OregonBuys agency implementation toolkit

In 2015, a group of nine agencies came together with a common goal. They recognized that many agencies use outdated procurement and contract administration software. And, some agencies rely on paper-based processes that are time consuming, error prone, and difficult to track and measure.
 
Using a grass-roots approach, these agencies collaborated to obtain an end-to-end eProcurement system called OregonBuys. OregonBuys is a consistent, automated solution for tasks ranging from requisition through invoice. It also allows enterprise level reporting which gives transparency to Oregon’s procurement process.
 
The group consisted of the following nine agencies (“Collaborating Agencies”):
  • Secretary of State (SoS)
  • Oregon Judicial Department (OJD)
  • Oregon Department of Forestry (ODF)
  • Oregon Department of Fish and Wildlife (ODFW)
  • Oregon Department of Education (ODE)
  • Department of Revenue (DOR)
  • Department of Human Services / Oregon Health Authority (DHS/OHA)
  • Department of Consumer and Business Services (DCBS)
  • Department of Administrative Services (DAS)
 
A group of representatives from the nine agencies formed a team to work with the selected contractor, Periscope. The long-term vision for OregonBuys is enterprise wide adoption.

Overview documents

Agency outreach
Documents and presentations used to share the project idea with interested agencies

Agency outreach – project kick-off
Documents provided to kick-off attendees

Background information
Historical documents related to project initiation

Background information – project updates
Monthly project updates

Lessons learned
Review of project effectiveness at major milestones

Project documents
Tools that were used to plan, manage, and control the project

Project documents - contracts
Contracts required to complete the acquisition of the OregonBuys solution

Request for Information (RFI)
Solicitation to learn about solutions and functionality available

Request for Proposal (RFP)
Solicitation and supporting documents used to procure the solution







 

 
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