I.R.I.S is a public accessible website. I.R.I.S. allows anyone to access information about a private security provider or private investigator at their convenience. I.R.I.S. allows you to check: certification, licensing, employment and training.  I.R.I.S. Private Security Providers
Private Security Certification/License Status Information
Administrative Termination or
“Admin Term.”
Your application was administratively terminated because of failure to respond to a deficiency notice within the required 21 days.  If you are administratively terminated, you are no longer allowed to provide security services and you must start the application process over as if you were a new applicant.
 
If your Temporary Work Permit is ‘Admin Term’ and your certification status is either ‘pending or under review’ you are no longer allowed to provide security services and your application or certification is being reviewed.  Please contact the Department if you have any questions.
 
·         “I received a deficiency notice in the mail and it stated that I had 21 days to respond. I didn’t get around to it and now my status shows Administratively Terminated. What do I need to do?”
o    After an administrative termination, you must start the application process over as a new applicant to include any fees, training and forms.
 
Completed
An entry associated with your background check. When the Federal Bureau of Investigation and the Oregon State Police return the results of your background investigation, we note that the check has been completed so that your application process can continue.
 
·         “Why does my certification history not show completed and I have received my card?”
o    This is a status that had been used in the past and we are no longer tracking this information in certification records.
 
Disqualified  - Denial
Your certificate or license has been denied and you may not apply for certification or licensure until a period of ten years has passed.
 
Disqualified  - Revocation
Your certificate or license has been revoked and may not apply for certification or licensure until a period of ten years has passed.
 
Expired
The certification or license status of expired means one of the following:
a) The certificate or license is only valid for two years and those two years has passed.
b) The provider has submitted renewal paperwork for that certification or license.
c) The provider has submitted an upgrade application (from unarmed to armed).
 
·         “I submitted my renewal or upgrade paperwork and the certificate/license I possess is still good. Why does my current status online show as expired?”
o    In order to process your renewal or upgrade application, we must expire out your current certificate/license.
 
In Process
Your application is currently being process and we have all of the materials needed to continue the progress of your certification/license.
 
·         “Why is my certification/license in process for so long?”
o    During the application process, we must send your prints off to the FBI and the Oregon State Police for a background check. This background check can take up to 120 days.
 
Incomplete
A portion of the application process is not complete and a deficiency notice was mailed.
 
·         “I am applying for an unarmed certification, but my status shows incomplete. What does this mean?”
o    There are many reasons why your status could show incomplete.  If any part of the application process (training, fees, application, and fingerprints) is missing, your status will reflect incomplete and you will receive a deficiency notice outlining what is needed to complete the application process.
 
·         “I have already completed the notice of deficiency but my status still reflects incomplete. Why hasn’t my status switched to in process?”
o    Our computer system updates records every two weeks, prior to the printing of certificates/licenses.  So please check back to view your status.
 
Invalid
The document submitted, typically a temporary work permit, is not valid and a new one must be sent to the department before the applicant can work.
 
·         “Why is my temporary work permit invalid?”
o    There are many reasons why your PS-20 temporary work permit (TWP) may be considered invalid. If any part of the application packet(training, fees, application, and fingerprints) is missing, the TWP will be invalid. The TWP is only valid if you have completed all portions of the application packet, the TWP was filled out in its entirety, signed by a current and licensed manager, and it has been mailed to the department with all of your application packet on or before the first day you started working.
 
Pending Review
Your application for certification or licensure is being reviewed by our compliance staff or Department of Justice for the following reasons:
a)       Lack of good moral fitness was discovered on your background (mandatory or discretionary disqualifying misconduct)
b)       A recent arrest or charge may have occurred
c)       A violation of Oregon Administrative Rule or Oregon Revised Statue may have occurred
d)       You may be the subject of an investigation
e)       You may have been mailed a correspondence from our compliance staff regarding your certificate or license
f)        You may have been issued a Notice of Termination, which make you ineligible to provide security services
g)       You may have been sent formal notices regarding a denial of application/certification
 
Reject
There is a deficiency with the quality of the fingerprints submitted and they have been rejected by either the FBI or the Oregon State Police. You should have or will be receiving a deficiency notice giving you 21 days to resubmit a new set of fingerprints.
 
·         “I saw that my fingerprints were rejected. What do I need to do?”
o    You will receive a deficiency notice from the department about the rejection. You will be given 21 days to have your prints rolled again and submitted to the Department. If your prints are rejected 3 times by FBI, there is an additional fee you must pay in order to submit them again.
 
Surrendered
You surrendered your certification or licensure.
 
Suspended
Your certificate or license has been suspended due to a recent charge.  You are not allowed to work until there has been a final disposition of the case and you have not been convicted of any disqualifying crimes.
 
Under Review
Your certificate or license is being reviewed by our compliance staff or Department of Justice for the following reasons:
a)       Lack of good moral fitness was discovered on your background (mandatory or discretionary disqualifying misconduct)
b)       A recent arrest or charge may have occurred
c)       A violation of Oregon Administrative Rule or Oregon Revised Statue may have occurred
d)       You may be the subject of an investigation
e)       You may have been mailed a correspondence from our compliance staff regarding your certificate or license
f)        You may have been issued a Notice of Termination, which make you ineligible to provide security services
g)       You may have been sent formal notices regarding a denial of application/certification
 
Upgrade
Upon receipt of an upgrade application packet, your unarmed certification status is changed to upgrade and a new certification is entered for armed/unarmed certification.
 
Withdrawn
You withdrew your application for certification/licensure.
 
Employment Status
Active
Either you or the company has indicated that you are employed with the listed company.
 
Inactive
Either you or the company has indicated you are no longer employed with the listed company.
 
·         “I left employment with that company a few months ago. How do I change my employment status?”
o    In order to change your employment status, you will need to submit a PS-23 form to the agency letting us know the date and name of the company you are either joining or leaving.
 
Classification
This lets you know how the department was notified of a change of employment status.
 
·         “Under the company I currently work for, it shows employer letter under the classification. What does this mean?”
o    The department received a letter from your employer asking that you be added or removed from their company information.  Other forms of notification include: email, phone call, PS-1, PS-20, PS-21, PS-23 or a PS-6.
 
Assignment
This is the department employee who entered the information based on the classification received.
Training
Status
This is the current status of the training you have attended or plan on attending.
There are many different status types to include: attended, cancelled, completed, dismissed, failed, incomplete, no show, passed, registered, and submitted.
 
·         “I took the basic 12 hour class, but my status shows incomplete. What does that mean?”
o    In this instance, the training would indicate incomplete if the instructor was not certified to teach this type of training.
 
Score
This is the applicant’s score received on an examination administered by the department.
 
·         “I took the class and scored 100% on my exam. Why doesn’t it show up in my training record?”
o    Only the score associated with a private investigator exam will show up in the training record. All other classes attended by applicants will reflect that they have passed the class, but it will not reflect individual scores.
 
Other Questions
“How do I print my profile?”
 
In order to print your profile, click on the button labeled “profile report”. This will open up a screen that will ask you what you want included in the report. Check the boxes of the information you want included and click the profile report button again. This will present you with a printable form in an easy to read format. Click on the printer icon in the upper right hand corner that says “print this!”