Text Size:   A+ A- A   •   Text Only
Find     
Site Image

Promotion Checklist Receiving
Printable Promotion - Receiving Checklist Form (PDF)
Click Link for Printable Promotion Checklist - Receiving form (PDF)
 
This checklist is intended to guide the receiving supervisor in setting up an incoming employee with the appropriate systems, programs and familiarization with their new duties and work location. 
 
Note:  Promotion/Transfer into DOC from another agency, treat as a new employee; use the New Employee Checklist. 
 
 

Prior to Start Date:
New Supervisor
 Deliver Promotion Letter
 2-Step upon Promotion Request CD1508 
 Direct Appointment Request CD1509 
 Double Fill Request CD1507 
 Notify Budget
 Obtain Supervisor's Working File from previous supervisor
  
HR Personnel Records
 Personnel Action Form CD1518
 Promotion Letter
 Salary Memos, if applicable
 New ID Card Request Form  CD672D 
 P & F Continuation Approval
 Signed Code of Ethics
  
Director's Office
 Final Interview (Salary Range 23 and higher)
  
Information Technology Services
 User Authorization Form 
       Systems
       Programs
       Distribution Lists
 Other Telephone Setup 
 Communications Device Request  CD1503 
 Secure ID Card (RSA Hard/Soft Token)
  
Accounting/Contracts/Purchasing
 Expenditure Delegation CD1439 
 Request to Use Private Vehicle CD1404 
 SPOTS Card Application Form 75.55.02.F.4
 Voyager Card CD1500 
 Contracts Signature Authority CD1482 
 ORPIN (DOC ORPIN User Authorization Form) CD1564 
 Zephyr (DOC User Authorization Form)
 OSPS (Financial Systems Security SFMA and OSPA Request Form)
 SFMA (Financial Systems Security SFMA and OSPA Request Form)
 DataMart/Hyperion(Financial Systems Security SFMA and OSPA Request Form)
 DAS Systems Security (Financial Systems Security SFMA and OSPA Request Form)
 Trust/Commissary System Access (DOC User Authorization Form)
 Treasury (Link)
  
DOC Property Issued by Supervisor
 Employee Assigned Property Tracking CD1489  
 DOC Photo ID
 Keys/Key Fob
 Key Chits/Card
 Cell Phone/Mobile Device/Chit
 Pager
 PDA
 Laptop
 Memory Stick (Flash Drive)
 Cards
       Phone    
       DAS Motor Pool
       Spots 
       Voyager
 Secure ID Card (RSA Hard/Soft Token)
 Uniform and Equipment
  

First Day
Office Orientation
 Introduction to Staff, Desk, Facility
 Access to Building
 Telephone Operation & Password
 Computer Log-on, Navigating
 Update iLearn Profile 
 Parking
 Supplies
 Security Regulations
 Job Safety
  
Job Duties
 Review Position Description and Expectations
 Work Schedule
 Leave Requests
 Travel Reimbursement (policy 30.4.1) 
  
Specific to Facility/Institution/Position