| Post Code: D702 | |
| Announcement Number: LESP0862 | |
| Classification Number: C0107 | |
| Open: 07/07/2008 | |
| Close: 07/21/2008 | |
| Location: Salem | |
| Availability: Full Time | |
This position is with the Oregon State Police, Office of State Fire Marshal in Salem, Oregon. This recruitment will be used to establish a list of qualified applicants and may be used to fill future openings. These positions are represented by the American Federation of State, County and Municipal Employees (AFSCME). Union members pay union dues; non-union members pay "fair share." AGENCY OVERVIEW We are the provider of Premier Public Safety Services for Oregon each and every day. Our mission is to enhance the livability and safety for the State of Oregon by protecting the people, property, and natural resources of the State. The OSP workforce is comprised of more than 1,300 sworn and professional staff in the areas of patrol, criminal investigation, forensic services, medical examiner, state fire marshal, gaming regulation, fish and wildlife regulation, public safety communications, and information management with a biennial budget of approximately $325 million total funds. DUTIES AND RESPONSIBILITIES The purpose of this position is to provide administrative support to Administration staff (State Fire Marshal, Chief Deputy State Fire Marshal, and Support Services Supervisor), and delivery of administrative services within the division/and or other divisions. Services include coordinating administrative detail relating to policy issues, budget, facility, inventory, committees and work groups, special studies and research projects. The position provides coordination of speakers and meeting arrangements; analysis and evaluation of standard operating policies; guidelines, directives, and desk manuals; Mobilization Plan revision planning; coordination of new employee orientation; and communicates with the general public in a way consistent with management objectives. The duties assigned to this position include: coordinates administrative tasks in support of the Fire Marshals division such as creating tracking systems, and forms to ensure efficient flow of information, work flow, delivery of services within the division; assists in the development of procedures; serves as training coordinator for Administration by processing and tracking employee requests for training, registering employees, reviewing invoices and submitting to the Fiscal Department for payment; coordinates task force committees, ongoing fire service, and interagency study groups; coordinates travel arrangements; conducts research; compiles statistical information related to training measuring success rate to be used by managers to make decisions; develop orientation materials and power point presentation by coordinating with managers; coordinates efficient flow of office inventory; and compose drafts for agency-wide policies. WORKING CONDITIONS Normal office environment. May require infrequent travel in state. May require some evening work for meetings and committees. TO QUALIFY Your PD100 application form will be reviewed to verify that you meet the qualifications and skills stated in this Section. To receive credit, in your own words your application form must include examples that clearly demonstrate that you have performed the skills and/or duties listed below. • three years of clerical/secretarial experience which included: two years at a full performance level performing typing, word processing, or other generation of documents and lead work responsibility or coordination of office procedures. Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the two years at the full performance level. Your application will not be accepted if you fail to submit an application and copy of transcripts (if needed to meet minimum qualifications). NOTE: If you are a HIRE System candidate and you are interested in being considered for this position, you must: (a) complete the application process described in this recruitment announcement and (b) submit your completed application materials by the close date listed on this announcement to the address listed below. TEST SECTION You MUST answer the following question(s). Use a separate sheet of paper. Write down any work experience (paid or unpaid) and training that you have which is related to each question. Be sure that the job(s) where you gained the experience you describe in your answers are listed in the Work History section of your application form. Your grade will be based on your answers. If there are several parts to a question, answer each part separately. Number your answers to agree with the question. Attach the answer sheet to your application. Your application will not be accepted if it is incomplete. 1. Please describe your experience providing administrative support. Include the type and number of program(s) and the number of staff you provided support for. 2. This position requires research and analysis. Please explain your experience and be sure to include the type of research and analysis you provided and your level of responsibility. BENEFITS The State provides an excellent benefit and compensation package which includes:
TO APPLY Interested persons are asked to submit the following documents:
Applicants will be subject to a Computerized Criminal History and Driver/Motor Vehicle Services check as well as a thorough background investigation. Adverse background data may be grounds for immediate disqualification. As a Condition of Employment – Employee is required to maintain a drug/alcohol free workplace in accordance with the 1988 Drug Free Workplace Act and Department Policy. Please deliver, mail, or fax your materials to:
Human Resources 255 Capital St NE, 4th Floor Salem, OR 97310 Fax: 503-378-2360 Your application materials must be received by the close date and must be complete and legible. We are unable to acknowledge or verify receipt of applications due to the large volume of applications received. SUBMIT only the required materials – reference letters or work examples should be kept for interviews. KEEP a copy of your application for job interviews. COPIES ARE NOT PROVIDED. The pay on all announcements may change without notice. For more information about Oregon State Police visit: http://egov.oregon.gov/OSP/
Oregon State Police is an Affirmative Action/Equal Opportunity Employer.
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