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Questions from Applicants for Renewable Energy Development Grants
If the applicant is a government entity, are they permitted to submit a PO with their application or must it be a check or credit card?
The Oregon Department of Energy strongly prefers a check or credit card payment and will only consider alternative payment under unusual circumstances. A government entity may request an agency invoice in order to issue a check or credit payment. Please contact ODOE directly to request alternate payment mechanisms under unusual circumstances.
 
As a government entity, an application must include a written authorization from our governing body.  The governing body may not be able to vote on the matter in time. Could I file an application with the signature of the city manager?
Yes, it is acceptable to submit an application from an employee of the government entity who is authorized to apply for the grant (as opposed to a consultant for the entity). The government entity is still independently responsible for following its own procedures and approval processes. If the government entity ultimately votes against submitting an application, it may withdraw its application.  See Section 2.3 Withdrawal of Application in the Opportunity Announcement.
 
How should the applicant list the revenue value of Renewable Energy Certificates?
To the extent that you already have an estimated value associated with your RECs, use that value.  For example, Energy Trust of Oregon may offer an incentive based on the anticipated value of your RECs.  You may also choose to contact a REC marketing agency, to get a value from your utility or the power purchaser, or to review Bloomberg REC market reports (use WECC/WREGIS values).  ODOE advises against liberal estimation of REC values without substantive support.
 
Is there a cap on the technical review fee?

Yes, $7,500.  By rule, the technical review fee is equal to the qualifying system cost multiplied by 1.05 percent (0.0105).  The effective limit of the fee is $7,500.  ODOE calculates this limit by dividing the maximum total eligible grant ($250,000) by 35 percent (0.35) then multiplying by the fee rate 1.05 percent (0.0105).

See Energy Incentives Program Fees: http://www.oregon.gov/energy/BUSINESS/Incentives/docs/EIPFeeChart10.2.13.pdf

 
Who can be the “owner” of the system for purposes of the application?
By rule and statute, the applicant must be the owner, contract purchaser or lessee at the time of installation or construction of the system. Statute and rule do not describe ownership with regard to long-term operation of the system. ODOE expects the grant applicant to be the same entity that will sign the performance agreement and be ultimately responsible for system financing, construction, reporting, and any other conditions of the performance agreement. The “owner” is not the off-taker or the power marketer.
 
What funding sources are considered government funds?
According to our statutes, no more than 75 percent of the total system costs may be applied from government incentives or grants, including a proposed Renewable Energy Development grant. Other government incentives or grants include, for example, federal Rural Energy for America Program grants and tax credits. 

Energy Trust of Oregon incentives and grants (www.energytrust.org) are derived from ratepayer public purpose charges and are not considered government incentives. Pacific Power’s Blue Sky grants (http://www.pacificpower.net/env/bsre/cpf.html) are derived from voluntary contributions from Pacific Power’s ratepayers and are not considered government incentives.
 
Is it possible to apply for one set of funds to apply towards several smaller projects with a set budget? 
Yes.  There is nothing in rule to limit combining projects into one application, so long as all of the systems are individually eligible and there is clear documentation of specific equipment locations.
 
Could the state file a lien on our property if we do not build the system?
The successful applicant will sign a performance agreement with the state. The performance agreement stipulates that grant funds are provided only after the system is completed. ODOE may reduce the final grant amount in order to keep its total contribution at no more than 35 percent of eligible costs or 75 percent of government funds. ODOE also expects the system to remain operational for an extended period of time and requires operation reports every year after the system is completed for five years.