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About Us
ODOT Procurement Office
 
  How to do Business with the
 Oregon Department of Transportation
 

 
About ODOT
 
The Oregon Department of Transportation (ODOT) is responsible for keeping Oregon moving. The movement of people and products in all modes is vital for the state´s economy and livability. In an effort to accomplish this, ODOT:
  • Maintains about 7,500 miles, or 19,000 lane-miles, of roads and highways across the state.
  • Owns and maintains 2,680 bridges.
  • Oversees 2,600 route-miles of both passenger and freight rail.
  • Partners with the trucking industry to enhance Oregon´s economy, since about 80 percent of all freight in Oregon moves by truck.
  • Strives for continuous improvement by enhancing transportation safety and efficiency with better design and construction; improving the efficiency of existing roads amid growing use; and integrating all the modes of transportation so that they work together.
  • The Driver and Motor Vehicle Services Division, licenses nearly 3 million drivers and registers more than 3 million vehicles in Oregon.
 
How ODOT contracts for Goods & Trade Services, Public Works, Construction, and Intergovernmental Agreements
Contracts are established through various solicitation methods including Invitation to Bid (ITB), Request for Proposal (RFP), Request for Quotes (RFQ) and alternate contracting processes such as design/build.
 
Price Agreements
The Department of Administrative Services (DAS) establishes price agreements for use by all state agencies for goods and services commonly used by all. Any purchase of these items must be purchased from the price agreement holder. To view current price agreements go to the DAS web site.
$4999 or Less
ODOT Departments have discretion to purchase/contract without obtaining competitive quotes, however, competition is strongly encouraged.
 
$5000 to $75,000
ODOT Departments may purchase/contract within these thresholds. At least three competitive quotes, and notification to the Oregon Minority, Women and Emerging Small Business (OMWESB), are required.
 
More than $75,000
Contracts for Goods, Trade Services, and Public Works projects within these thresholds are processed through ODOT Support Services Branch´s (SSB)  Procurement Office(OPO). Formal competition is required and all solicitations are advertised on DAS´s ORPIN system. Any Public Works and/or Improvement Projects in this category, exceeding $125,000, are required to be advertised, at least once, in a trade journal or newspaper of general statewide circulation. ODOT generally uses the Daily Journal of Commerce. 
 
How ODOT Contracts for Highway Construction
The Construction Contracts Section contracts approximately 150 to 200 highway and bridge construction projects per year. These construction projects are bid on a competitive basis, and are advertised each Thursday in the Daily Journal of Commerce, the Construction Market Data, as well and the Construction Contracting web site.
Bid openings are conducted Thursday mornings at 9:00 AM in the Transportation Building, in Salem, Oregon. Bid openings take place 1-2 times per month and the public is encouraged to attend. For a calendar of scheduled bid opening dates, check the Construction Contracting web site.
ODOT requires that prime contractors become pre-qualified at least ten days prior to the bid date they intend to bid. The Class of Work is specified for each project advertisement, and bidders must be pre-qualified in that class of work to be eligible to bid. Specific information regarding pre-qualification can be obtained from the Construction Contracting web site or by calling (503) 986-6596.
Plans and bid documents are purchased from the ODOT Contractors Plans Group. You can obtain more information about purchasing plans and bid documents by calling (503) 986-6936.
 
How ODOT Contracts for Personal Services
Contracts for Personal Services, Architectural & Engineering and non-Architectural & Engineering, are processed by Support Services Branch´s Procurment Office(OPO). Both the formal and informal competitive Request for Proposal (RFP) solicitation process are utilized for these contracts. Formal solicitations are advertised in the Daily Journal of Commerce, on DAS´s ORPIN system. Informal solicitations are advertised on ORPIN.
 
How ODOT Establishes Intergovernmental Agreements:
Intergovernmental Agreements are legal and binding documents that define the obligations of all parties involved in a project, service, etc.  An ODOT Intergovernmental Agreement is an agreement between ODOT and another party (i.e., County, City, State agency, another State, Tribes, Ports, etc.).  They affect the public, are binding upon ODOT and the other party, and often involve significant amounts of money.
The purpose of an Intergovernmental Agreement is to provide a detailed outline of the responsibilities of the parties involved.  These responsibilities are referred to as “obligations”; Intergovernmental Agreements are used to grant permission to perform work on or across right of way belonging to others; provide for temporary or permanent street closures; obtain approval for any required changes of grade; etc.; Intergovernmental Agreements are used to transfer jurisdiction or abandon a section of roadway from one agency to another.; Intergovernmental Agreements are used to determine long-term responsibility for a facility such as maintenance of a traffic control signal or landscaping; Intergovernmental Agreements are used to provide additional support to ODOT permits or other documents; Intergovernmental Agreements are used to establish specific criteria for local land use and access management decisions affecting an ODOT transportation facility; Intergovernmental Agreements are used to coordinate with local agencies and provide guidance on federally funded non-highway projects; Intergovernmental Agreements are used to address funding and cost responsibilities for planning; project development; right of way acquisition; construction; maintenance; etc.; ODOT and local agencies are also allowed to share resources through maintenance agreements.
 

 
Plan Holder’s Lists
Project Plan Holders lists may be obtained from the following sources:
 
Goods, Trade Service, and Public Works
Less than $75,000

ODOT Web site
Procurement Office ITB/RFP Request Line (503) 986-2710
Email: RFP.ITB.REQ@odot.state.or.us
DAS ORPIN system
 
Goods, Trade Service, and Public Works
More than $75,000

DAS ORPIN system
Highway/bridge construction projects
Construction Contracting Web site:
http://egov.oregon.gov/ODOT/CS/OPO/
 
Bid Results
Bidding results can be obtained through the following sources:
Goods, Trade Service, and Public Works,
More than $75,000

DAS Vendor Information Program (VIP)
Highway/bridge construction and major renovation projects
http://www.oregon.gov/ODOT/CS/OPO/construction/frontpage.shtml
 
 
 

 
General Information
ODOT Support Services Branch
ODOT Procurement Office
455 Airport Rd. SE, Bldg. K
Salem, OR 97301-5348
(503) 986-2710
Fax: (503) 986-2717 or Fax: (503) 986-5790
Email: ODOTProcurementoffice@odot.state.or.us 

Support Services Branch (SSB)
Construction Contracts Section
455 Airport Rd. SE; Bldg. K
Salem, OR 97301-5348
(503) 986-6916
Fax: (503) 986-6910
Prequalification Information: (503) 986-4061

Department of Administrative Services
State Procurement Office
1225 Ferry Street SE, U140
Salem, OR 97301-4285
 
 

 
CONTRACT DEFINITIONS/ACRONYMS:
Addenda: Supplemental information added to a bid offering/solicitation.
 
Amendment: A change/revision to correct or improve a contract.
 
Architectural & Engineering: Professional Services related to the planning, design, engineering, or oversight of public improvement projects or components thereof, including but not limited to architects, landscape architects, engineers, space planners, surveyors, cost estimators, appraisers, material testers, mechanical system balancers, and project managers.
 
Best Value: An assessment to define the best combinations of
quality, services, time, and cost considerations over the useful life of the acquired item.
 
Bid: The executed document submitted by a bidder in response to an Invitation for Bids, a Request for Quotation, or a multi-step bidding procedure.
 
Design/Build: This is a form of Competitive Negotiation that results in a Public Improvement contract in which the construction contractor also provides or obtains specified design services, participates on the project team with the agency, and manages both design and construction. In this form of contract a single entity provides the agency with all of the services necessary to both design and construct the project.
 
Goods & Trade Services: Goods: Anything purchased other than services or real property. Trade Service: The furnishing of labor, time, or effort by a contractor, not involving the delivery of a specific end product other than reports that are merely incidental to the required performance.
 
Informal Bid/Solicitation: A competitive bid or price quotation for supplies or services that is conveyed by letter, telephone, or other means and does not require a sealed bid, public opening, or public reading of the bids.
 
Information Technology: Computers, software, firmware, and support services used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission or reception of data or information.
 
Professional Services (PSK): Technical, and/or unique functions performed by independent contractors whose occupation is the rendering of such services. While not limited to licentiates, the services are considered "professional" and the contract may run to partnerships, firms, or corporation as well as individuals. Examples of professional services include medicine and the medical arts, architectural and engineering services, management and system consultation, research, and the performing arts.
 
Request for Proposal (RFP): The solicitation of written, competitive proposals, or offers, to be used as a basis for assessing qualifications and making an acquisition, or entering into a contract when specifications and price will not necessarily be the predominant award criteria.