Submitting Data through the ALERT IIS Webpage
ALERT IIS has an intuitive user interface that can be used for entering demographic and immunization information in real time. Any updates to a patient's immunization record will immediately update the forecast of immunizations due. To access ALERT IIS, users must complete a basic training.
Register for a basic training
Eligible Providers (EP) and Eligible Hospitals (EH)
To meet the Stage 1 core objective, an eligible provider or eligible hospital must perform at least one test of the certified EHR capacity to prepare and submit electronic data to an immunization registry (ALERT IIS); ongoing submission of data is required if the test is successful.
Note: Providers engaged in ongoing submission of immunization data to ALERT IIS prior to Stage 1 may continue to submit earlier versions of HL7 during Stage 2.
Meeting Stage 1
- Stage 1 requires submission of a test message to ALERT IIS.
- Review information on Getting Started with Data Exchange webpage, share data exchange specifications and process information with EHR vendor and technical sta
- Visit the Public Health Meaningful Use Registration site to indicate your plans and timeline for MU attestation
- From the Getting Started with Data Exchange webpage, use the link to the ALERT IIS On Boarding Tool to register with ALERT IIS and submit a single test message. Once you have registered your clinic and/or updated your clinic’s contact information in ALERT IIS, you will be presented with a screen where you can upload a test file. Uploading a test message can be completed by the clinic or your EHR vendor. As long as you are accessing it using your clinic’s AL# the test message will be documented and feedback will be provided appropriately.
- Once the test message is submitted and results are retrieved, you have completed the Stage 1 test. The next step is to start working towards ongoing submission. See detailed information on next steps below.
Note: You may work towards ongoing submission at any time; there is no need to wait until the beginning of your Stage 2 attestation period.
Online Resources for Stage 1
Eligible Professional (EP) Core #16 (pdf)
Eligible Hospital (EH) Menu Objective #8 (pdf)
Other Oregon Public Health Measures
To meet the Stage 2 core objective, an eligible provider or eligible hospital is required to submit ongoing production data to ALERT IIS (i.e., for the duration of the 90 day reporting period).
Successful ongoing submissions to ALERT IIS are:
Meeting Stage 2
- generated by certified EHR technology,
- follow HL7 v.2.5.1 specifications (unless ongoing submission was achieved prior to 2014 with HL7 v.2.4),
- include CVX codes as the vocabulary standard, and
- can be sent via manual batch file upload or in real time using SOAP web service as the transport protocol.
Online Resources for Stage 2 Eligible Professional (EP) Core Objective #16
- Review information on Getting Started with Data Exchange, share data exchange specifications and process information with EHR vendor and technical staff
- Visit the Public Health Meaningful Use Registration site to indicate/update your plans and timeline for MU attestation
- Once you have indicated your intent, contact the ALERT IIS Help Desk and ask for a Data Exchange Analyst to assist with set up for ongoing data exchange
- Test and revise data format with ALERT IIS Data Exchange Analyst; receive approval for ongoing submission (see Getting Started with Data Exchange for details on testing process.)
- Go-live with ongoing submission<
- ALERT IIS returns an HL7 ACK message for every message submitted. Once ongoing submission is achieved, the ACKs will serve as documentation of ongoing submission status and will be an important tool in maintaining data quality.
(pdf)Eligible Hospital (EH) Core Objective #13
(pdf)Other Oregon Public Health Measures