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Online Project Completion Reporting

Getting Started

All Project Completion Reporting is now done online.

OGMS Login Required

A unique grantee login id and password for OWEB’s Grant Management System (OGMS) is required for online reporting. To obtain a login id, contact Leilani Sullivan, at (503) 986-0183 or leilani.sullivan@oregon.gov.

Multiple people submitting project completion requirements for the same project

Please use a single shared login and password for a single grantee (e.g., one shared login per watershed council).

Uploading Files

Submit photos, maps, metrics forms, etc., by uploading to OGMS. Please note that depending on the internet connection speed being used, large files may take several minutes to upload. PDFs with numerous pages, photos, and graphics will have a large file size. Microsoft provides general guidance on reducing file size, if you're using Word and then converting to pdf.

If you have Adobe Acrobat Standard 8 or above, there is an option under ‘Document’ called ‘Reduce File Size’.  For Adobe Standard 7 or lower, there is an optimization option. For Adobe Reader users, there are many free compression tools online. Adobe provides guidance on file size reduction. Free downloads for pdf compression are available on CNET​.

Photos

Do:

  • Upload images one at a time
  • Limit each photo's size to 1 MB (1000 KB = 1 MB).
  • Adjust your camera settings to avoid sizes larger than 1 MB.

Don't:

  • Use the zip folder compression method to package multiple photos together.
  • Insert photos into PDFs or Word documents; they become inaccessible to pull individually from the database for use by other applications.

Additional information is available online to reduce the file size of photos.

Creating Zip Files

The zip file format (e.g., .zip) is a data compression method.  A zip file contains one or more files that have been compressed, to reduce file size. This option can be used for large documents (e.g., if PDF compression doesn’t work) or to package multiple files together. Microsoft Windows XP (and newer) has a basic built-in zip capability. Additional guidance on how to create a zip file can be found on Microsoft's website. Do not create zip files for photos.

Within OGMS

Log in to OWEB’s Grant Management System (OGMS).

From the OGMS main menu, select ‘Project Completion Reporting.’ This page displays all the grants that are currently open for an individual grantee login. Each column in the table addresses a completion reporting requirement; detailed instructions are available at each step within OGMS. You may also refer to your grant agreement (Exhibits B and C) in advance of reporting to be prepared for what you will need to report on at completion of the project. Many grant agreements are now available within OGMS.

Final Project Summary

Guidance

In 200 words or less, describes what the project accomplished and what problem(s) it addressed. The information you provide will be used for accountability and reporting purposes, and displayed for the general public. Please make a clear and concise statement; avoid jargon and acronyms.

Final Summary Examples

Restoration Grant
206-833 Peavine, Chesnimnus and Devils Run Creeks Project
This project continued a multi-phase implementation of high priority restoration activities in the Upper Joseph Creek Watershed. The project improved instream habitat and riparian areas by modifying instream structures in Chesnimnus Creek and Elk Creek for threatened steelhead and a variety of other wildlife species.

Technical Assistance Grant
210-1017 Jetty Creek Fish Passage Technical Assistance
This technical assistance grant provided funding for the Lower Nehalem Watershed Council, in partnership with the city of Rockaway Beach and the Oregon Department of Fish and Wildlife, to contract engineering services to develop alternative technical design solutions for Jetty Creek. At project completion, an analysis and recommendation of preferred alternative designs for a new diversion structure at the Rockaway Beach water treatment plant was made. The completed designs provide for reconnecting Jetty Creek to its original alignment, eliminating the current fish passage barrier, installing effective fish screening, and improving instream flow conditions and habitat quality.

Monitoring Grant
208-1035 East Fork Nehalem - Rapid Bio-Assessment (RBA)
The Upper Nehalem Watershed Council implemented a Rapid Bio-Assessment (RBA) of 30 miles of the East Fork Nehalem to fill a data gap revealed during the watershed assessment process. The RBA survey quantified the abundance and distribution of four species of juvenile salmonids (Chinook, coho, winter steelhead and cutthroat trout) from a watershed perspective. A full basin view of each species distribution and their spatial shifts in abundance provide data necessary to prioritize the development of restoration strategies.

Assessment Grant
209-1051 Midcoast Data Collection Project
This Displaced Salmon Fisher project employed personnel to work with ODFW staff in the mid-coast region on a number of tasks, including beach seining for juvenile Chinook, assisting with fall Chinook adult capture and spawning surveys, and performing supplemental coho spawning surveys and steelhead trapping at the Siletz Falls. The Chinook data collected was used to compare current rearing densities with those of 2008, post high-water event of 1996 and data from the 1980s.

Small Grant
11-08-010 Salem Residential Demonstration Rain Garden
This project installed a rain garden to filter water from an impervious roof. This project will be used to promote the acceptance of rain gardens within the City of Salem and to help serve as a guide.

Contact

If you have questions about your final completion report requirements, please contact the OWEB Project Manager​ (e.g., Regional Program Representative) listed on your grant agreement. The Project Manager assigned to your grant can also be viewed on the project detail page within OGMS. 

If you have feedback about OGMS or are having technical difficulties, please contact Cyrus Curry​ at (503) 986-5371. ​​​​

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