Real Estate Services (RES) acquires lease space from the private sector for all state agencies, boards and commissions. Currently Real Estate Services has approximately 600 leases located throughout the state covering approximately 4 million square feet of space. These leases are primarily for office space, however they also cover other kinds of space, such as warehouse, storage, and classroom.
How to Lease Office Space to the State
- Register to receive notice of opportunities by subscribing to the GovDelivery Email Service.
- View current Requests for Information (RFI's) for leased space over 10,000 square feet.
- Follow instructions in RFI notice to submit information to Real Estate Services, leasing agent by the date required.
- Direct any questions to the leasing agent shown in the RFI.
Space Requirements over 10,000 Square Feet
Real Estate Services posts a Request For Information (RFI) on its leasing needs website. Interested parties are required to submit a written response describing the proposed property by the deadline shown on the RFI to ensure consideration of the property. The properties determined to be the best fit are toured and evaluated by a project team consisting of the leasing agent, client agency staff and others. The properties selected to best meet the space needs for the agency will be provided with project specifications and the owner, or owner's authorized representative, will be asked to submit a proposal. The leasing agent then enters into negotiations to lease space from the proposer selected by the agency.
Space Requirements Under 10,000 Square Feet
Real Estate Services leasing agents conduct market searches to provide agencies with a selection of properties that might meet client agency needs. Interested property owners and brokers are required to submit a written response describing the property. The properties determined to be the best fit are toured and evealuated by a project team consisting of the leasing agent, client agency staff and others. The properties selected to best meet the space needs of the agency will be provided with project specifications and the owner, or owner's authorized representative, will be asked to submit a proposal. The leasing agent then enters into negotiations to lease space from the proposer selected by the agency.
State Lease Agreement
The State of Oregon requires the use of a standard lease agreement, which has been approved by the Office of the Attorney General. Lease terms are based upon client agency programmatic needs and economic conditions.
State Specified Alterations / Improvements
Property owners interested in leasing space to the state are required to provide the improvements / alterations required by the client agency.
Employee Parking Restrictions
In order to reduce the state's subsidization of employee parking, agencies are not permitted to enter into leases for employee parking in excess of zoning code requirements. Most state-owned parking facilities in the Capitol Mall Area are full, however, vacancies are filled from a waiting list. Locating a parking space in a private parking lot is an option. A list of private parking lots within the Capitol Mall Area is posted on the Fleet/Parking Services website along with other parking and commuting tools and resources.