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| Post Code: D702 |
| Announcement Number: LEYA8025 |
| Classification Number: C0871 |
| Open: 05/13/2008 |
| Close: 05/29/2008 |
| Location: Salem |
| Availability: Full Time |
OPERATIONS AND POLICY ANALYST 2 |
(Professional Standards Office Analyst)
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$3,437 - $5,026 MONTHLY
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The mission of the Oregon Youth Authority (OYA) is to protect the public and reduce crime by holding youth offenders accountable and providing opportunities for reformation in safe environments. In support of this mission, the agency director’s message states:
“The OregonYouth Authority's mandate is multi-faceted. Our most important charge is to protect the public and hold youth offenders accountable for their behavior. But at all levels of the organization, our greatest challenge is to provide youth with opportunities to learn personal responsibility, develop social skills, and make positive choices for themselves. Our goal is to prevent youth from moving deeper into the juvenile justice or the adult corrections systems.”
As an OYA employee, individuals are a part of the team responsible for the supervision, management and administration of correctional facilities, parole and probation services, community out-of-home placements, and other functions related to state programs for youth corrections. These responsibilities are provided for youth offenders from diverse cultures and backgrounds ranging in age from 12 to 18 (in some cases up to age 25). The youth offenders may reside in one of eleven OYA-operated facilities located around the state or may be involved with services under the jurisdiction of OYA such as parole and probation.
The OregonYouth Authority values culturally competent staff to provide a continuum of services to our diverse clientele.
GENERAL INFORMATION
- This position is with the OYA’s Director’s Office, Professional Standards Unit located in Salem.
- This position is a full-time limited duration assignment through June 30, 2009. The Agency plans on seeking legislative approval/funding in order to make this a permanent full-time position. A job rotation opportunity may be considered for permanent State of Oregon employees who meet the minimum qualifications.
- This recruitment is open to anyone meeting the qualifications listed in the “TO QUALIFY” section below.
- Applicants offered employment will be:
- subject to a fingerprint-based criminal record check; and
- subject to pre-employment drug testing.
- A benefit of this position is participation through the Public Employees Retirement System (PERS) in the Oregon Public Service Retirement Plan (OPSRP) with employer contributions. This position is designated as “General Membership”.
- All positions in OYA require the incumbent to serve as a “Mandatory Reporter” of child abuse.
TO QUALIFY
Your PD 100 (application form) will be reviewed to verify that you meet the qualifications stated in this section. To receive credit, your application form must clearly show that you have:
- A Bachelor’s Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; and two years professional-level evaluative, analytical and planning work related to policy review or investigations. OR;
- Any combination of experience and education equivalent to five years of professional-level evaluative, analytical and planning work related to policy review or investigations.
NOTE: Preference will be given to those applicants with prior investigative experience which included fact finding; examining records; interviewing witnesses; report writing or a combination of these skills.
JOB ROTATION CONDITIONS
- Approval from the sending supervisor/manager is necessary.
- A job rotation agreement form must be completed and signed.
- Generally, relocation and per diem expenses will not be paid.
- Work out of class compensation may be paid depending upon the qualifications of the selected employee. Generally, work out of class compensation is paid if the selected employee meets the minimum qualifications of the higher classification and can satisfactorily perform the full range of duties from the beginning of the rotation.
- The rotating employee will not change status and will remain in his/her classification and return to his/her position upon completion of the assignment.
- The employee will remain eligible for other job opportunities.
- Funding for the employee will be provided by OYA while on rotation.
- The assignment may be terminated at any time.
DUTIES AND RESPONSIBILITIES
Work within the Professional Standards Office of the OYA to assist with the agency’s operational functions and policy management systems by conducting investigations, reviews, research, surveys and other forms of data collection in order to assist with the evaluation of organizational structure and systems for effectiveness and providing objective information to executive management staff on which to base policy and operational decisions that will assist with system improvements and moving the OYA toward its stated goals and standards for acceptable programmatic and employee performance. The position will also be responsible for conducting administrative investigations, as well as promoting employee recognition and professionalism by assisting with the administration of the Director’s Outstanding Service Award Program and by tracking employee commendations. The position will help enhance management, policies or system strategies that will aide in process improvement for the agency and help mitigate state risk.
Major duties include, but are not limited to:
- Review complaints against the agency or any employee of the agency. Evaluate information and documentation from preliminary review to identify legal issues, and decide jurisdiction and course of action.
- Gathers and preserves evidence and conducts fact finding according to the rules of evidence. Participates in and may lead multi-agency investigations. Investigate, jointly with other law enforcement agencies that have concurrent jurisdiction when appropriate. Question individuals, observe activities, and collect physical evidence. Assess statements of potential defendants, witnesses and other evidence for effectiveness in administrative hearing or to close case. Testify as necessary.
- Researches and analyzes Federal Statutes, Oregon Revised Statutes, Administrative Rules, DAS-HRSD Personnel Rules, and collective bargaining agreements, and/or past practices and policies in order to effectively respond to issues/complaints. Identifies problematic areas and practices, and makes recommendations for policy or procedure change.
- Collaborate with the agency’s Research section to design and oversee the collection of data for organizational surveys and case management systems; analyze data, evaluate findings and recommend policy and operational changes. Design complaint investigation processes and models.
- Provide consultative advice to management, present investigative findings, facilitate meetings, and recommend policy or legislative changes. Give technical assistance and training in detection and prevention of agency rule violation.
- Works closely with the agency’s Training Academy and other managers within the agency to provide clear and articulate training to all OYA staff regarding expectations of staff behavior, youth rights, and risk management.
- This position may be called upon to draft legislative proposals; review and track state legislation; prepare testimony; analyze bills and propose amendments to pending bills.
WORKING CONDITIONS
- May require travel with overnight stays throughout the state.
- May require contact with youth offenders and families of youth offenders.
- Daily contact with youth offenders who may exhibit hostile and/or assaultive behavior. Workers in this position enter close custody facilities which require, as a primary responsibility, strict adherence to security measures at all times to assure the custody, control, and supervision of youth offenders.
- You must have a valid Oregon driver’s license and an acceptable driving record or appropriate alternative transportation.
- OYA is a tobacco free environment.
THIS IS THE TEST
Use a separate sheet of paper. Write down any work experience (paid or unpaid) and training
that you have which is related to each question. Limit your answers to each question to no
more than two (2) pages. Be sure that the jobs where you gained the experience you describe
in your answers are listed in the Work History section of your application form. Your score will
be based on your answers.
If there are several parts to a question, answer each part separately. Number your answers to
agree with the questions. Attach the answer sheet to your application. Your application will not
be accepted if it is incomplete.
1. Describe your experience in investigations. Be sure to include if that experience involved determining the investigative process, conducting investigations, reporting outcomes and recommending course of action. Also include the field of investigation and your level of responsibility in these processes.
2. Describe your experience writing policies and procedures for an organization or state agency.
APPLICATION PROCESS
Obtain a State of Oregon application (form PD 100) from a local Oregon Employment Department office OR most state agency personnel offices. If you have a disability and need an alternative format in order to complete the application form (PD 100), you may call the OYA Employee Services at (503) 373-7383, or TTY (503) 378-4672 for the hearing impaired to leave a message about the alternative format needed.
Mail or deliver your completed application materials and supplemental forms to:
Oregon Youth Authority, Employee Services
530 Center Street NE, Suite 200
Salem OR 97301-3765
Applications must be received by 5:00 p.m. on the close date shown on this announcement and must be complete and legible.
Applications may be FAXED to (503) 373-7623. The Oregon Youth Authority cannot be responsible for materials that are illegible or missing as a result of transmitting by FAX or which may be lost in the mail.
PRIOR TO SUBMITTING YOUR APPLICATION, HAVE YOU:
- Reviewed the “To Qualify” section on this announcement to verify that you meet the minimum qualifications for this position?
- Clearly stated your qualifying experience in the Work History on your application?
- Indicated the correct title, class and announcement number from this announcement on your application?
- Included your Social Security Number on the front page of your application?
- Attached any required supplemental information or test answer?
- Signed and dated your application?
SUBMIT only the required materials. Keep reference letters or work examples for interviews. Be sure to keep a copy of your application for job interviews. COPIES ARE NOT PROVIDED.
NOTICE of results will be sent by mail. Although agencies are not required to delay their selection process, you may request a review of the results. Your request must be received within 10 days from the date of the notice. Additional information cannot be accepted.
CURRENT JOB OPENINGS and information on application forms are available through:
Oregon Youth Authority, Toll Free (1-800-375-2864)
www.oregon.gov/OYA OR www.oregonjobs.org
THE OREGONYOUTH AUTHORITY IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER, COMMITTED TO SELECTING, TRAINING, SUPPORTING AND EMPOWERING A COMPETENT AND DIVERSE WORKFORCE.
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