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BCM Workgroups and Committees


 

Several teams and committees have been developed to assist with the development, implementation and maintenance of BCM throughout the Department of Human Services (DHS) and the Oregon Health Authority (OHA). These teams are essential to the successful implementation and long term management of business continuity.

 

 

Business Continuity Management Team

 

The Business Continuity Management Team provides project management oversight of the Business Continuity Management program efforts for DHS and OHA. The BCM Team resides in ASD Central under The Chief Administrative Officer. Currently only one team member, the business continuity planner, is dedicated to business continuity management full time.

 

The Business Continuity Planner provides the project management of BCM activities across the two agencies to avoid duplication of efforts and to ensure planning occurs within all areas of DHS and OHA. The business continuity planner oversees the progress of business continuity development and maintenance. The BC planner also provides guidance on industry standards and best practices to the business continuity coordinators as they implement business continuity in the agencies. The BC planner represents DHS and OHA for Department of Administrative Services' statewide business continuity efforts.

 

Roles and Responsibilities:

  • Provides oversight and coordination DHS and OHA business continuity and BCM emergency preparedness planning**
  • Guides the efforts for developing the overall DHS and OHA strategies
  • Coordinate the development of the BCM and disaster planning projects
  • Manage project timelines, activities and deliverables
  • Coordinate the development of awareness and training strategies/plans
  • Represent DHS and OHA for Department of Administrative Services statewide business continuity efforts
  • Monitor and support business continuity coordinators on project activities
  • Coordinate debriefs following significant incidents and provide after action reports
  • Manage the development, maintenance and training on business continuity software, eBRP

 

Business Continuity Management (BCM) Executive Management Committee (EMC)

 

The BCM Executive Management Committee is a decision making and strategic guidance group for business continuity management efforts during the planning, implementation and maintenance of Business Continuity. The BCM Executive Management Committee supports the BCM efforts by providing direction, resources and decisions as well as eliminating barriers for the implementation, development and maintenance of business continuity management activities for DHS and OHA.

 

Roles and Responsibilities:

  • Direct the project scope and implementation
  • Provide resources as necessary for planning efforts
  • Provide leadership for the project and subsequent activities
  • Eliminate barriers within respective divisions that the Business Continuity Planner or the Business Continuity Coordinators encounter
  • Set scope of Business Continuity Management project
  • Approve/reject recommendations
  • Primary members will keep backups informed as to progress, issues, strategies and project plans
  • Will participate as ITC members during activation, planning activities and exercises

 

Business Continuity Management Working Committee (BCMWC); Business Continuity Coordinators

 

The BCM Working Committee's responsibility is to create strategic continuity plans for the agency by providing the program expertise and guidance on Business Continuity implementation throughout the divisions. The representatives on this group are the agencies' Business Continuity Coordinators.

 

The Coordinators are responsible for business continuity efforts within their division. Developing teams with subject matter experts, division executive staff and other BCP coordinators will allow them to accomplish the tasks necessary to develop comprehensive business continuity plans.

 

Roles and Responsibilities:

  • Create BCM project goals and activities
  • Provide/identify program expertise
  • Strategize and lead implementation efforts
  • Develop recommendations on policies and procedures
  • Identify appropriate participants within their division to assist with planning efforts
  • Active participation in BCM activities as directed by the project and the BCM team
  • Development, maintenance, and exercising of division plans
  • Primary members will keep backups informed as to progress, issues, strategies and project plans and will keep the member list up to date by providing the information to the BCM team as changes take place

 

Business Continuity Incident Triage Committee (BC ITC)

 

The Executive Steering Committee acts as the BC ITC (if activated) during a business interruption incident. The BC ITC is the body that is activated to prepare and respond to an incident that significantly impacts DHS business operations. The BC ITC acts as a strategizing and decision-making body to assist the divisions in ensuring they are able to continue mission critical functions (MCF) and non-critical functions when cross divisional action is needed during an incident. The committee is responsible for providing resources as necessary and eliminating barriers that face those responding to the event.

 

Roles and Responsibilities:

  • Accountable as agency wide decision making body during incident (all members, and attendees, have decision making authority, delegated or otherwise)
  • Providing cross divisional resources as necessary
  • Responsible for final decision when office closure is requested or deemed necessary
  • Primary members will keep backups informed as to progress, issues, strategies and project plans