Area Agency on Aging (AAA)

 

There are 17 Area Agencies on Aging across Oregon that administer and support community-based care services.

AAAs advocate for older adults living in their area, develop community-based long-term care services to meet the needs of those adults and administer funds to implement services. Most services coordinated by AAAs are provided through community service providers at the local level. This section contains program information designed for staff members of Oregon's AAAs. 

Reporting Guidance

• Data Collection
  • NAPIS Registration Form
  • FCSP Intake Form
  • Understanding how NAPIS data is reported
  • Best practices
  • Using OACCESS in the field
• OACCESS Fundamentals
  • OPI/OAA Client Records and Data Entry (PowerPoint)
  • Basics of Batching (PowerPoint)
  • Changing OA Password
  • How to Print a Service Unit Report
  • How to Print a Service Recipient Report
  • CAPS Basics (Feb. 2012)
  • Alternative search option - search for case file 
• MAINFRAME Fundamentals
  • HCW/CEP Manual
  • How to Log In
  • Changing MF Password
  • Viewing HCW Report
• State Program Report
  • FAQs on SPR
  • SPR Overview
  • RAIN data entry
  • 2011-2013 AoA Service Definitions 

Security Access

• Description of Security Groups for Type A
• Description of Security Groups for Type B
• Job Specific Security Group Recommendations
• 784 Type A
• 784 Type B
• Citrix application Type A
• Citrix application Type B 

State Program Reports

• 2012 SUA Annual Report
• 2011
  • 2011 Older Americans Act Profile
• 2010
  • 2010 Older Americans Act Profile
• 2009 
• 2008
• 2007
• AoA Data Resources
• Year-to-Year Comparison:
  • 2009 - 2010 Comparison
    
  • 2008 - 2009 Comparison
  • 2007 - 2008 Comparison  

Fiscal/Contract

• Award letters
  • Title III – State and Community Programs on Aging
    • 2013/1
    • 2012/5
    • 2012/4
    • 2012/3
    • 2012/2
    • 2012/1
  • Title VII – Vulnerable Elder Rights Protection Activities
    • 2013/1
    • 2012/4
    • 2012/3 Reissued
    • 2012/3
    • 2012/2
    • 2012/1
  • Nutrition Services Incentive Program
  • 2013/1
  • 2012/3
  • 2012/2
  • 2012/1
• Allocations
  • 11-13 Planning Allocation - AR 12-034
  • 11-13 Planning Allocation - AR 12-020
  • 11-13 Planning Allocation - AR 11-060
  • 11-13 (3-mo.) Planning Allocation - AR - 11 - 052
• Templates/Forms
  • Monthly Reporting Forms
    • 148/150 (Excel - July 2012 - New)
    • 150-WC (Excel)
  • Funding
    • Request to Transfer OAA Funds and/or use for Coordination/Development (Word)
• Fiscal Guidance
  • Minimum Funding Requirement Services 
  • Intrastate Funding Formula
• AAA Contract
  • Type A contract 
  • Type B contact 

Poverty guidelines

• 2013 Federal Poverty Guidelines

Important dates

• 2011 -2013 Fixed Furlough Days
• May 24, 2013
• April 19, 2013
• January 18, 2013
• November 23, 2012
• October 19, 2012
• August 17, 2012
• May 25, 2012
• March 23, 2012
• November 25, 2011
• September 16, 2011

Guidance

• AAA Handbook
• Older Americans Act
• State Policy on Aging, ORS Chapter 410
• OAA/OPI Service Definitions  
  • 2011 Service Definitions 
  • 2011 Service Definitions Overview (PowerPoint)
  • FAQs 
• Information technology standards
  • Citrix
• Information technology policy
  • Information Security
  • Password and User ID Security
  • Security Incident Management

State Unit on Aging program staff

• Roster 

AAA/SPD Offices

• Oregon Area Agencies on Aging
• AAA Service district map
• SPD Field office map
• SPD Office listing

Area plans

• 2013 - 2016 Area Plan Instructions
• 2013-2016 Area Plan Instructions, Nine Tribes of Oregon, Nine Tribes of Oregon with Counties, Oregon Area Plan Issue Template, Attachment B, Attachment C

• 2013 - 2016 Area Plans
  
• CAPECO, CAT, CCNO, CCSS, COCOA, DCSSD, HCSCS, KBSCC, LCOG, MCADS, MCCOG, MCOACS, NWSDS, OCWCOG, RVCOG, SCBEC, WCDAVS
  
  
• 2012 - 2013 Area Plan Budgets and Staffing Plans
  
• CAPECO, CAT, CCNO, CCSS, COCOA, DCSSD, HCSCS, KBSCC, LCOG, MCADS, MCCOG, MCOACS, NWSDS, OCWCOG, RVCOG, SCBEC, WCDAVS

Area Plan Development Resources

• (AoA) Administration on Aging
• Area Plan Q & A
• COCOA 2011 Senior Needs Assessment
• MCADS Community Survey
• MCADS 2008 Community Needs Survey Report
• Area Plan Budget Template

State plan

• Oregon state Plan on Aging - 2009-2013
• Appendix 1 - ORS 410 - Services for Seniors and People with Disabilities
• Appendix 2 - Office of Economic Analysis - demographics
• Appendix 3 - County level data
• Appendix 4 - State program report - 2 year comparison
• Appendix 5 - Healthy Aging in Oregon Counties
• Appendix 6 - Intrastate Funding Formula
• Year 1 Implementation Plan

  Program memos

  • Results from the Administration on Aging's Third National Survey of Older Americans Act Program Participants
    Final Report - March 12, 2008
  • SPD Transmittals

  Demographic data

  • Aging Americans 2010: Key indicators of well-being
  • A 2011 profile of older Americans
  • 2010 US population data (Excel file)
  • 2009 US population data (Excel file)
  • Key Census Data Sources on Aging
  • Statistical profile of Hispanic older Americans
  • County Data
    • Population by Zip codes (Excel file)
    • State of Oregon Poverty and Age Demographic Maps by County
    • State of Oregon 2010 County Demographic Data 

  Available training

• DHS Learning Center
• What is NetLink?
• Netlink training materials
• NEW! SCSSEP Title V Program - May 21, 2013 (PowerPoint​)
• Marketing your Agency on Shoestring Budget - March 21, 2013 (PowerPoint​)
• Understanding the Challenges Facing LGBT Older Adults - Jan. 17, 2013 (PDF) (PowerPoint)
• AAA Community Assessment Netlink - Jan. 19, 2012: (PDF) (PowerPoint)
• Centers for Independent Living (CILS) 101 (5/17/12)
• Congregate and Home Delivered Meals - Nutrition Standards
• OAA Legal Services and Elder Rights (PowerPoint)
• AAA, ADRCs & Health Promotion (Nov. 19, 2012) (PDF) (Slideshow)
• OC Manual: Standards and Tools to Support Options Counseling (September 2012)
• Census Data Sources, August 2011 (PowerPoint)
• Options Counseling for AAA Directors and Program Staff (PowerPoint)
• Basics of Emergency Planning for Area Agencies on Aging (PowerPoint)
• Communicating Effectively
• Community Development
• Grandparents as parents: A closer look 
  • PowerPoint file 
  • PDF file 
• Prepare to Care
• Volunteers and Community Partnering 

Funded grants

• Affordable Care Act
• Part A - MIPPA grant narrative
• Part B - Options counseling grant narrative
• Part C - Nursing home diversion grant narrative
• Aging and disability resource center grant narrative
• Alzheimer's (STAR-C) Grant narrative
• Chronic disease self-management grant narrative
• Community living grant narrative
• Evidence-based disease prevention grant narrative
• Real choices systems change grant narrative