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Job Rotation Checklist - Receiving
Printable Job Rotation Checklist Form - Receiving (PDF)
Click Link for Printable Job Rotation Checklist Form - Receiving (PDF)
 
This Checklist is intended to help the receiving supervisor in setting up an incoming employee with the appropriate systems, programs and familiarization with their new duties and work location.

Prior to Rotation
Prior to Rotation Start Date
 Obtain signatures on Job Rotation agreement
 Deliver copy of Job Rotation Agreement to employee
 Check P&F Status
 Notify Budget
   NOTE: When employee returns to former position, send Supervisor's Working File information to  employee's supervisor
   
HR Personnel Records
 Job Rotation Agreement  CD1370 
 Personnel Action Form  CD1518 
  
Information Technology Services
 User Authorization Form
       Systems
       Programs
       Distribution Lists
       Other
 Telephone Setup
 Communications Device Request CD1503 
 Secure ID Card Request Form (RSA Token Hard/Soft)
  
Accounting/Contracts/Purchasing
 Copy of Agreement
 Expenditure Delegation CD1439 
 Request to Use Private Vehicle CD1404 
 SPOTS Card Application Form 75.55.02.F.4
 Voyager Card CD1500 
 Contracts Signature Authority CD1482 
 ORPIN (User Authorization Form)
 Zephyr (User Authorization Form)
 OSPS (User Authorization Form)
 SFMA (User Authorization Form)
 Data Mart/Hyperion (User Authorization Form)
 DAS Systems Security (User Authorization Form)
 TAG  (User Authorization Form)
 Treasury (Link)
      
DOC Property Issued by Supervisor
 Employee Assigned Property Tracking CD1489 
 Keys/Key Fob
 Key Chits/Card
 Cell Phone/Mobile Device/Chit
 Pager
 PDA
 Laptop
 Memory Stick (Flash Drive)
 Cards
       Phone
       DAS Motor Pool
       Spots
       Voyager
 Secure ID Card Request Form (RSA Token Hard/Soft)
 Uniform and Equipment
       Note: Employee retains current DOC Photo ID
  

First Day
Office Orientation
 Introduction to Staff, Desk, Facility
 Access to Building
 Telephone Operation and Password
 Computer Log-on, Navigating
 Update iLearn Profile 
 Parking
 Supplies
 Security Regulations
 Job Safety
  
Job Duties
 Review Position Description and Expectations
 Work Schedule
 Leave Request
 Travel Reimbursement (policy 30.4.1) 
   
Specific to Facility/Institution/Position