State of Oregon Job Announcement

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Post Code: D722
Announcement Number: LEYA8023
Classification Number: C0104
Open: 04/24/2008
Close: 05/8/2008
Location: La Grande
Availability: Part Time
OFFICE SPECIALIST 2
$1,021.50 - $1,427 MONTHLY
The mission of the Oregon Youth Authority (OYA) is to protect the public and reduce crime by holding youth offenders accountable and providing opportunities for reformation in safe environments. In support of this mission, the Agency Director’s Message states: “The OregonYouth Authority's mandate is multi-faceted. Our most important charge is to protect the public and hold youth offenders accountable for their behavior. But at all levels of the organization, our greatest challenge is to provide youth with opportunities to learn personal responsibility, develop social skills, and make positive choices for themselves. Our goal is to prevent youth from moving deeper into the juvenile justice or the adult corrections systems”. As an OYA employee, individuals are a part of the team responsible for the supervision, management and administration of correctional facilities, parole and probation services, community out-of-home placements, and other functions related to state programs for youth corrections. These responsibilities are provided for youth offenders from diverse cultures and backgrounds ranging in age from 12 to 18 (in some cases up to age 25). The youth offenders may reside in one of ten OYA-operated facilities located around the state or may be involved with services under the jurisdiction of OYA such as parole and probation. The OregonYouth Authority values culturally competent staff to provide a continuum of services to our diverse clientele. GENERAL INFORMAT ION This position is part-time with the RiverBend Youth Correctional Facility located in LaGrande, Oregon. This is a Job share position that will work Monday-Friday 1:00 PM-5:00 PM. This recruitment will be used to establish a list of qualified candidates. Applicants offered employment will be: Conviction of a crime will not automatically preclude appointment; the circumstances involved in the conviction will be considered., and Subject to pre-employment drug testing. A benefit of this position is participation through the Public Employees Retirement System (PERS) in the Oregon Public Service Retirement Plan (OPSRP) with employer contributions. This position is designated as “General” membership with PERS. All positions in OYA require the incumbent to serve as a “Mandatory Reporter” of child abuse. T O QUALIFY Your PD 100 (application form) will be reviewed to verify that you meet the qualifications stated in this section. To receive credit your application form must clearly show that you have: Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. DUTIES AND RESPONSIBILIT IES The purpose of this position is to provide a wide range of clerical support to a supervisor or team. Major duties include: Phone and reception duties; Data processing and entering; Client tracking; Records maintenance and filing; Routing documents and payments; Taking meeting minutes; Operating a Dictaphone to transcribe youth medical information; Client intake processing; Compiling special reports and statistical data; Light bookkeeping; and Implementing new forms and clerical procedures. WORKING CONDITIONS Deals with sensitive issues which require medical confidentiality. General office environment and regular use of personal computer. OYA offices are tobacco free. On occasion, may need to travel to OYA field offices and facilities. IF YOU QUALIFY There is no test for this position. If you meet the “To Qualify” requirements on this announcement, your name will be placed on the list with a code of QLF (qualified). List the announcement number shown on this job announcement on your PD 100 application. However, a test may be administered to determine which candidates to interview if use of the skill codes to make this determination is insufficient. APPLICAT IONS Obtain a State of Oregon application (form PD 100) from a local Oregon Employment Department office OR most state agency personnel offices. If you have a disability and need an alternative format in order to complete the application form (PD 100), you may call the OYA Employee Services at (503) 373-7383, or TTY (503) 378-4672 for the hearing impaired to leave a message about the alternative format needed. Mail or deliver your completed application form (PD 100) to: Oregon Youth Authority Employee Services 530 Center Street NE, Suite 200 Salem, OR 97301-3765 Applications may be FAXED to (503) 373-7623. They must be received by the close date and must be complete and legible. We are unable to acknowledge or verify receipt of applications due to the large volume. PRIOR TO SUBMITTING YOUR APPLICATION HAVE YOU: Reviewed the "To Qualify" section on this announcement to verify that you meet the minimum qualifications for this position? Have you clearly stated your qualifying experience in the Work History on your application? Indicated the correct title, class and announcement number from this announcement on your application? Included your Social Security number on the front page of your application? Attached any required supplemental information or test answer? Signed and dated your application? SUBMIT only the required materials. Reference letters or work examples should be kept for interviews. KEEP a copy of your application for job interviews. COPIES ARE NOT PROVIDED. NOTICE of results will be sent by mail. Although agencies are not required to delay their selection process, you may request a review of the results. Your request must be received within 10 days from the date of the notice. Additional information cannot be accepted. CURRENT JOB OPENINGS and information on application forms are available through: OregonYouth Authority, Toll Free (1-800-375-2864) www.oregon.gov/OYA or www.oregonjobs.org THE OREGONYOUTH AUTHORITY IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER, COMMITTED TO SELECTING, TRAINING, SUPPORTING AND EMPOWERING A COMPETENTAND DIVERSE WORKFORCE.

Page updated: April 24, 2008

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