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TPEP RFA 2017-2019 Frequently Asked Questions

1. Question: Regarding the change of no longer being able to use funding for “health fairs or other direct services to the public”, does this mean that I cannot work with my community partners when they do events or can I attend and promote the Oregon Quit Line and educate around the importance of new policies?

Answer: One goal during the 2017-19 TPEP cycle is to sharpen the TPEP program impact statewide by strategically focusing educational efforts to align directly with policy and system change advancement.   Educational activities should directly intersect with strategic policy advancement with decision makers, as opposed to education targeting the general public through health fairs, etc. Grantees are encouraged to list targeted educational components in the Activities section of the Program Plans.

2. Question: When building the budget, should we double the number in Appendix A to account for a two year cycle or will we complete a new budget each year?

Answer: Grantees should double the total annual award amount from Appendix A to create a two year budget.  24 months should be used in the Line Item budget category “# of months created”.  Annual salary amount will automatically calculate in “Total Salary” column. Please remember to include lodging, per diem and mileage for the two annual Grantees and Contractors meetings that will be held in Portland in the Spring of 2017 and 2018.

3. Question: Can we carry over parks work if we have been gaining momentum and are close to getting policies passed?

Answer: Counties can include parks/green spaces connected with county/city property.  These spaces can also be included in the work to expand the ICAA beyond 10 feet if they are connected to the campuses of city and county properties.

4. Question: If we have smoke shops, do we need to work on closing the loophole?

Answer: Yes

5. Question: Will the work plan be adapted if TRL happens at the state level?

Answer: Yes, it was written in a way that can be adapted based on state legislation.

6. Question: Can you provide clarification between promoting cessation and helping CCOs implement cessation. Can you provide examples?

Answer:Some LPHAs have participated in SRCH and have played the convener role for CBOs/Clinics to come together to identify steps to provide access to cessation services and get back info to providers on the ground.  TPEP provides the evidence base and data at these systems-level conversations.  TPEP also supports partners in coming together and creating sustainable systems.

7. Question: Can you clarify if can continue to provide educational support related to Cessation?

Answer: Only if the educational services are strategically aligned with a policy focus area. Please reach out to liaisons with specific questions in this area.

8. Question: Can we continue to support health systems with cessation activities in the same way that we have been (support for referrals to the Quit Line?) Are there major changes from last year?

Answer: This section has been revised to clarify the role of grantees in providing technical assistance and resource information to health care systems (i.e. CCOs) to strengthen cessation benefit implementation. There are no major changes from last year, and strategies in this section include:

  • Promoting evidence-based practices for tobacco cessation (using national standards) to CCOs (and other health systems if possible) and implementation of Health Evidence Review Commission (HERC) guidelines and CCO incentive measures around tobacco cessation.
  • Promoting the use of the Quit Line for tobacco cessation with CCOs and other health systems.
  • Promoting CCO implementation of multisector interventions identified in HERC guidelines (i.e. media campaigns, smoke-free campus policies) as part of a comprehensive tobacco cessation initiative. 
  • Collecting information about community cessation resources available for your county and provide to HPCDP liaisons and your CCO. OHA will integrate the resources into the statewide Quit Line services.

9. Question: If we select Priority Retail Prevention Policy #6, it says to use in conjunction with one of the others. Do we then need to select a third priority?

Answer: The strategy area of Tobacco Retail includes 6 options for policy plug-ins. The list of six options are all applicable to this strategy area, and you can choose to work on any of the first 5 options singularly or you can develop objectives to work on more than one. If you choose to work on Option 6 (Quit line at Point of Sale), you need to also work on one of the other 5 options.

10. Question:Has HPCDP determined the communications strategy for Smoke Free Oregon for the upcoming biennium?

Answer: The SmokeFree Oregon communications budget is currently unknown for the upcoming biennium.

All SmokeFree Oregon campaign messaging is aligned around the Health Promotion and Chronic Disease Prevention (HPCDP) Strategic Plan communications goals and objectives for tobacco cessation and tobacco prevention activities. In the 2012 – 2017 HPCDP Strategic Plan, communication strategies are aligned to close the loopholes in the Indoor Clean Air Act, increase tobacco retail licensure initiatives, and create tobacco-free government properties.

The tobacco cessation communications goal is as follows: By June 30, 2017, smoking prevalence among Oregon’s youth and adults will decrease.

  • Increase the number of quit attempts by low-income Oregonians.[1] [2]

CESSATION COMMUNICATIONS OBJECTIVES

  • Maintain the number of callers to the Oregon Tobacco Quit Line (English and Spanish).
  • Increase the number of Native American and African American callers.
  • Health care workers use evidence-based Ask, Advise, and Refer protocols to connect patients with quit supports.

The tobacco prevention communications goal is as follows: By June 30, 2017, smoking prevalence among Oregon’s youth and adults will decrease.

  • Increase the price of tobacco products with at least 10 % dedicated to a comprehensive tobacco control program.
  • Increase the number of environments where tobacco use is prohibited.
  • Increase the number of jurisdictions covered by retail restrictions such as sampling bans, bans on flavored tobacco or tobacco advertising restrictions.
  • Reduce tobacco use initiation through hard-hitting counter-advertising campaigns, including broadcast, print, point-of-purchase and social marketing media.

PREVENTION COMMUNICATIONS OBJECTIVE

  • Educate Oregonians about tobacco industry targeting of youth, racial/ethnic minorities, sexual minorities, and rural and urban communities.
  • Reframe the discussion away from personal responsibility and choice; foster empathy; elevate understanding of social determinants of tobacco use and disparities; and the role of industry marketing practices in tobacco use and disparities.

The SmokeFree Oregon campaign messaging will be updated with release of the 2017-2022 HPCDP Strategic Plan.

11. Question: Is there more guidance that can be provided for cross-cutting communication objectives?

Answer: You can identify cross-cutting communication objectives by looking at the communication objectives you’ve written for each of your work plan objectives and identifying those that share one or more audiences and one or more information sources. For example, if you are going to be communicating to your council members about the benefits of a tobacco free government property policy, and tobacco retail licensure, and the benefits of raising the age to purchase tobacco, those objectives become cross cutting because you’re trying to reach the same audience. Thus, cross-cutting communication objectives unite multiple communication objectives that you’ve written towards your work plan objectives into higher-level strategic communication objectives.

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