Finance tracking log [DP400]
DP400 instructions
OEM Action #
Oregon emergency management emergency coordination center or individual agency operations centers action number. Enter this number from the
disaster event log.
PO #
The purchase order (PO) number issued by the contracting agency. Enter this number from the
disaster event log.
SPOTS Card Use
Enter the name holder and contact number of the SPOTS card used for this transaction. (This is only applicable if a SPOTS card was used)
User / PO
Enter the end use or PO number.
Incident Number
The contracting agency's internal tracking used. Enter this number from the
disaster event log.
Vendor Name
Item / Description
Enter a brief description of item purchased from packing slip or invoice from vendor.
Qty/ Hrs
Enter the quantity purchased from packing slip or invoice from vendor.
Unit Price
Enter the unit price for the item purchased from the vendor.
Total Price
Spreadsheet will automatically calculate for you in the electronic version.
Date Purchased
Enter in the date purchased.
Delivery Location
Enter in the general location of the delivery (e.g. Clatsop county or Tillamook)
Delivery Area
Enter in a more specific area, if known.
Invoice Number
Enter in the invoice number from the packing slip or invoice.
Purchase Amount
Spreadsheet automatically carries over from Total Price.
Remaining Balance
The remaining balance available on the SPOTS card used.