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Emergency Preparedness - Coordinating Supervisor

Duties and Responsibilities

  1. Acts as the liaison between the Emergency Coordination Center (ECC) and the coordinating agency on disaster event procurement actions. 

  2. Has been trained on incident command system principles and practices. 

  3. Works with coordinating agency to ensure proper procurement and financial staffing is available to meet the declared event’s needs utilizing internal staff. 

  4. If additional personnel are required, contacts DAS Human Resource Office (HRO) resource coordinator. HRO will work with other state agencies to locate necessary staffing. (See Disaster resource coordination) 

  5. Use Incident Command System (ICS) principles to establish organization structure, reporting procedures and lines of communication for assigned resources. 

  6. When personnel from other agencies are identified, the coordinating supervisor works with the appropriate procurement and financial staff to establish lines of communication and processes to be used during the event.  Confirm dispatch and estimated time of personnel availability with HRO. 

  7. Maintains situational awareness by reading situation status reports, attending command staff meetings as requested, monitoring operations center for resource requests and provides adequate incident information to subordinate staff, including their personnel assignments. 

  8. Ensure that all procurement information is provided to the ECC after completion of the purchase. 

  9. Ensure all assigned staff are properly briefed and check in as a resource. 

  10. Attend briefings and planning meetings as appropriate. 

  11. Report to appropriate entities with status updates as requested and appropriate. 

  12. Ensure all personnel and assigned equipment are accounted for and returned at the close out of the incident. 

  13. Ensure that at the time of a personnel shift change the event tracking status report documents as well as all event logs are provided to the next shift coordination supervisor. 

  14. Inform HRO of any staffing changes assigned to the incident. 

  15. Monitor and inspect progress of order fulfillment. 

  16. Keep management informed of situations and resource status. 

  17. Ensure all necessary equipment is available to assigned personnel and issued equipment is returned at the end of the incident. 

  18. Inform HRO of any problems with assigned resources. 

  19. Transfer position duties to other shift managers to ensure continuity in process. Provide event tracking status report at the end of the shift. 

  20. Perform after incident hotwash, to identify problems, successes, and areas of process improvement. May be asked to provide a formal after action report. Develops recommendations for improvement plans and participates in implementing improvement actions as approved.