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Employing Entity Resources

 

No action is needed regarding the materials below. The links are provided purely as a preview so employing entities can have advance notice of the communications OEBB is sending directly to members.
 
2014-15 Pre-Open Enrollment Information Packet
 
The following documents are scheduled to be mailed or emailed (depending on the member's preference indicated in the MyOEBB system) the week of August 11, 2014.
Personalized Cover Letter
 
 
These links show samples of template documents. Each member will receive a personalized document showing the specific plans available to them.​
Open Enrollment Guide Booklet
 
​Members receiving their information hard copy will receive the Open Enrollment Guide booklet appropriate for their plan options. Members receiving their information electronically will receive version "KMHSS" showing all plans.
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2014 Member Postcards
(Note: Adobe Acrobat uses a function to make fonts more readable on-screen which causes L's and I's to appear bold. In the printed version those letters will appear normal.)

"Terming Plans" Postcard

This postcard will be mailed to members who are currently enrolled in a medical, dental or vision plan that will terminate September 30, 2014.​
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  Other Helpful Materials for Entities

  Healthy Futures section of Guide Booklet

 

  Moda Health 2014-15 Insurance Committee Brochure

  Moda Health 2014-15 Summary of Plan Changes

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2014-15 Customizable Benefit Summaries

These Word versions of the 2014-15 benefit summaries feature each plan as an individual image. Simply delete any plans you aren't offering to create a customized summary for your employees showing only the plans available to them.
2014-15 Moda Medical Benefit Summary - Customizable Word Format
2014-15 Moda Pharmacy Benefit Summary - Customizable Word Format
2014-15 Dental Benefit Summary - Customizable Word Format
2014-15 Vision Benefit Summary - Customizable Word Format
 
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Healthy Futures Communications - March 2014

Posters

OEBB mailed each employing entity a supply of posters the first week in March 2014, to help promote OEBB's Healthy Futures program as well as two health-promoting programs that are available at no cost to anyone age 18 or over covered on an OEBB medical plan. 

The links below are intended to give entities a preview of the printed posters they should receive in the mail. We appreciate your assistance in promoting these programs by watching the mail for your package of posters and displaying them promptly where members will see them. If your entity has not received your posters by March 10th, or if you would like to request more posters, please send an email to oebb.benefits@state.or.us.

OEBB Healthy Futures Poster (18" x 30")

Healthy Team Healthy U Poster - Design A (11" x 17")

Healthy Team Healthy U Poster - Design B (11" x 17")

MoodHelper Poster (11" x 17")

 

Postcards (FYI only - no action required)

On approximately March 13th, OEBB will either email or USPS mail a postcard (following the preference indicated in the MyOEBB system) to all members enrolled in an OEBB medical plan who, as of March 3rd, had not successfully completed Step 1 of the Healthy Futures program, "Agree to Participate". ​This communication reminds these members of the deadline to complete Step 1 (March 31, 2014) as well as the subsequent steps of the Healthy Futures program.

View a sample of the postcard (8.5" x 5.5")

 

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No action is needed regarding the materials below. The links are provided purely as a preview so educational entities can have advance notice of the communications OEBB is sending directly to members.

 

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2013-14 Pre-Open Enrollment Information Packet 
 
The following documents are scheduled to be mailed or emailed (depending on the member's preference indicated in the MyOEBB system) on August 5, 2013.

 

Personalized Cover Letter (USPS Version)

 or
Personalized Cover Letter (Email Version)
These links show samples of template documents. Each member will receive a personalized document showing the specific plans available to them.​

Open Enrollment Guide Booklet

​Members receiving their information hard copy will receive the Open Enrollment Guide booklet appropriate for their region. Members receiving their information electronically will receive version "KMH" showing all plans.

 ________________________________________________________ ​

2013-14 Member Postcards

(Note: Adobe Acrobat uses a function to make fonts more readable on-screen which causes L's and I's to appear bold. In the printed version those letters will appear normal.)

"Heads-Up" Postcard (Email Version) This postcard will be mailed on July 29, 2013 to members who indicated they prefer to receive their benefits information electronically, warning them to watch their email inbox for their Open Enrollment information.​
"Heads-Up" Postcard (USPS Version) This postcard will be mailed on July 29, 2013 to members who indicated they prefer to receive their benefits information via USPS as well as those members who did not select a preferred delivery method, warning them to watch their mail for their Open Enrollment information.​
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2013 Open Enrollment Posters

These posters are 18"w x 30"h.

​Each entity will receive a supply of both versions shortly before Open Enrollment begins (approximately Aug 12 - 14).

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       ●   Benefit Summaries & Comparisons 
       ●   Rates ​
       ●   EAP Flyer
       ●   FSAs - Flexible Spending Account Information 
       ●   HRAs and HSAs - Q&A    Division 10 Rule
 
  


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2013-14 Customizable Benefit Summaries

These Word versions of the 2013-14 benefit summaries feature each plan as an individual image. Simply delete any plans you aren't offering to create a customized summary for your employees showing only the plans available to them.

Instructions - How to Customize Your Benefit Summaries 

2013-14 Medical and Pharmacy Benefit Summary - Customizable Word Format

2013-14 Dental Benefit Summary - Customizable Word Format

2013-14 Vision Benefit Summary - Customizable Word Format

 

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Forms

 
       ●   Educational Entity Forms 
       ●   Member Forms 
 
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Self-Pay Early Retiree Administration Toolkit

Use these documents when you want OEBB to take over benefit administration for some or all of your self-pay early retirees.

100% Self-Pay Early Retiree Agreement

Complete this agreement and submit it to OEBB to request this optional service. Once OEBB has confirmed the effective date, use the documents below to communicate this change to your affected retirees. Detailed instructions are in the agreement.

 

Retiree Notification Packet
​Once OEBB has confirmed the effective date, send a notification packet to your affected retirees. Include a cover letter from your entity (samples provided below) as well as the appropriate OEBB documents. Refer to the "100% Self-Pay Early Retiree Agreement" for detailed instructions.
Sample Letters from Entity to Retiree
Sample Cover Letter #1 (HSD)          Sample Cover Letter #2 (CSD)

OEBB Welcome Letter for
"Self-Pay to Self-Pay"

(do not include Enrollment Form)

or

OEBB Welcome Letter for "Active to Self-Pay" and "Stipend/Contribution to Self-Pay"

(include Enrollment Form)

Self-Pay Early Retiree ACH Debit Form
Self-Pay Early Retiree Q&A
 
 

 

As always, if you have any questions about this process, feel free to call OEBB at 888-469-6322.

 

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Wellness Resources


       ●   Information on Quality Health Care for OEBB members 
       ●   Tobacco Cessation Program 
       ●   Weight Management Benefit  
            Customizable Weight Watchers Posters (Word Documents) 
       ●   Kaiser Permanente Worksite Wellness 
       ●   ODS Well@Work 


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Questions and Member Resources

If you have questions, please call OEBB at 888-469-6322
Click here to view member forms.

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