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| Post Code: D702 |
| Announcement Number: LEYA8015 |
| Classification Number: X7006 |
| Open: 03/12/2008 |
| Close: 03/26/2008 |
| Location: Salem |
| Availability: Full Time |
PRINCIPAL EXECUTIVE/MANAGER D |
(JJIS Training & Implementation Manager)
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$4,991 - $7,722 MONTHLY
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The mission of the Oregon Youth Authority (OYA) is to protect the public and reduce crime by holding youth offenders accountable and providing opportunities for reformation in safe environments. In support of this mission, the agency director’s message states:
“The OregonYouth Authority's mandate is multi-faceted. Our most important charge is to protect the public and hold youth offenders accountable for their behavior. But at all levels of the organization, our greatest challenge is to provide youth with opportunities to learn personal responsibility, develop social skills, and make positive choices for themselves. Our goal is to prevent youth from moving deeper into the juvenile justice or the adult corrections systems.”
As an OYA employee, individuals are a part of the team responsible for the supervision, management and administration of correctional facilities, parole and probation services, community out-of-home placements, and other functions related to state programs for youth corrections. These responsibilities are provided for youth offenders from diverse cultures and backgrounds ranging in age from 12 to 18 (in some cases up to age 25). The youth offenders may reside in one of eleven OYA-operated facilities located around the state or may be involved with services under the jurisdiction of OYA such as parole and probation.
The OregonYouth Authority values culturally competent staff to provide a continuum of services to our diverse clientele.
GENERAL INFORMATION
- This position is with the OYA’s Information Systems Unit, located in Salem.
- This recruitment is open to anyone meeting the qualifications listed in the “TO QUALIFY” section below.
- Applicants offered employment will be:
- subject to a fingerprint-based criminal record check (conviction of a crime will not automatically preclude appointment; the circumstances involved in the conviction will be considered); and
- subject to pre-employment drug testing.
- A benefit of this position is participation through the Public Employees Retirement System (PERS) in the Oregon Public Service Retirement Plan (OPSRP) with employer contributions.
- All positions in OYA require the incumbent to serve as a “Mandatory Reporter” of child abuse.
TO QUALIFY
Your PD 100 (application form) will be reviewed to verify that you meet the qualifications stated in this section. To receive credit, your application form must clearly show that you have:
ALLcandidates must have:
- Six years of experience in supervision, staff technical or professional-level work related to juvenile justice or a related field.
For candidates who are CURRENTLY EMPLOYED with OYA:
- The above experience must have included at least two years of program/project leader responsibility involving one or more of the following areas: a) development of program rules and policies, b) development of long- and short-range goals and plans, c) program evaluation and/or project evaluation, OR d) monitoring and controlling or preparing a budget.
For candidates who are NOT EMPLOYED with OYA:
- The above experience must have included at least two years of supervision and management of a program section or unit which included: a) development of program rules and policies; b) development of long and short-range goals and plans; c) program evaluation; and d) budget preparation.
NOTE: (For all candidates) A Bachelor's degree or equivalent course work (144 quarter or 96 semester hours) in a field related to management, such as Business or Public Administration, or a field related to the program of the employing agency, may be substituted for up to three years of the required experience, but will not substitute for the two years of specialized experience.
In the “Work History” section on your application, you must clearly describe your experience in each of the a), b), c), and d) areas listed. Failure to provide this information may result in eliminating your application form further consideration.
Desired skills and abilities:
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Professional quality verbal and written communication skills.
- Excellent listening skills.
- Ability to coordinate multiple staff and multiple tasks.
- Ability to negotiate and resolve problems in difficult situations.
- Ability to learn and work with information technology, computer hardware, and computer software.
- A through knowledge of the JJIS application will be required to be successful in this position.
DUTIES AND RESPONSIBILITIES
The Oregon Youth Authority and the County Juvenile Departments have formed a partnership to develop and implement a statewide, computerized, Juvenile Justice Information System (JJIS). JJIS is a custom designed and custom developed computer application. It is at tool used by juvenile justice staff to help manage their caseloads in addition to providing information to inform policy makers and the public on statewide and local juvenile justice trends and issues. JJIS has far reaching impacts on the daily operations of agencies and organizations in the juvenile justice community in Oregon. JJIS is implemented in an estimated 70 sites throughout Oregon, serving an estimated 2500 users. User acceptance, user training, and coordination of work practices among the partner agencies are critical if JJIS is to fulfill its vision.
This position will manage the JJIS Training and Implementation Unit. The function of the JJIS Training and Implementation Unit is to facilitate common work practices and workflow among partner agencies; develop the JJIS training curriculum and training materials; and provide initial and ongoing training to JJIS users. This position will be the focal point for coordination among county partners, the OYA, and the Information System Unit.
Major duties but not limited to:
Partnership Coordination:
- Develop and maintain positive and open relationships among the JJIS partners; including juvenile department Directors, JJIS project management, and external partner administrators.
- Represent OYA and the JJIS partners at meetings, presentations, and discussions on JJIS.
- Participate as a member of the administrative team that directs the JJIS project.
- Facilitate the development of ongoing user support groups.
- Act as the main contact between user organizations and the JJIS project, regarding training and on-going support issues.
- Assist user sites in resolving policy and work flow issues related to JJIS. Make recommendations for policy and procedure to help standardize practice. Present those recommendations to the JJIS Steering Committee and/or JJIS Policy and Standards Committee as needed.
- Monitor and evaluate the use of JJIS. Review sites periodically, meeting with users and management. Provide reports and recommendations to the JJIS Project Manager and Steering Committee on how to improve the use of JJIS.
- Supervise the JJIS policy and communication staff.
Training:
- Develop, implement, and oversee an ongoing training and support strategy for JJIS users.
- Develop the training curriculum and training materials for JJIS.
- Develop and implement specialized training curriculums for partner agencies, to meet their unique needs.
- Coordinate implementation and training with local management and staff, the JJIS Project Manager, and other implementation and training team members.
- Develop site specific training plans for any new business process implementation related to JJIS
- Develop alternatives to in person training, such as tutorials, online interactive learning, videotape, and closed-circuit television training.
- Supervise the JJIS training staff.
- Manage the JJIS training budget.
JJIS Software Development:
- Participate in the software development process by assisting with defining requirements, reviewing use cases and reviewing software to assure it meets requirements.
- Oversee the Quality Assurance (QA) software testing process, in coordination with the Development Manager.
- Provide consultation and leadership to the JJIS partner agencies and the Information Systems staff to help define and implement evidence based best practice in juvenile justice and evidence informed case management.
- Assist in the development of JJIS reports by providing software designers with requirements, report layout designs, and test case scenarios.
- Supervise the JJIS QA staff.
WORKING CONDITIONS
JJIS is implemented in an estimated 70 sites with an estimated 2500 users. Sites are in every county in Oregon. In person contact must be made periodically at each site. Presentations will be a regular part of the job. Working with frustrated staff and management may be a frequent occurrence. This job requires:
- Travel throughout the State.
- Frequent oral presentations, using the JJIS software and/or Power Point presentations.
- Frequent written reports.
- Setting-up computers and equipment for presentations.
- Some evening and weekend work.
- May develop and manage contracts.
- May be required to make legislative presentations.
- You must have a valid driver’s license and a good driving record. If not, you must be able to provide an acceptable alternate method of transportation.
- OYA facilities are tobacco-free environments.
THIS IS THE TEST
You must answer the following questions. Use a separate sheet of paper. Write down any work experience (paid or unpaid) and training that you have which is related to each question. Limit your answer to each question to no more than two (2) pages. Be sure that the jobs where you gained the experience you describe in your answers are listed in the Work History section of your application form. Your grade will be based upon your answers. Answer each part separately. Number your answers to agree with the question. Attach the answer sheet to your application. Your application will not be accepted if it is incomplete.
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The person in this position must be able to build and maintain effective relationships with varied groups and independent organizations to facilitate successful ongoing training and implementation of the Juvenile Justice Information System. Describe your experience and training in building effective working relationships. Please include any experience you have where you were the main communication link or main facilitator in a major organizational restructuring or implementation of new information technology.
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Describe your experience in managing staff. Include the number of people managed and the types of responsibilities the staff performed. What lessons have you learned from this experience?
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Describe your education and experience involving computers and information systems. Include both software and technical experience.
APPLICATION PROCESS
Obtain a State of Oregon application (form PD 100) from a local Oregon Employment Department office OR most state agency personnel offices. If you have a disability and need an alternative format in order to complete the application form (PD 100), you may call the OYA Employee Services at (503) 373-7383, or TTY (503) 378-4672 for the hearing impaired to leave a message about the alternative format needed.
Mail or deliver your completed application materials and supplemental forms to:
Oregon Youth Authority, Employee Services
530 Center Street NE, Suite 200
Salem OR 97301-3765
Applications must be received by 5:00 p.m. on the close date shown on this announcement and must be complete and legible.
Applications may be FAXED to (503) 373-7623. The Oregon Youth Authority cannot be responsible for materials that are illegible or missing as a result of transmitting by FAX or which may be lost in the mail.
PRIOR TO SUBMITTING YOUR APPLICATION, HAVE YOU:
- Reviewed the “To Qualify” section on this announcement to verify that you meet the minimum qualifications for this position?
- Clearly stated your qualifying experience in the Work History on your application?
- Indicated the correct title, class and announcement number from this announcement on your application?
- Included your Social Security Number on the front page of your application?
- Attached any required supplemental information or test answer?
- Signed and dated your application?
SUBMIT only the required materials. Keep reference letters or work examples for interviews. Be sure to keep a copy of your application for job interviews. COPIES ARE NOT PROVIDED.
NOTICE of results will be sent by mail. Although agencies are not required to delay their selection process, you may request a review of the results. Your request must be received within 10 days from the date of the notice. Additional information cannot be accepted.
CURRENT JOB OPENINGS and information on application forms are available through:
Oregon Youth Authority, Toll Free (1-800-375-2864)
www.oregon.gov/OYA OR www.oregonjobs.org
THE OREGONYOUTH AUTHORITY IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER, COMMITTED TO SELECTING, TRAINING, SUPPORTING AND EMPOWERING A COMPETENT AND DIVERSE WORKFORCE.
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