Required Employer Notices / Templates


Oregon employers are required to provide to each employee:
 
 
1.
Written notification at least quarterly of the amount of accrued and unused sick time available for use by the employee. Inclusion of this information on the employee's statement of earnings / withholdings meets this notice requirement.  A template is available for download here.
 
 
2.
Written notice of the requirements of Oregon's Sick Time law:
  1. Employers may use a notice provided by the Bureau of Labor and Industries to comply with this subsection or may create their own written notice, as long as the notice includes all of the substantive information provided in the bureau’s notice.
  2. The notices must be in the language the employer typically uses to communicate with the employee.
  3. Employers shall provide the written notice no later than the end of the employer’s first pay period after January 1, 2016 or, for employees hired after January 1, 2016, the end of the first pay period for those employees.
  4. An employer may comply with the requirement to provide this written notice by:
    • Distributing the written notice to each employee personally, by regular mail or email, or by including it with a paycheck;
    • Incorporating the written notice into a handbook or manual made available to employees, whether in a print or electronic format; or
    • Posting the written notice in a conspicuous and accessible location in each workplace of the employer.

BOLI's English language poster is available for download in color and black and white.

BOLI's Spanish language poster is also available in both color an black and white

3.
For employers claiming an undue hardship with regard to providing sick time leave in increments of an hour, a separate notice to employees in required. A template is available for download here.