| Post Code: D722 | |
| Announcement Number: LEPE9021 | |
| Classification Number: C0118 | |
| Open: 10/23/2009 | |
| Close: 11/6/2009 | |
| Location: Tigard | |
| Availability: Full Time | |
GENERAL INFORMATION PERS is seeking Executive Support Specialist 1’s. These are full-time, permanent positions. These positions are represented by the Service Employees International Union (SEIU)/Oregon Public Employees Union (OPEU). The pay on all announcements may change without notice. If selected for the position, you must provide documentation of your eligibility to work in the United States. Applicants will be subject to a Computerized Criminal History for a thorough background investigation. Adverse background data may be grounds for immediate disqualification. The pay on all announcements may change without notice. BENEFITS Employment with PERS will afford you a variety of generous benefits. The link below will take you to a list of benefits we offer with employment: State Benefits Page Information about PERS may be obtained by visiting the web site: www.oregon.gov/pers. TO QUALIFY Your PD100 application form and resume (optional) will be reviewed to verify that you meet the qualifications stated in this section (be specific in describing your experience). To receive credit, your application form must clearly show that you have: MINIMUM QUALIFICATIONS Three years of clerical/secretarial experience which included: One year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures. Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level. To receive credit for required courses, you must submit a photocopy of transcripts. IF YOU QUALIFY If you qualify, please see “THIS IS THE TEST” section of the announcement. PURPOSE Serves as the executive administrative support person for the assigned division administrator. Manages, coordinates, and directs the administrative support operations. The position is privy to confidential discussions and information and is expected to maintain strict confidentiality. MAIN DUTIES Provides confidential secretarial support. Maintains administrator’s calendar. Researches, complies, and analyzes information/data, prepares letters, narrative and statistical reports. Coordinates meetings and conferences. Assembles, edits, summarizes and copies materials. Tracks expenditures against budgeted dollars. Tracks payment of division’s monthly bills, travel arrangements, training requests, and purchase orders. Participates in special research and administrative projects. Orders necessary supplies and equipment. Coordinates special projects. Develops and recommends improvements to division office procedures and internal policies. Formats and assists in preparing narratives for budget documents. Coordinates division related personnel and payroll activities. WORKING CONDITIONS Air conditioned, smoke free office environment. Prolonged PC work. Subject to daily deadlines and frequent interruptions. Occasional overtime and travel. Essential job duties must be performed with or without reasonable accommodations. THIS IS THE TEST ATTACH YOUR ANSWER(S) TO THE FOLLOWING QUESTION(S): Use a separate sheet of paper. Write down any work experience (paid or unpaid) and training that you have which is related to each question. Limit your answer to each question to no more than one (1) page. Number your answer(s) to agree with the question(s). Your application will not be accepted if it is incomplete. TEST QUESTIONS:
2. Describe your desktop computer experience, including word processing, spreadsheets, databases, presentation/graphics, automated e-mail and calendar program. Indicate the type of software used for each. 3. Describe your experience in assisting with preparation and/or tracking of contracts and budgets. HOW TO APPLY You may email, mail, deliver, or fax your completed application (PD100) materials to: PERS Human Resources 11410 SW 68th Parkway Tigard, Oregon 97223 Fax: 503-598-0262, or Email: pers.jobs@state.or.us. Applications must be received by the close date. PERS cannot be responsible for material that are misdirected, late, illegible, or missing as a result of transmitting by fax, e-mail, or lost through the mail. The application form can be obtained from www.oregonjobs.org; or www.oregon.gov/pers or by calling PERS Human Resources, 503-603-7794. If you have a disability and need an alternative format in order to complete the application, you may call 503-603-7794, or TTY 503-603-7766 to request an alternative format. After your application materials are reviewed, you will be sent a notice advising you of the status of your application and test score (if applicable). If you disagree with the results, you may request a review. Review requests must be submitted in writing and must be received within 10 days from the date listed on the notice. Accommodations for interviews will be provided to individuals with disabilities upon request. PERS is an Equal Opportunity Employer | |
