Generally, these projects include maintenance, repair, replacement, or adaptation projects that keep the facility operating without increasing its value or operating life. Projects include work to meet current code and state policy requirements. Some projects reduce maintenance costs or increase building energy efficiency. Maintenance projects are generally not considered capital projects. However, major repair or maintenance initiatives and some asset protection items are of sufficient size or complexity to be presented as capital construction projects. Talk with the DAS Statewide Accounting and Reporting Services (SARS) and your assigned CFO analyst to detrmine how to categorize a large aset protection project in your agency budget. The International Facilities Management Association (IFMA) indicates that maintenance costs can be described in four major categories for non-manufacturing entities:
- Interior System Maintenance - This category includes electrical systems (including elevators, alarm systems, lighting, etc.); mechanical systems (HVAC, boilers, plumbing, refrigeration, etc.); base building general maintenance (interior walls, doors, ceilings, pest control, etc.); and administrative support services (trouble desks, etc.).
- External System Maintenance - Costs to maintain roof, skin (siding. masonry, windows,), signage, etc.
- Roads and Ground Maintenance - Costs associated with landscaping, parking structures and lots, roadways, sidewalks, parking lots, storm sewers, underground fire systems and hydrants, etc.
- Utility / Central System Maintenance - This category includes costs to maintain internal systems to generate / distribute electricity and internal mechanical systems such as steam plants and hot and cold water systems.
In addition to the maintenance categories described above, a facilities operations and maintenance budget includes utilities and janitorial costs.