Open the form by right-clicking your mouse on the hotlink (see below). From the list of actions, select “Save Target As…”
You then will be asked to select a folder location on your local computer to save the file in and for a file name. Please rename the file with a name that relates to your organization and/or restoration project.
If you have limited ability to download software because of a dial-up connection, please contact OWRI staff to request a CD of the Adobe Reader software.
Be sure to install the software on your computer before working with the PDF form. Depending on your computer and/or network environment, you may have to request permission from your organization’s Information Technology (IT) staff for administrative permissions to install programs.
Before Filling out the Form
You CANNOT use the OWRI online submission form if a project has:
Multiple landowners
More than seven participants
Multiple Instream Water Right Transfers/Leases
Voluntary Tree Retention (related to timber harvest) and there are more than 5 treatments to report
Click here to access the Hard Copy Form and Instructions for submitting to OWRI.
Download the most current version of the electronic or paper form for reporting from the OWEB website.
Check with your project partners to make sure the project has not already been reported. If you are updating a previously reported project, only report new information, such as this year's accomplishments or additional costs/contributions that occurred since the previous report.
For projects funded by OWEB or the ODFW Restoration and Enhancement grant programs, be ready to write the grant number on the form (for cross referencing purposes).
If you are updating a previously reported project, report new information only (new cost, new treatments, etc.).
Read the Step-by-Step Instructions for the OWRI form (PDF) for completing the reporting form. Download these instructions for more detailed information about how to fill out individual fields in the OWRI form.
***Note to OWEB Grantees***
Reporting to OWRI is a requirement of the Terms and Conditions of your restoration grant agreement with OWEB. At the end of your grant please complete the necessary OWRI form(s) to account for all aspects of your restoration project. This includes a project location map which should be created using OWEB's mapping guidance. Electronic submissions of OWRI forms and project location maps should be completed at the same time.
OWRI encourages reporting of activities on a yearly basis when a particular phase of a project is completed or when restoration by an individual landowner or at a specific site is done. At the end of a multi-year project, please do not submit a summary report form to OWRI that recaps work that has previously been reported. Instead, we ask that you report only the last of the work completed as part of the project and which has not yet been reported. Please alert OWRI staff that this is the last form we will receive and for which OWEB grant it closes.
Do not report post-implementation status or monitoring related to closed OWEB grants to OWRI. The post implementation status reports to OWEB should not be submitted on OWRI forms.
Highlighting fields Near the top of the Adobe Reader window, you can choose to highlight only those areas on the form that are required or you may highlight all of the fields on the form (see below). If highlighting all, fields are shaded blue. If highlighting only required fields, these are outlined in red. We recommend that you highlight the required fields to ensure that the necessary fields are completed.
Please note that, in addition to the required fields that are highlighted, you also must 1) select a Dominant Land Use type (p. 1, #7) and 2) complete additional required fields on the Activity pages 2-10 that correspond to your project (i.e., pages 2-10). If you fail to complete one of these additional required features, you will be notified by an error message that appears after internal pre-checking of errors is completed during the submission process (see “How to submit the form” section below).
Drop-down menus Several fields in the PDF form include a drop-down component. The drop-downs help ensure you enter correct information in the field by giving you a pre-selected list from which to choose. Examples of drop-down fields are the Date field and the Subbasin Name field on page 1 of the PDF version of the Adobe Form (see examples below).
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Auto-Complete feature This feature remembers information that you have typed and re-enters the same characters when typing similar information (see below). While this feature can be useful, be sure that if you turn it on, it does not result in incorrect information being mistakenly entered in fields.
Formatted fields Some fields within the PDF form will be formatted already; that is, they pre-define how you can enter information. For example, the Cash and Inkind fields on page 1 require numeric entries. If you enter text, the field will remain empty.
Auto-calculate fields Certain fields within the form will automatically calculate sums. For example, the Total cash and Total inkind fields on page 1 include this feature to reduce the potential for miscalculations.
Submit the Form
1. Save the form before submitting– We recommend resaving the form before submitting it to OWEB. If an error occurs, you will still have a copy and not lose all of your work.
2. Submit the form – Once you are ready to submit the OWRI form, click the “Submit” button.
As part of the submittal process, the form will be pre-checked for obvious errors. Any problems will generate an error message and stop the submission process. You will need to fix all errors before the OWRI form can be successfully submitted (see example below).
The program will look for errors such as:
Required fields being completed
Land use type selected
And many more….
3. Error checking at the OWEB server– After correcting all errors identified by Step 2 above, click the “Submit” button again. The Adobe form will access the Internet to upload the form for processing on the OWEB server. Before an Internet connection is established, you will see a security warning asking for permission to connect to the OWEB server (see below).
Click “Allow” to begin the form processing. The program will run through a different set of error checks. Errors detected at this point could include incomplete restoration activity or treatment information. If an error occurs, you will receive a notification that your submission failed (see below).
In addition, an e-mail will be automatically sent to OWRI staff at OWEB alerting them about your failed submission and outlining the problems encountered with the submission. OWEB staff will contact you within 7-10 business days with additional information about the likely cause for your failed submission.
4. Receiving notification of your successful submission– If no errors occur, you will see a notification that your OWRI form submission was successful (see below).
You also will receive an e-mail message confirming your successful submission (see below). The Subject line of this message includes the Project ID assigned to your restoration project by the online database.
In the event that the e-mail message confirming your successful submission could not be delivered to your e-mail address, you will see a slightly different notification of your successful submission of the OWRI form (see below).
5. Print and save the form before closing– We recommend printing and saving the final PDF version of your OWRI form for your records. If an error occurs with your computer, you will still have a paper copy and avoid losing all of your work.
6. Don’t forget to submit a project location map – Click here for instructions on submitting a restoration project location map to OWRI.
Create/Submit a Map
A project location map is required with your OWRI submission. To complement the new online reporting to OWRI, OWEB is offering several online map-making tools for creating and submitting a project location map electronically. In an attempt to standardize the map products received by OWEB for OWRI projects, we have created mapping guidance documents based on these different data formats. The idea is to give respondents a ranking of preferred map formats and to allow flexibility for novice GIS users. For those of you who prefer to submit paper copies of the OWRI form, we ask that you create a map using the "Mapping by Hand" instructions below and attach a paper copy of the map to your form before mailing it to OWEB.
1. Advanced GIS Users-- The format OWEB would prefer to receive project location information in is one or several shapefiles (if the project has point, polygon and line features, three shapefiles would need to be submitted).
2. Beginning GIS Users-- The second best method for submitting project location information is using the Oregon Explorer Advanced Mapping tool to create a map in PDF.
3. Mapping by Hand-- The last method OWEB would like to offer for submitting project location is obtaining a USGS Topographic map using Topozone.com, hand-drawing the project location and then scanning the map for email submission. (If you use this method, a paper copy of the map can be mailed to OWEB.)
Shapefile Examples - For a zipped file of shapefile examples click here.
Oregon Explorer Example:
Topozone.com Example:
After you have created your project location information in one of the suggested formats, please email the data (PDF or shapefile) to oweb.mapping@state.or.us. If you submitted your form using the OWRI Online Submission Tool please include the ProjectID provided to you in the subject line of the email .
If for any reason you have difficulty sending your project location data by email, please contact Ashley Seim, ashley.seim@state.or.us
Page updated: March 19, 2008
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