible experience as a Park Manager or equivalent natural resource manager.
If you qualify, see “How to Apply” section of this announcement.
DESIRED COMPETENCIES
The ideal candidate will have a performance record demonstrating the following desired competencies:
- Experience and/or skill in developing and overseeing various park operating plans (maintenance management, emergency response, natural, historic, archaeological and cultural resource protection and management, safety, etc.) for multiple large, complex Management Units;
- Leadership experience and/or skills working with diverse work team including volunteers, youth crews, or the general public;
- Experience in adjusting means and methods of operation as needed to achieve goals and objectives;
- Experience in analyzing the progress, method and final results of goals and objectives to improve performance of park operations;
- Experience/skill advocating and interpreting agency values related to natural, cultural, historic archaeological, scenic recreation resources and uses to a variety of internal and external customers;
- Experience in facilitating the development of resource interpretation programs in multiple Management Units.
WORKING CONDITIONS
The following are requirements of the job and must be accomplished with or without reasonable accommodations:
Work is performed primarily in an office environment providing supervision and completing administrative duties. May work in, on and around buildings, facilities and grounds, inside and outside in all weather conditions. Needs adequate vision and hearing, manual dexterity, communication and motor skills to perform the duties of the position, including emergency response and rule enforcement situations. Drives a variety of motorized vehicles, and may maneuver, manipulate, and operate hand and powered tools and heavy equipment. May sit or stand for long periods of time. Works and supervises various shifts including split, evenings, weekends, holidays, and long hours on short notice. Travels overnight to other parks, headquarters, or other agency facilities for training and meetings. May be exposed to environmental and chemical hazards, allergens, and odors standard to area of assignment, such as high noise, chemicals, and fumes requiring safety controls. May be exposed to hostile and offensive language and actions from the public. Uses appropriate safety and personal protective equipment and follows established safety policies, practices and procedures. Performs duties of position with or without reasonable accommodation.
HOW TO APPLY
If you qualify, submit a State of Oregon Employment Application form (PD100) and a cover letter of no more than three pages clearly describing how you believe you’ve developed and demonstrated the above desired competencies. Please use specific examples.
Please note in your cover letter or directly on the front of your application where you first saw this position advertised (name of newspaper, website, publication, etc.).
Those candidates whose experience most closely matches the primary duties of this position will be invited to an interview.
SEND COMPLETED APPLICATION MATERIALS TO:
Oregon Parks and Recreation Department
Human Resources Division
725 Summer Street NE, Suite C
Salem, Oregon 97301-1266
You may E-MAIL your application materials to us at parks.jobs@state.or.us. In the subject line please include the position title and job announcement number. By electronically submitting your application, you agree to the conditions stated in the certification and signature section of the application, which is enforceable as if you had signed. You will receive automated confirmation of receipt only if you submit via e-mail.
You may submit an application by FAX to 1-888-310-1364. Faxed applications will be accepted until 5:00 p.m. (Pacific Time) on the closing date listed on this announcement. We are unable to verify receipt of faxed applications.
H.I.R.E. System participants interested in being considered for this position must follow the TO APPLY instruction listed in this announcement. Copies of applications, supplements and job announcements can be obtained from www.oregonjobs.org.
AFTER your application materials have been reviewed, you will be sent a notice by mail advising: a) if your application was accepted or b) if your application was not accepted. If you don't agree with the results, you may request a review. Review requests must be submitted in writing and must be received within 10 days from the date of the notice. Additional information cannot be accepted. However, if your application was not accepted and if the recruitment is still open, you may submit a new application as long as it is received in our office by the close date. OPRD is not responsible for material that is illegible or missing as a result of transmitting by fax or which may be lost through the mail.
SUBMIT only the required materials. Reference letters or work examples should be kept for interviews. In addition, any application materials previously submitted for other positions will not be matched to this application by OPRD. It is the applicant’s responsibility to submit all required documents every time.
INTERVIEWS will be scheduled for those applicants whose background most closely matches the needs of the position. KEEP a copy of all application materials for job interviews. COPIES ARE NOT PROVIDED.
CURRENT JOB OPENINGS and information on the required application forms are available through
http://www.oregonjobs.org/, or you can obtain a State of Oregon Employment Application form (PD100) from any local Oregon Employment Department office, most other state agency personnel offices.
APPLICATION MATERIALS MUST BE RECEIVED BY 5:00 P.M. ON THE CLOSE DATE. Due to the volume of applications received, OPRD cannot confirm receipt of applications. The pay on all announcements may change without notice.
If you have a disability and need assistance completing the application materials, call the OPRD Human Resources Division at (503) 986-0662.
OPRD is an equal opportunity, affirmative action employer committed to a diverse work place.
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