| Post Code: D702 | |
| Announcement Number: LESP0950 | |
| Classification Number: X0114 | |
| Open: 10/29/2009 | |
| Close: 11/12/2009 | |
| Location: Salem | |
| Availability: Full Time | |
The Oregon State Police (OSP) is seeking a strong leader to serve as the NICS Record Reconciliation Supervisor. This position will oversee the NICS Records Reconciliation Team and overall project activity in support of the federal program to improve records available for firearms transfer background checks nationwide. The position is located in Salem, Oregon. This is a limited duration assignment through September 30, 2010. This is a management service position and not represented by a union. Due to budgetary shortfalls, the person appointed to this position may be required to take unpaid furlough days between September 1, 2009 and June 30, 2011. This recruitment will be used to establish a list of qualified applicants and may be used to fill future vacancies. Prior to being offered a position, finalists must pass a fingerprint-based security/criminal record background check. AGENCY OVERVIEW We are the provider of Premier Public Safety Services for Oregon each and every day. Our mission is to enhance the livability and safety for the State of Oregon by protecting the people, property, and natural resources of the State. The OSP workforce is comprised of more than 1,300 sworn and professional staff in the areas of patrol, criminal investigation, forensic services, medical examiner, state fire marshal, gaming regulation, fish and wildlife regulation, public safety communications, and information management with a biennial budget of approximately $325 million total funds. SCOPE OF POSITION Supervises record reconciliation research staff by the direction of personnel in duties as they pertain to the project. Direction includes planning, assigning, approving work, setting priorities and assigning work shift schedules for subordinates in order to meet established standards, goals, and objectives of the project. Directs the training of subordinates. Directs the quality control to ensure that the completed work is accurate and meets the standards of the Department and federal and/or state program requirements by reviewing portions of employees work as needed to correct deficiencies. Communicates, directs and approves improvements to operations procedures in consultation with the Records Program Manager. Track, analyze and report progress made regarding the number of records completed and ready to be made available to various federal systems – whether directly entered or ready for transfer, as well as the number of records anticipated that will not be available for one reason or another. Analyze and assess discrepancies within records that may cause them not to be transferred to federal systems through the normal process. Make recommendations for addressing these anomalies and reaching resolution on an ongoing basis. Assist in the development of the NICS Record Improvement Plan and data transfer in consultation with the other participating agencies. This plan will document the preferred manner of record transfer and/or reporting of data into the appropriate database(s) for access by NICS. WORKING CONDITIONS Regular work week of an eight hour shift. The Department of State Police mission is to provide services seven days a week, 24 hours a day to the citizens of Oregon. To fulfill this mission, this position is subject to scheduling variations that may include call-outs, overtime, irregular hours, varying shift assignments, and varying days off. Public speaking and appearances before criminal and non-criminal justice agencies and public groups. Occasional overnight travel of extended duration. May be subject to after hour calls pertaining to ISS operations. Travel for job related purposes may be required. Typical office environment also including: Daily exposure to Video Display Terminals. Occasional contact with the public for fingerprinting. Occasionally exposed to cleaning agents for office equipment (including fingerprint ink clean up). May have contact with angry, hostile people by telephone and in person. Local travel could be necessary to obtain data for review or be on site during the review process. TO QUALIFY Your PD100 application form will be reviewed to verify that you meet the qualifications and skills stated in this Section. To receive credit, in your own words your application form must include examples that clearly demonstrate that you have performed the skills and/or duties listed below. • three years of office management experience; or three years of supervisory experience over office, technical, or support staff, including responsibility for a) hiring; b) training; c) assigning and reviewing work; d) doing performance appraisals; and e) handling disciplinary action. One year of the experience must have included supervision over multiple support functions. Your application will not be accepted if you fail to submit an application and copy of transcripts (if needed to meet minimum qualifications). TEST SECTION You MUST answer the following question(s). Use a separate sheet of paper. Write down any work experience (paid or unpaid) and training that you have which is related to each question. Be sure that the job(s) where you gained the experience you describe in your answers are listed in the Work History section of your application form. Your grade will be based on your answers. If there are several parts to a question, answer each part separately. Number your answers to agree with the question. Attach the answer sheet to your application. Your application will not be accepted if it is incomplete. 1. Describe your experience coordinating services and be sure to include your level of responsibility and the type of program services. 2. Describe your experience in supervision of staff. Include the type of program, number of staff and whether it was a 24x7 environment. BENEFITS The State provides an excellent benefit and compensation package which includes:
TO APPLY Interested persons are asked to submit the following documents:
Applicants will be subject to a Computerized Criminal History and Driver/Motor Vehicle Services check as well as a thorough background investigation. Adverse background data may be grounds for immediate disqualification. As a Condition of Employment – Employee is required to maintain a drug/alcohol free workplace in accordance with the 1988 Drug Free Workplace Act and Department Policy. NOTE: If you are a HIRE System candidate and you are interested in being considered for this position, you must: (a) complete the application process described in this recruitment announcement and (b) submit your completed application materials by the close date listed on this announcement to the address listed below. Please deliver, mail, or fax your materials to:
Human Resources 255 Capital St NE, 4th Floor Salem, OR 97310 Fax: 503-378-2360 Your application materials must be received by the close date and must be complete and legible. We are unable to acknowledge or verify receipt of applications due to the large volume of applications received. SUBMIT only the required materials – reference letters or work examples should be kept for interviews. KEEP a copy of your application for job interviews. COPIES ARE NOT PROVIDED. The pay on all announcements may change without notice. NOTICE of results will be sent by mail. Although agencies are not required to delay their selection process, you may request a review of the results. Your request must be received within 10 days from the date of the notice. Additional information cannot be accepted. However, if the recruitment is still open, you may submit a new application which must be received in our office by the close date. For more information about Oregon State Police visit: http://egov.oregon.gov/OSP/
Oregon State Police is an Affirmative Action/Equal Opportunity Employer.
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