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Planning and Training Assistance (PATA)

Planning and Training Assistance Overview

Planning and training assistance is provided to agencies and organizations throughout Oregon to pre-plan for hazardous materials incidents by:
  • Educating participants on the hazardous substance information available through OSFM;
  • Demonstrating how to effectively utilize this information for planning and response purposes; and
  • Facilitating the evaluation and validation of existing emergency plans within a community.
Training can be customized to fit participant needs and can be delivered on location. Training is offered on the following subjects:
  • Hazardous Substance Information System (HSIS) CD and how it can be used for hazardous materials identification, pre-emergency planning and emergency response activities.
  • Hazardous Materials Planning Priority Program (HMPPP). This program is contained on the HSIS CD.  The HMPPP is used to target facilities within a geographical area.  The program then prioritizes them in order of their need for emergency planning, based on the types and quantities of hazardous material on site.
  • Referral Program.  This training is offered to fire department inspectors.  It shows them  how to verify the information provided to our office on the annual Hazardous Substance Information Survey.  The Referral Program establishes a formal referral process between local fire departments and the Office of State Fire Marshal.
The importance of pre-emergency planning for any incident, including hazardous materials releases, is evident to almost everyone involved in response activities. The amount of time invested in planning will certainly pay dividends of effective response and enhanced multi-agency coordination during a crisis.

PATA seeks to assist agencies and organizations with pre-emergency planning, by acting as an information clearinghouse for local communities and by coordinating and facilitating planning activities at the local through state level.
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Applicable Statutes and Rules

Oregon Revised Statutes (ORS) 453.307 to 453.505

Planning and Training Assistance is defined by ORS 453.347, to view the statute, click on above link and scroll to ORS 453.347.

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Community Capability Assessment (CCA)

Chemical spills can happen any day, at any time, in any community.  When a major incident occurs, emergency responders must work with other community resources to address the incident.  Additionally, an expanded incident may require the community to request resources from mutual aid agencies, the county, or the state.

As these resources execute their emergency response plans, there will be areas where the individual plans overlap. Each resource involved in the incident, must have a clear understanding of the other responder’s roles and limitations, so that everyone can work together safely and effectively.

The Community Capability Assessment (CCA) process is a systematic, three-phased approach that aids emergency responders in evaluating, coordinating, and enhancing the cohesiveness of their emergency response plans.

The three phases of the process are:

Phase  I

Emergency plan interface evaluation between the facility and fire department.

Phase II

Emergency plan interface evaluation between the fire department and the additional community resources.

Phase III

Emergency plan interface evaluation between the community resources and  mutual aid, county and state resources.

The CCA process facilitates participation of key partners such as industry, fire departments, law enforcement, emergency management, emergency medical, including hospitals, public works, utilities and others to create a team of local experts that will evaluate the local emergency response plans.  When gaps in the plans are identified, the team works together to find mutually agreeable solutions to the gaps.

After the evaluation process, the CCA provides support through the Office of State Fire Marshal to obtain the resources needed to address the identified gaps.  Resource support includes administrative coordination, assistance in identifying and submitting grants for training, exercises and/or equipment, facilitating the establishment of an exercise design team, conducting an exercise, facilitating plan revisions and annual follow-up.


Emergency Plan Evaluation Questionnaires

Note: Questionnaires are in Adobe PDF fill-in format. If you wish to complete the form electronically, you must first "save as" to your computer and then complete the form. To print a copy of the document click on the "print" button in the upper right hand corner of the form.

Phase 1

Facility and Fire Department

Phase 2 - Community Resources


Emergency Medical (Transport and Hospitals)

Fire Department

Hazmat Team

Law Enforcement

Public Works (including Roads Dept.)

Utilities (Gas and Electric)

Phase 3 - County and State Resources

Emergency Management

Law Enforcement

Public Works (including Road Dept.)

Oregon Department of Transportation

Oregon State Police

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Hazardous Materials Emergency Preparedness (HMEP)

Hazardous Materials Emergency Preparedness (HMEP) grant program is intended to provide financial and technical assistance as well as national direction and guidance to enhance state, territorial, tribal, and local hazardous materials emergency planning and training. The HMEP Grant Program distributes fees collected from shippers and carriers of hazardous materials to emergency responders for hazmat training and to Local Emergency Planning Committees (LEPCs) for hazmat planning.

HMEP Grant Application Package

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Emergency Response Guidebooks

The United States Department of Transportation (USDOT) Emergency Response Guidebook is intended to aid first responders during the initial response to a hazmat incident. The ERG is available in electronic and hardcopy format.

The electronic version is available through the USDOT website at:


To check the availability of hardcopy ERG’s, contact Sue Otjen at sue.otjen@state.or.us or 503-934-8227.

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