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Licensing and Certification

Services for Children and Adults with Developmental Disabilities


Overview

The DD Licensing Unit of the Office of Licensing and Quality of Care monitors licensed and certified agencies or organizations that provide services for children and adults with developmental disabilities which include Residential, Employment and Alternatives to Employment (ATE) and Support Services programs across the state of Oregon.

There are licensed and certified programs for children and adults that include:

Services for children are provided through:

Residential programs that provide 24-hour care are licensed by the State of Oregon every two years. Supported Living and Support Services are certified every two years and Employment and Alternatives to Employment (ATE) programs are certified every three years. Children's 24-Hour Residential services are licensed every two years and the Foster and Proctor Homes for children are certified annually.


Licensing and Certification for Adult Services

Adult 24-Hour Residential Programs

Residential programs provide training and supports, in homes in the community, to adults with developmental disabilities who require 24-hour support, supervision and training. Programs provide room and board as well as an array of services to one to five individuals per home. Programs are responsible for monitoring and providing for the health, safety, dietary, behavioral, mental health and recreational needs of individuals. Ancillary services such as nursing, occupational therapy, speech therapy, behavioral consulting, etc. are available based on individual need. All 24-Hour Residential programs in Oregon are required to use the Individual Support Plan System, which defines the supports services provided. Each 24-hour group home must comply with DHS' licensing standards, which are defined in Oregon Administrative Rules 411-325-0010.

The Department will conduct a licensing review of the services prior to the renewal of the license. The review will be unannounced, be conducted 30 to 60 days prior to the expiration of the license and will review compliance with the Oregon Administrative Rules. Each license to operate a residential home or facility will expire two years following the date of issuance.

Forms: Contact DD Licensing at 503-945-7800, Fax 503-945-7811 or email (dd.licensing@dhsoha.state.or.us) for copies of forms until forms become available on-line.

  1. Initial Application packet - contact DD Licensing Unit at 503-945-7800 or Barbara.L.Southard@state.or.us
  2. Renewal Packet
  3. 24-Hour Residential Self-Assessment Checklist
  4. 24-Hour Residential Shaded Checklist
  5. DHS Balance Test Form
  6. Variance Form
  7. Individual Support Plan System
  8. Core Competency Forms

Adult Foster Care

Adult Foster care homes provide 24 hours of support and services in a community home for adults with developmental disabilities. Foster homes are licensed to support up to five individuals. Foster providers or foster parents provide assistance with activities of everyday living, from grooming and eating to leisure activities; and access to services which help individuals maintain or increase their levels of independence. Room and board is included in the service. At least 60 days prior to the expiration of the license a Licensing Packet will be sent to the provider for renewal. The licensing review will be conducted by the CDDP. Foster Homes must comply with DHS standards, which are defined in Oregon Administrative Rules 411-360-0010.

Forms: Contact DD Licensing at 503-945-7800, Fax 503-945-7811 or email (dd.licensing@dhsoha.state.or.us) for copies of forms until forms become available on-line.


Supported Living (SL)

Supported Living Services provide individualized supports, delivered in a personalized manner, to individuals who live in the home of their choice. Levels of support are based on the individual's needs and preferences as defined in the Individual Support Plan. Services include room and board and up to 24 hours of training and support, which promote opportunities for individuals to be a part of and participate in the community in which they live. Services must comply with standards required by DHS for certification, which are defined in Oregon Administrative Rules 411-328-0550.

The Department will conduct a review of the services prior to the renewal of the certificate. The review will be unannounced, be conducted 30 to 120 days prior to the expiration of the certificate and will review compliance with the Oregon Administrative Rules. Each certificate to operate a supported living program will expire two years following the date of issuance.

Forms: Contact DD Licensing at 503-945-7800, Fax 503-945-7811 or email (dd.licensing@dhsoha.state.or.us) for copies of forms until forms become available on-line.

  1. Initial Application packet- Contact the DD Licensing Unit at 503-945-7800
  2. SLP Checklist
  3. SLP ISP Planning and Assessment Documents
  4. SLP Sample Policies and Procedures
  5. Variance Forms

Support Services for Adults

Support services for adults provide opportunities for people with developmental disabilities to design and manage supports they need to live in their own homes or in their family homes. Adults receive assistance to identify needs, design formal and informal support strategies, gain access to a variety of private and public resources, direct staff, fulfill employer responsibilities, and monitor the quality of supports.

Support Services are provided through Brokerages. Support Services Brokerages must comply with standards required by DHS, which are defined in Oregon Administrative Rules 411-340-0010.

The Department will conduct a certification review of the brokerage services prior to the renewal of the certificate. The review will be unannounced, be conducted 30 to 120 days prior to the expiration of the certificate and will review compliance with the Oregon Administrative Rules. Each certificate to operate a brokerage service will expire two years following the date of issuance.


Employment and Alternatives to Employment Programs

Employment and Alternatives to Employment (ATE) services refer to the variety of non-sheltered and sheltered services that employ individuals with developmental disabilities. Supported employment is the desired method of providing employment services. Alternatives to Employment Services, includes services for individuals whose age or condition preclude employment situations. The overall purpose of employment and alternatives to employment services is to provide services that promote individuals opportunities for integration, independence and productivity and are based upon individual needs. Programs must comply with DHS standards, which are defined in Oregon Administrative Rules 411-345-0010.

The Department will conduct a certification review of the services prior to the renewal of the certificate. The review will be unannounced, be conducted 30 to 60 days prior to the expiration of the certificate and will review compliance with the Oregon Administrative Rules. Each certificate to operate an employment and alternative to employment will expire three years following the date of issuance.

Forms: Contact DD Licensing at 503-945-7800, Fax 503-945-7811 or email (dd.licensing@dhsoha.state.or.us) for copies of forms until forms become available on-line.

  1. Initial Application packet - Contact the DD Licensing Unit at 503-945-7800
  2. Renewal Packet
  3. Employment/ATE Checklist
  4. Variance Form

Licensing and Certification for Children

Children's 24-Hour Residential Services:

The DD Licensing Unit of the Office of Licensing and Quality of Care monitors licensed and certified agencies or organizations that provide developmental disability services for children. 24 Hour Residential homes for children provide residential services in 1 to 5-bed homes. These homes are licensed every two years and must comply with Oregon Administrative Rules 411-325-0010.

The Department will conduct a licensing review of the services prior to the renewal of the license. The review will be unannounced, be conducted 30 to 60 days prior to the expiration of the license and will review compliance with the Oregon Administrative Rules. Each license to operate a residential home or facility will expire two years following the date of issuance.

Forms: Contact DD Licensing at 503-945-7800, Fax 503-945-7811 or email (dd.licensing@dhsoha.state.or.us) for copies of forms until forms become available on-line.

  1. Initial Application packet - Contact the Community Developmental Disabilities Program
  2. Renewal Packet
  3. 24-Hour Residential Checklist
  4. 24-Hour Shaded Checklist
  5. Variance Forms
  6. DHS Balance Test Form

Children's Foster Care

Childrens Foster Care refers to homes, which are certified by the DD Licensing Unit of the Office of Licensing and Quality of Care. The Licensing Unit monitors the provision of care and services for children with developmental disabilities and seeks to ensure that the health, safety and best interests of children are served through a partnership with the Division, the family/guardian and the foster family. Standards and procedures for the provision of care and services for Child Foster Care are found in Oregon Administrative Rules 411-346-0100-0230.

The Division will determine compliance with these rules based on receipt of the completed application material, an investigation of information submitted, an inspection of the home, a completed home study and a personal interview with the provider. A certificate is valid for one year.

Forms: Contact DD Licensing at 503-945-7800, Fax 503-945-7811 or email (dd.licensing@dhsoha.state.or.us) for copies of forms until forms become available on-line.

  1. Certification Handbook
  2. Initial Application Packet
  3. Renewal Packet

Proctor Care

PROGRAM SUSPENDED (1/1/14): The Department of Human Services (Department) is proposing to repeal the rules in OAR chapter 411, division 335 for proctor care residential services for children with intellectual or developmental disabilities to make permanent the suspension that ended proctor care residential services on January 1, 2014.

Proctor care residential services were not included as a waiver or Community First Choice State plan option because of concerns regarding third party payments to proctor care providers as well as the potential for violations for the payment of bundled rates under the Social Security Act.

The proposed rule text may be found at: http://www.dhs.state.or.us/policy/spd/notice.htm

A public hearing regarding the proposed rulemaking is scheduled for March 18, 2014 at 1 p.m. at the Human Services Building, Rm. 160, 500 Summer Street NE, Salem. The public is welcome to attend and provide comments.

Written comments may also be submitted prior to the public hearing up until March 21, 2014 at 5 p.m. Written comments may be submitted via e-mail to Christina.Hartman@state.or.us, faxed to 503-947-4245, or mailed to 500 Summer Street NE, E-10, Salem, Oregon, 97301-1074. All comments received will be given equal consideration before the Department proceeds with the permanent rulemaking.


Web Resources


Variance Requests

Requests for variance must be submitted to the Department for review on form DHS 60-01. The process is further outlined in the document: Process for Submitting Variance Requests by Licensed or Certified Developmental Disability Providers (March 15, 2007).

Variance Questions: Barb Southard 503-945-9816 (barbara.l.southard@state.or.us)

 

Contacts

For questions regarding rule applications, email Barb Southard at barbara.l.southard@state.or.us.

Questions regarding Therap please contact Toni Larson (toni.larson@dhsoha.state.or.us).

For further information call the DD Licensing Unit at 503-945-7800 or Fax 503-945-7811.

Licensing Specialists by County
Baker: Jim
Benton: Christa
Clackamas: Christa
Clatsop: Jim
Columbia: Roger
Coos: Roger
Crook: Kris
Curry: Roger
Deschutes: Leslie
Douglas: Leslie
Grant: Jim
Jackson: Jim
Jefferson: Leslie
Josephine: Christa
Klamath: Jim
Lake: Roger
Lane: Leslie & Jim
Lincoln: Roger
Linn: Kris
Malheur: Jim
Marion: Ann, Roger, Leslie & Kris
Mid-Columbia: Chris
Morrow: Chris
Multnomah: Chris, Jim, Roger, Kris & Christa
Polk: Kris
Tillamook: Roger
Umatilla: Jim
Union: Jim
Wallowa: Roger
Washington: Ann, Terry
Yamhill: Kris
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