Text Size:   A+ A- A   •   Text Only
Find     
Site Image

Help maintaining your CCB license
Inactivate Your CCB License
What is an Inactive license?
An inactive license is “on hold”. While your license is inactive, you cannot practice (advertise, bid, obtain permits, offer to perform, or perform) as a contractor. You do not need to maintain a bond or general liability insurance while your license is inactive.

How do I make my license inactive?
The following steps are required:

At renewal time –
  • Find the status of your license on your Renewal Notice and cross out the word “active”. Write in the word “inactive”.
  • Sign the Renewal Notice (by an owner, partner, member, trustee or corporate officer).
  • Submit the Renewal Notice to the CCB with the required renewal fee.

At any other time –
  • Obtain a “Request for Inactive License Status” form. You can either obtain this form by calling the CCB office at 503-378-4621 or click here to download the form.
  • Complete and sign the form (by an owner, partner, member, trustee or corporate officer).
  • Submit the form with the $20 record change fee.

Do I have to renew an inactive license in order to maintain the license?
Yes. Every two years you will be sent a Renewal Notice to the last known address on your license record. It is important that you advise us of any change in address.
 
How many times can I continue to renew in the inactive status?
There is no limit on the number of times your contractor’s license can be renewed in an inactive status. However, you can change your license status to inactive only once during a two year license period.

What if I want to start contracting again?
If you want to resume contracting and your license is inactive, you must reactivate your license before you begin contracting.

How can I keep current on CCB information?
As long as you continue to renew your inactive license, you will receive newsletters, publications, and a renewal application when your license is due to renew.
 

Back to the Top
Reactivate Your Inactive CCB License
If you want to resume contracting and your license is inactive, you must reactivate your license before you begin contracting.

How do I reactivate my inactive license?

At renewal time –
  • Find the status of your license on your Renewal Notice and cross out the word “inactive”. Write in the word “active”.
  • Review all information on the renewal notice for accuracy. Correct all inaccurate information.
  • Sign the Renewal Notice (by an owner, partner, member, trustee or corporate officer).
  • Submit the Renewal Notice to the CCB with the required renewal fee.
  • Submit the required amount of bond and general liability insurance.
  • Submit the name of the RMI (if changed) and proof that the RMI has taken the education and passed the exam.
 
At any other time –
  • Obtain a “Request for Active License Status”. You can either obtain this form by calling the CCB office at 503-378-4621 or click here to download the form.
  • Complete and sign the form (by an owner, partner, member, trustee or corporate officer).
  • Submit the form with the $20 record change fee.
  • Submit the required amount of bond and general liability insurance.
  • Submit the name of the RMI (if changed) and proof that the RMI has taken the education and passed the exam.
 
What other things do I need to consider before reactivating my license?
If there has been a change in the form of your business and you have formed a new business entity (for example you have incorporated or formed a new partnership), you cannot reactivate your current license. You must apply for and acquire a new license for the new business entity.
 
What is the effective date of reactivation?
Your license will be placed back into an active status when the CCB receives all of the necessary items (see above: "How do I reactivate my inactive license "). If all necessary items have not been received with your payment, you will receive notification of the deficiency by mail to the address listed on your license record.

Back to the Top
Renewing Your CCB License
Your active or inactive license renews every two years. Check your pocket or wall card for the expiration date of your license.
 
Approximately six weeks before your license is due to renew, the CCB will send you a Renewal Notice as a courtesy. For this reason, it is imperative that you maintain your current address information with the CCB. Even if you do not receive the Renewal Notice, it is your responsibility to make certain your license has been renewed on time. You cannot legally work as a contractor with an expired license.

When you receive the Renewal Notice, complete it and send to the CCB. Keep the following things in mind:
  • You may renew in either an active or inactive status. The renewal application fee is the same for both an inactive and active license.
  • If you are renewing in the inactive status, you do not need to maintain the bond or insurance.
  • When you renew your license or reactivate your inactive license, you will be required to choose a Residential, Commercial Endorsement or both from the new licensing system enacted by the 2007 legislature. For more information on Understanding Endorsements, click here.
  • If your current license is currently active or you want to reactivate an inactive license you must have the following on file to renew:
    • Surety Bond: Your current bond is no longer valid.You MUST provide a new (original) Residential Surety Bond, Commercial Surety Bond, or both. For more information on Understanding Endorsements, click here.
    • Certificate of Insurance: You must always send a new Certificate of Insurance at least a week prior to the expiration date of your insurance.
    • An RMI or designated RMI.
    • Current and valid employer account numbers.
    • An active registration at the Oregon Corporation Division, if you are using an assumed business name, or are a LLC, corporation or trust.
    

Who must sign the Renewal Notice?
The renewal notice must be signed by an owner, partner, member, corporate officer or trustee who is listed on the license. The Renewal Notice will be returned as incomplete if not properly signed.

What happens if I do not renew my license by the expiration date?
You may not legally work with an expired license. If your license has been expired for two years or more, you will need to start over.  A new application will be required and a new CCB license number will be assigned.  You will need to meet all requirements including the education and test.

May I renew or reinstate my license if it is suspended?
If the reasons causing the suspension have been taken care of (such as lack of bond or insurance), you may be able to renew or reinstate the license. If your license has been suspended for two years or more, the license is no longer eligible for renewal or reinstatement and you will need to start the application process over including the prerequisite education.

Under what circumstances will my license be suspended?
The following situations will result in your license being placed in an immediate, emergency suspension with no opportunity for a hearing prior to the suspension:
  • Cancellation of your bond.
  • Cancellation or expiration of your general liability insurance.
  • Hiring employees while in an “exempt” employer status.
 
The following situations may result in a proposed suspension and opportunity for hearing:
  • Deletion of RMI by disassociation or death. You will receive a notice of proposed suspension, giving you the opportunity for a hearing to contest the suspension.
  • If the license or renewal fees are returned as “insufficient” or any other form related to non-payment. 
  • Maintaining a non-exempt status with no workers’ compensation.
  • Failure to maintain your corporate or LLC filing with the Oregon Corporation Division.

Back to the Top
Making Address Changes
A contractor must notify the CCB of any address change while licensed and for one year following the license expiration or becoming inactive. The notification must be within 10 days of the change. (ORS 701.117)
 
The CCB has an online utility to coordinate changes of address.  Click here to access this utility.
 
Contractors can also make changes through a CCB My License account. This service is a web-based application that lets contractors conduct certain business transactions on-line. Click here to either register for a CCB My License account or to log in.
 
You can also change your address on the "Request to Change- Address, ABN, Entity Name" form. Click here to download and print the form or call 503-378-4621 to have it mailed.

Back to the Top
Changing Official Personnel On Your CCB License
In some cases, you may need to notify the CCB when there are changes of persons who are listed in the license application or license record.  In other cases, such changes may require the creation of a new business entity, covered by the topic “Creating a New Business Entity ”.
 
Sole Proprietor.   A sole proprietorship cannot be transferred to any other person (including to a spouse).  If a business is purchased from a sole proprietor, the contractor’s license is not part of the purchase.  Any transaction that transfers the ownership of a sole proprietor requires the creation of a new business entity.  (Click here for information on business entities). 
 
Partner (or Joint Venturer).  If a partner (or joint venturer) leaves the partnership or joint venture, or if a new partenr is added to a partnership or joint venture,  the new partnership or joint venture must obtain a new license before continuing to conduct activities that require a CCB license.  (Click here for information on business entities). 
 
Corporate Officer.  If an individual who is a corporate officer of a corporation ceases to be a corporate officer, you need to notify CCB immediately.  Similarly, if you add a new corporate officer, you need to provide the name and address of that person.  The underlying corporation does not cease so there is no need to create a new business entity.  To notify CCB, complete the “Record Change- Personnel or Responsible Managing Individual (RMI)” form.  There is no fee for this change.  You can request this form by contacting the CCB at 503-378-4621 or click here  to download a form.

 
Manager or Member of a Manager-Managed Limited Liability Company (LLC).  If an individual who is a manager or member of a manager-managed LLC ceases to be a manager or member of the LLC, the business must notify CCB immediately.  Similarly, if a new manager or member is added, the busienss must provide the name and address of that person.  The underlying LLC does not cease so there is no need to create a new business entity.  To notify CCB, complete the “Record Change- Personnel or Responsible Managing Individual (RMI)” form.  There is no fee for this change.  You can request this form by contacting the CCB at 503-378-4621 or click here  to download a form.
 
Member of a Member-Managed Limited Liability Company (LLC).  If an individual who is a member of a member-managed LLC ceases to be a member of the LLC, the business must to notify CCB immediately.  Similarly, if a new member is added, the busienss must provide the name and address of that person.  The underlying LLC does not cease so there is no need to create a new business entity.  To notify CCB, complete the “Record Change- Personnel or Responsible Managing Individual (RMI)” form.  There is no fee for this change.  You can request this form by contacting the CCB at 503-378-4621 or click here  to download a form. 
Trustee.  If an individual who is a trustee of a business trust ceases to be a trustee, the business must notify CCB immediately.  Similarly, if a new trustee is added, the name and address of that person must be provided.  The underlying business trust does not cease so there is no need to create a new business entity.  To notify CCB, complete the “Record Change- Personnel or Responsible Managing Individual (RMI)”  form.  There is no fee for this change.  You can request this form by contacting the CCB at 503-378-4621 or click here  to download a form.
Responsible Managing Individual (RMI).
 
An RMI is an individual who:
  1. Is an owner or employee of the business that
  2. Exercises management or supervisory authority over the construction activities of the business; and
  3. Has successfully completed the training and testing required by CCB, or is otherwise exempt from the training and testing requirement. 
 
In order to be exempt from the training and testing requirement;
  • The RMI must have been listed on CCB’s records before July 1, 2000 as a sole proprietor, partner, joint venturer, member, corporate officer, trustee, or designated RMI of a business licensed before July 1, 2000; and
  • That business has not lapsed or if lapsed, has not lapsed for more than 24 months; and
  • The RMI must have been listed on the CCB records before July 1, 2000 as a sole proprietor, partner, joint venturer, member, corporate officer, trustee, or designated RMI of a business within 24 months of the license application.  
 
You can request this form by contacting the CCB at 503-378-4621 or click here to download the form.
 
 
______________________________________________
 
The requirement to notify CCB of changes to official personnel also applies if one business entity is the owner, member or partner of another business entity and there are changes to the personnel in that first business entity.  For further information regarding these changes, contact the CCB at 503-378-4621.



Back to the Top
Change To The Licensing Endorsement
Download the "Request to Change Endorsement" by clicking here, or call the CCB at 503-378-4621.
 
Complete the form and submit it with $20 and the appropriate increase or decrease rider for your bond. If the amount of insurance has increased, you will also need to submit a new Certificate of Insurance showing the higher amount. Contact your agent for these two items.


Back to the Top
Creating a New Business Entity
When you first obtained a license from the CCB, you selected a “business entity,” meaning the type of business under which you would operate. From time to time, a contractor may need or want to create a new business entity. 
 
Just like an individual is “born,” each business entity is “created” and becomes new and distinct from every other business entity.  Therefore, if you create a new business entity, you will need to make a new license application for the new business entity.  (To access the application instructions and forms, click here ). 
 
Currently, CCB allows for the election of any of the following business entities:
 
  • Sole Proprietorship
  • Partnership
  • Joint Venture
  • Limited Liability Partnership (LLP)
  • Limited Partnership (LP)
  • Corporation
  • Limited Liability Company (LLC)
  • Trust
 
If you wish to learn more about a business entity, its formation, liability of owners, taxation, or workers’ compensation requirements, click here.
 
If you currently operate as a sole proprietor (single owner) and want to add a partner, you will need to create and license a partnership.  Or, if you currently operate as a partnership and want to limit the personal liability of the partners, you may want to create a corporation or a limited liability company. 
 
There are numerous reasons for creating a new business entity, including the need for additional capital, succession planning, liability protection and taxation considerations.  Determining which form of business entity to create is a business decision, not a CCB requirement.  In deciding whether to create a new business entity, you may wish to consult with your attorney, accountant or financial planner.  Although CCB does not require you to create a new business entity, the laws governing contractors may affect your decision.  For example, the new entity must have a new CCB license and number.  The new entity might also need workers’ compensation coverage where none was previously required.
 
To review the answers to several frequently asked questions about creating a new business entity, click here.

Back to the Top
Changing A Legal Buisness Name or an Assumed Business Name (ABN)
A legal business name refers to the full, legal name under which a corporation or limited liability company (LLC) is created.   It can only be changed by amendment to the articles of incorporation (corporation) or articles of organization (LLC) and a related filing with the Corporation Division.  If you change the legal business name of your business, you must notify CCB.  To notify CCB, complete the “Request to Change” form.  There is no fee for this change.  You can request the CCB change form by contacting CCB at 503-378-4621 or clicking here  to download the form.  
 
When filling out the CCB form, you should attach a copy of the amendment that has been filed with the Corporation Division.   You will also need to attach a new bond or bond rider and a new certificate of insurance reflecting the amended legal business name.  If you need assistance with the bond or insurance, please contact your agent(s). 
 
With regards to name changes, there are some name changes that are not permissible for certain business entities.  For example, a sole proprietorship may not use the term “Inc.” or “LLC” in its name – those terms are reserved for particular business entities.  For more information regarding sole proprietors changing business names, click here  for Business Entity- Frequently Asked Questions (FAQ's). Scroll to question 5.
 
An assumed business name (ABN) is a name other than the full legal name of your business under which the business operates.  If you want to change the ABN of your existing business entity, you need first to register the new assumed business name with the Corporation Division.  To register a new assumed business name, access www.filinginoregon.com/forms  and register on-line or print and fax the form “ABN New Registration (101).”  You may also obtain forms by calling the Corporation Division, Business Registry, at 503-378-4381.  There is a fee for filing an ABN registration.  There is a separate form if you also want to cancel the existing ABN.
 
Once you have registered the new ABN with the Corporation Division, Business Registry, your new ABN should appear on their website.  You can check to make sure that the new ABN appears by accessing the website at http://egov.sos.state.or.us/br/pkg_web_name_srch_inq.login and searching under the new ABN.  (If registered, you should be able to access an appropriate screen and obtain a registry number).  Contact the Corporation Division at 503-378-4381 if you need assistance.
 
Once the ABN has been registered with the Corporation Division, Business Registry, you must notify CCB.  To notify CCB, complete the “Request to Change” form.  There is no fee for this change.  You can request this form by contacting CCB at 503-378-4621 or clicking here  to download the form.  
 

Back to the Top
Liability Insurance and Bond
To maintain an active CCB license, you are required to have current liability insurance and bond on record at the CCB. You are ultimately responsible even if you  have delegated the task to your agent or employee.  Using the e-Watch feature of the CCB's "My License" can help you stay on top of changes to your license (as well as subcontractors). Click here  for more information on the CCB My License and e-Watch features..
 
 
Where can I find liability insurance coverage?
 
The Oregon Market Assistance Plan (MAP) is a voluntary list of insurance agents that offer liability insurance coverage for construction contractors. Click here  for more information.

 
Additional information on liability insurance:
To find articles and other resources on liability insurance, click here.  

Back to the Top
Request For A Duplicate License Card
An owner, partner, member or officer must make a written request to the CCB for a replacement card. Include the license number, current address and telephone number of the business. A $10 fee is also required. Please do not send cash.

Back to the Top
Frequently Asked Questions (FAQ's) on Licensing
Click here for common questions about Licensing.
Back to the Top