The Governor’s Diversity & Inclusion/Affirmative Action Office has developed guidelines for the Affirmative Action Plan to be used by all state agencies. The guidelines are consistent with the directives required by the Governor. (ORS 182.100, 243.305, 243.315, ORS 659, and 240.379 and Executive Order No. EO-96-38, Section 503 of the Rehabilitation Act of 1973.)
Each state agency will be required to develop and submit, in hard copy, to the Governor’s Affirmative Action Office their Affirmative Action Plan. The cover page should include your agency name, year and your logo or seal.
The following is an outline of all the information to be included in the 2013-2015 Affirmative Action Plan:
I. Description of Your Agency
A. Mission and Objectives
B. Name of Agency Director/Administrator
C. Name of Governor’s Policy Advisor for your agency
D. Name of Affirmative Action Representative
E. Name and contact information for designated FTE with “diversity”, “inclusion”,
“access”, or “equity” in their working title
F. Organizational Chart
II. Affirmative Action Plan
A. Agency Affirmative Action Policy Statement
B. Agency Diversity & Inclusion Statement
C. Training, Education, and Development Plan (TEDP)
1. Employees
2. Volunteers
3. Contractors/Vendors
D. Programs
1. Internship Programs(s)
2. Community Outreach Program(s)
3. Diversity Awareness Program(s)
E. Update: Executive Order 08-18
1. Cultural Competency Assessment and Implementation Services
2. Statewide Exit Interview Survey
3. Performance Evaluations of all Management Personnel
F. Status of Contracts to Minority Businesses (ORS 659A.015)
III. Roles for Implementation of Affirmative Action Plan
A. Responsibilities and Accountabilities
1. Director/Administrators
2. Managers and Supervisors
3. Affirmative Action Representative
IV. July 1, 2010 - June 30, 2012
A. Accomplishments
B. Progress made or lost since previous biennium
V. July 1, 2012 - June 30, 2015
A. Goals for your Affirmative Action Plan
B. Strategies and time lines for achieving your goals
VI. Appendix A
A. Agency’s Policy Documentation
1. ADA and Reasonable Accommodation Policy
2. Discrimination and Harassment Free Workplace - (Statewide Policy No. 50.010.01)
3. Employee and Training Policy
4. Veterans Preference in Employment
5. Other agency documentation in support of its affirmative action plan
VII. Appendix B
1. Age Discrimination in Employment Act of 1967 (ADEA)
2. Disability Discrimination Title I of the Americans with Disability Act of 1990
3. Equal Pay and Compensation Discrimination Equal Pay Act of 1963, and Title VII of the Civil Rights Act of 1964
4. Genetic Information Discrimination Title II of the Genetic Information Nondiscrimination Act of 2008 (GINA)
5. National Origin Discrimination Title VII of the Civil Rights Act of 1964
6. Pregnancy Discrimination Title VII of the Civil Rights Act of 1964
7. Race/Color Discrimination Title VII of the Civil Rights Act of 1964
8. Religious Discrimination Title VII of the Civil Rights Act of 1964
9. Retaliation Title VII of the Civil Agency Affirmative Action Policy
10. Sex-Based Discrimination Title VII of the Civil Rights Act of 1964
11. Sexual Harassment Title VII of the Civil Rights Act of 1964
All agencies will need to submit the first draft or their 2013-2015 Affirmative Plans by September 4, 2012.
If you have any questions about updating your agency's affirmative action plan please contact our office at 503-986-6525.
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